ESBD_430137_1750703229027_RFQ 808-25-252746.pdf

REQUEST FOR QUALIFICATIONS FOR

DESIGN-BUILD SERVICES

for the

Visitor and Education Center Complex at

Kreische Brewery and Monument Hill State

Historic Sites

Fayette County, Texas

RFQ# 808-25-252746

Texas Historical Commission

PO Box 12276

Austin, Texas 78711

You are responsible for checking the Electronic State Business Daily (ESBD) website, https://www.txsmartbuy.gov/esbd, for any addenda to this Solicitation. Please search under Agency Code 808 (Texas Historical Commission). The Respondent’s failure to periodically check the ESBD will in no way release that Respondent from addenda or additional information resulting in additional requirements of the Solicitation.

THC CONTACT: ISSUE DATE: June 23, 2025 Christi Duve, CTCM, CTPM DUE DATE: July 21, 2025 THC Purchaser, (512) 475-3909 2:00 P.M. Central Time christi.duve@thc.texas.gov https://www.txsmartbuy.gov/esbd, mailto:christi.duve@thc.texas.gov

TABLE OF CONTENTS

SIGNATURE PAGE _______________________________________________________________ 4

I. GENERAL INFORMATION ____________________________________________________ 5

Section 1.1 Introduction ____________________________________________________ 5 Section 1.2 Contract Term ___________________________________________________ 5 Section 1.3 Compensation ___________________________________________________________5 Section 1.4 Definitions______________________________________________________ 6 Section 1.5 Protest Procedures ________________________________________________ 6 Section 1.6 Authority _______________________________________________________ 7

II. PROJECT REQUIREMENTS ___________________________________________________ 8

Section 2.1 Project Scope ____________________________________________________ 8 Section 2.2 Scope of Services _________________________________________________ 8 Section 2.3 Performance Tracking _____________________________________________ 9 Section 2.4 Subconsultants ___________________________________________________ 9 Section 2.5 Subcontractors _________________________________________________________ 9 Section 2.6 HUB Subcontracting ______________________________________________________9

Section 2.5 Remedies, Time Delays, Suspension, and Sanctions for Failure to Perform _____________ 10

III. SUBMITTAL REQUIREMENTS ________________________________________________ 11

Section 3.1 Schedule of Events ______________________________________________ 11 Section 3.2 Submission Deadlines ____________________________________________ 11 Section 3.3 Delivery of Submittals ____________________________________________ 11 Section 3.4 Submittal Opening _______________________________________________ 12 Section 3.5 Revisions to Schedule ____________________________________________ 12 Section 3.6 Mandatory Pre-proposal site visit ____________________________________ 12

Section 3.7 Submittal requirements ____________________________________________ 12 Section 3.8 Evaluation of Qualifications _______________________________________ 13

Section 3.19 Inquiries and Exceptions _________________________________________ 18 Section 3.20 Evaluation and Award ___________________________________________ 18 Section 3.21 Past Performance _______________________________________________ 19 Section 3.22 Tie Breakers ______________________________________________________ 19 Section 3.23 Order of Precedence ________________________________________________ 22

IV. GENERAL TERMS AND CONDITIONS _________________________________________ 23

Exhibit A - Execution of Submittal (provided by THC, to be completed by bidder)

Exhibit B - Conflict of Interest/Disclosure Statement/Certification Regarding Public Nature of the Submittal

(provided by THC, to be completed by bidder)

Exhibit C- Certification Regarding Lobbying (provided by THC, to be completed by bidder)

Exhibit D –RFQ Checklist (provided by THC, to be completed by bidder)

Exhibit E – Uniform General and Supplementary Conditions (provided for reference)

Exhibit F – Special Conditions (provided for reference)

Exhibit G – Payment and Performance Bonds (provided for reference)

Exhibit H – D/B’s Personnel and Monthly Salary Rates (provided by THC, to be completed by bidder)

Exhibit I – HUB Subcontracting Plan for Pre-Construction Phase Services (provided by THC, to be completed by bidder)

Exhibit J – THC’s Terms and Conditions (provided for reference)

Exhibit K – Site Visit Form (provided by THC, to be completed by bidder)

TEXAS HISTORICAL COMMISSION

REQUEST FOR QUALIFICATIONS

SIGNATURE PAGE

RFQ 808-25-252746

ITEMS BELOW APPLY TO AND BECOME A PART OF TERMS AND CONDITIONS OF THE

REQUEST FOR QUALIFICATIONS (RFQ).

Return sealed submittals via one of the methods described at 3.3 below.

Immediately below return address on SEALED ENVELOPE, annotate opening date and request for submittals number. Faxed submittals will not be accepted.

Late submittals will NOT be considered under any circumstances and will be returned unopened.

Submittals are subject to negotiation and therefore only the names and addresses of respondents will be read at a public submittal opening upon request. Award will be posted on https://www.txsmartbuy.gov/esbd

Respondent must sign submittal – the laws of the State of Texas must prevail on all submittals. By signing this signature page, Respondent certifies that if a Texas address is shown as the address of the Respondent, Respondent qualifies as a Texas Bidder as defined in Section 2155.444(c) of the Texas Government Code.

The Payee Identification Number (PIN) is the taxpayer number assigned and used by the Comptroller of Public Accounts of Texas. Enter this number in the spaces provided below. If this number is unknown, please enter either your federal employer’s identification number or, if sole owner, enter your Social Security Number.

PIN: Business Name:

Address: City-State-Zip:

Email Address: Signature:

Print Name: HUB #

Phone: ( ) - Fax Number: ( ) -

HUB Certified? [ ] Yes [ ] No

AWARD NOTICE: The State reserves the right to accept or reject all or any part of a submittal and waive minor technicalities. The State will award the contract to best serve the interests of the State.

RFQ Deadline: July 21, 2025 RFQ Closing: 2:00 P.M. Central Time

NOTE: THIS FORM MUST BE COMPLETED & RETURNED WITH THE SUBMITTAL

https://www.txsmartbuy.gov/esbd

RFQ No. 808-25-252746

TEXAS HISTORICAL COMMISSION

REQUEST FOR QUALIFICATIONS

FOR

DESIGN-BUILD SERVICES

Class/Item:

906-10 Buildings, Architectural Design Services

906-38 General Construction, Architectural Services

909-00 Building Construction Services, New

925-07 Air Conditioning, Heating and Ventilating Engineering

925-37 Facilities Design Engineering

SECTION I

GENERAL INFORMATION

1.1 INTRODUCTION. Pursuant to Texas Government Code § 2254.004, the Texas Historical Commission (THC) is seeking expressions of interest and Statements of Qualifications from qualified individuals or firms to provide Design-Build services to design and construct a Visitor and Educational Center Complex at the Kreische Brewery and Monument Hill State Historic Sites located in Fayette County, Texas in accordance with the terms and conditions of this Request for Qualifications (RFQ).

Respondents are required to visit the site during normal business hours and become familiar with its physical characteristics. Questions about the project scope may be submitted in writing by the deadline stated in Section

3.1 Schedule of Events and will be answered via a posting on the ESBD.

1.2 CONTRACT TERM. The services requested shall be provided from the date of award or the last signature date, whichever is later, and ending on August 31, 2028. The Contract term may be extended two (2) year years by the parties only by written amendment. The Contract will have a defined base term and defined renewal periods that may be activated at the sole option of the THC.

Any contract resulting from this RFQ is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, state agency consolidations, or any other disruption of current appropriations, provisions of the Termination Article in the Uniform General and Supplementary Conditions for Texas Historical Commission Construction Contracts (UGC) shall apply.

1.3 COMPENSATION.

A. Basis of Payment. The basis of payment and reimbursement of costs is set forth in the Contract. Acceptance by THC of deliverables specified in the contract is a condition of payment.

B. Invoices. The Respondent shall request payment by submitting the original of an itemized invoice in a form acceptable to THC. The invoice shall be supported by documentation required for the basis of payment listed in the Contract. The Respondent may submit an invoice no more frequently than monthly and no later than ninety calendar days after completing deliverables specified in the contract. Each invoice shall show the contract number, the total amount earned to the date of submission, and the amount due as of the date of the invoice.

C. Withholding Payments. If payment is withheld, THC shall notify the Respondent and specify conditions that would allow THC to release the payment. THC reserves the right to withhold payment:

(1) If a dispute over the work or costs is not resolved within thirty (30) days;

(2) pending verification that work is satisfactory;

(3) if the Respondent becomes a delinquent obligor under Family Code, §231.006;

(4) if the required work product is not received; or

(5) if the State Comptroller of Public Accounts will not issue a warrant to the Respondent.

D. Sub Providers and Suppliers List. The Respondent must provide THC with a list of all sub- consultants.

This list shall include sub-providers’ and suppliers' names, addresses, and telephone numbers.

E. Funds Availability. This contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, state agency consolidations, or any other disruption of current appropriations, provisions of the Termination Article in the THC General Terms and Conditions shall apply.

F. Debt to the State. If the State Comptroller of Public Accounts is prohibited from issuing a warrant to the Respondent because of a debt owed to the State, the State shall apply all payments due the Respondent to the debt until the debt is paid in full.

1.4 DEFINITIONS.

a) Acceptable Quality Level - The level of performance of requested services below which the contract will not be paid or damages may be assessed.

b) Addendum - A modification of the specifications issued by THC and distributed to prospective Respondents prior to the opening of responses.

c) Contract - The contract awarded as a result of this RFQ and all attachments thereto.

d) Electronic State Business Daily (ESBD) - The Electronic State Business Daily, which is available on-line at http://www.txsmartbuy.com/sp.

e) Gov't Code - Texas Government Code.

f) Historically Underutilized Business (HUB) – A business as defined by Chapter 2161 of the Texas

Government Code and 34 TAC § 20.282.

g) HUB Subcontracting Plan Package (HSP) - The Historically Underutilized Business (HUB)

Subcontracting Plan (HSP) required by Chapter 2161 of the Texas Government Code and by Title 34, Chapter 20, Subchapter D, Sections 20.285 of the Texas Administrative Code (TAC).

h) MEP – Mechanical Electrical Plumbing.

i) OSHA - Occupational Safety and Health Administration, an agency of the United States Department of Labor.

j) Owner - The Texas Historical Commission.

k) Project Manager – The individual designated by the Owner authorized to represent the Owner during the performance of the contract.

l) Respondent - Any person or vendor who submits a submittal in response to this solicitation.

m) RFQ - Request for Qualifications, which is the type of solicitation in this document.

n) Solicitation - means this RFQ, including all exhibits, forms, and addenda.

o) Submittal – The response submitted by a vendor to THC as a result of this solicitation.

p) TAC - Texas Administrative Code, which is the publication for administrative rules.

1.5 PROTEST PROCEDURES.

Pursuant to 13 TAC § 11.13:

a) The purpose of this section is to provide an internal protest procedure to be used by any actual or prospective bidder, offeror, proposer, or contractor who is aggrieved in connection with the solicitation, evaluation, or award of a contract by THC from a delegated procurement. The following procedures are available for persons or firms not awarded the contract pursuant to authority delegated to THC by the Comptroller of Public Accounts or by Texas Government Code, Chapters 2155 - 2158. These procedures are consistent with the rules of the Comptroller of Public Accounts (CPA) insofar as such rules are applicable to an internal agency review.

http://www.txsmartbuy.com/sp

(b) Any actual bidder or offeror who is aggrieved in connection with the award of a contract may formally protest the award of the contract by submitting a protest to the executive director in accordance with the procedures in this section.

(1) Any bid protest must be in writing and received in the care of the executive director within five working days after the bidder is notified that the award of a contract is forthcoming or otherwise knows, or should have known, of the occurrence of the action which is protested.

(2) Formal protests must conform to the requirements of and shall be resolved in accordance with the procedures set forth in this section.

(3) In the event of a timely protest, THC shall consider the protest and reply in writing before proceeding with the solicitation or with the award of the contract unless the executive director makes a determination that the award of contract without delay is necessary to protect substantial interests of the state.

(4) If the executive director determines that a violation of the rules or statutes has occurred in a case where a contract has been awarded, the executive director shall inform the protesting party and other interested parties of that determination by letter. The letter shall set forth the reasons for the determination and may set forth any appropriate remedial action, which may include canceling or voiding the contract to the extent allowed by law.

(5) A bid or a bid protest that is not submitted in a timely manner is not eligible for consideration under this section.

(c) A formal protest shall be addressed to the executive director and must be sworn and contain the following:

(1) a specific identification of a statutory or regulatory provision(s) that the action complained of is alleged to have violated;

(2) a specific description of each act alleged to have violated the statutory or regulatory provision(s) identified in paragraph (1) of this subsection;

(3) a precise statement of the relevant facts;

(4) an identification of the issue or issues to be resolved;

(5) argument and authorities in support of the protest; and

(6) a statement that copies of the protest have been mailed or delivered to all other identifiable interested parties. Upon request, THC will furnish to the requestor a list of interested parties, as reflected in the records of THC.

(d) The executive director may request additional information from the party submitting the protest, any other interested party, or THC staff.

(e) If the protest is not resolved by mutual agreement, the executive director will issue a written determination of the protest.

(1) If the executive director determines that no violation of rules or statutes has occurred, he shall so inform the protesting party by letter which sets forth the reasons for the determination.

(2) If the executive director determines that a violation of the rules or statutes has occurred, he shall so inform the protesting party by letter which sets forth the reasons for the determination and the appropriate remedial action.

(f) A decision by the executive director shall be the final administrative action.

(g) The commission will maintain all documentation about the process to be used in the event of a protest or appeal in accordance with the commission's record retention schedule.

1.6 AUTHORITY.

THC is soliciting the services stated in this Solicitation under of the authority Texas Government Code §2155.083, §2155.074 and §2155.075.

https://txhistory-my.sharepoint.com/personal/christid_thc_texas_gov/Documents/Desktop/Sec.%202155.083 https://txhistory-my.sharepoint.com/personal/christid_thc_texas_gov/Documents/Desktop/2155.074 https://txhistory-my.sharepoint.com/personal/christid_thc_texas_gov/Documents/Desktop/2155.075

SECTION II

PROJECT REQUIREMENTS

2.1 PROJECT SCOPE.

In accordance with the provision of the Texas Government Code, Chapter 2269, Subchapter G, Design-Build Method (DB), and Rules and Procedures, THC is soliciting qualifications to select a Design-Build Firm (DBF) for the above referenced project.

The selected DBF is to assist the Texas Historical Commission with design, cost estimating, materials selection, constructability, and value engineering during the pre-construction phase and provide construction services for the project.

For consideration of the solicitation, the total budget is $4,175,00.00; that will include fees for preconstruction phase services, construction phase services, construction general conditions, and all construction costs to reach project completion.

Perched on a bluff overlooking the Colorado River, Kreische Brewery and Monument Hill State Historic Sites share the stories of how Texans built Texas – a product of immigration, ingenuity, enterprise, risk, and sacrifice. The sites commemorate the historic Monument Hill is a memorial to the men who died in the Dawson and Mier expeditions.

In the mid-1800s, German immigrant Heinrich Kreische built his home and a commercial brewery atop this same bluff, becoming a prominent local entrepreneur. Visitors today can explore the ruins of Kreische’s brewery, see the rooms in the family’s stone house, and reflect at the Monument Hill tomb, all while enjoying sweeping views of the river valley.

The proposed project at Kreische Brewery and Monument Hill State Historic Sites include the construction of two new buildings—a ±3,000 square foot Visitor Center and a ±7,000 square foot Education Center—along with associated utilities, pathways/trails, and parking improvements. These new structures will greatly enhance the sites’ abilities to serve visitors, deliver interpretive programming, support educational initiatives, host events, and accommodate future growth.

The Texas Historical Commission (THC) has not developed any architectural drawings or design documents at this time.

However, THC staff will work closely with the selected Design-Build Contractor throughout the design process to define the project’s character and ensure the outcome reflects the historic integrity and natural setting of the sites. THC envisions this as a collaborative effort that will evolve during the design phase.

While there are no pre-developed schematics, THC has internally identified key goals for the project, including:

• Placement and orientation sensitive to the historic and topographic context;

• Appropriate visitor and staff circulation;

• Integration of indoor and outdoor educational space;

• Capacity to host school groups and public events;

• Modern accessibility and life-safety systems;

• Use of sustainable and maintainable materials.

The Visitor Center is intended to include an orientation space, interpretive exhibit space, staff offices, public restrooms, and a retail area. It will serve as the primary welcome point for guests and must be designed for high visibility and efficient visitor flow.

The larger Education Center is envisioned as a flexible facility capable of hosting school groups, workshops, lectures, and community events. It may include a large event space/multi-use area, storage, a prep kitchen, as well as support spaces such as restrooms and administrative rooms.

2.2 SCOPE OF SERVICES.

The Design-Build Contractor will be responsible for:

• Developing site-specific architectural and engineering designs based on THC input;

• Conducting all necessary code and permitting research;

• Ensuring that all structures comply with applicable building codes and accessibility requirements;

• Addressing functionality, aesthetics, budget, and constructability throughout the design and construction phases;

• Coordinating inspections and certifications for all safety systems.

Final building specifications—including structure type, finishes, systems, and layout—will be determined during the collaborative design process with THC staff, with an emphasis on honoring the sites’ cultural significance while meeting the practical needs of modern public use.

2.3 PERFORMANCE TRACKING.

THC will monitor the performance of the Contract issued under this RFQ. All services under the Contract shall be performed at an acceptable quality level. All deliverables will be submitted in accordance with the timeline agreed upon at contract signing.

2.4 SUBCONSULTANTS (if applicable).

Subconsultants may be needed to provide specialized services under the Contract related to the project and can be engaged with the prior review of qualifications and approval of THC. A/E must provide statements from each of its subconsultants, signed by an individual authorized to legally obligate each subconsultant, attesting to the fact that it will provide services as represented in the RFQ. No subconsultant under the Contract shall relieve Respondent of responsibility for ensuring the requested services are provided. Subconsultant may be required to submit ownership information similar to that required of A/E. A/E must disclose, at THC’s request, any information regarding subconsultant.

2.5 SUBCONTRACTORS.

Subcontractors providing services under the Contract shall meet the same requirements and level of experience as required of the Respondent. No subcontract under the Contract shall relieve the Respondent of responsibility for ensuring the requested services are provided. Respondents planning to subcontract all or a portion of the work to be performed shall identify the proposed subcontractors, and the response shall include a letter from each proposed subcontractor agreeing to work on the team.

2.6 HUB SUBCONTRACTING.

In accordance with the Texas Government Code, Sections 2161.181- 182 and Title 34, Chapter 20, Subchapter B, §20.281- §20.298 of the Texas Administrative Code (TAC), the Texas Historical Commission (THC) shall make a good faith effort to utilize Historically Underutilized Businesses (HUBs) in contracts for all other services contracts.

A Good Faith Effort is required by vendors when completing the HUB Subcontracting Plan which demonstrates the Respondent has completed one of the following for the planned subcontracting needs:

A) Using strictly HUBs for all subcontracting needs, B) Meeting stated agency goal for HUB subcontracted needs using both HUB and Non-HUB vendors, C) Performing “Traditional Good Faith Effort” of notifying two minority/women trade organizations and soliciting bids from three HUBs for each subcontracting opportunity, and allowing seven business days for response, D) Self-Performing Contract (performing all work with own materials and labor), or E) Utilizing a Mentor Protégé relationship (a formal agreement that is recognized by the State of Texas Comptroller of Public Accounts). For a listing of Mentor Protégé agreements click on link:

https://comptroller.texas.gov/purchasing/vendor/hub/mentor.php

A Historically Underutilized Business (HUB) is a business who certified with the Comptroller of Public Accounts by meeting the following requirements: 51% owned by an Asian Pacific American, Black American, Hispanic American, Native American, American woman, and/or United States Veteran with a minimum 20% Disability rating; is an entity with its principal place of business in Texas; and has an owner residing in Texas with a https://comptroller.texas.gov/purchasing/vendor/hub/mentor.php proportionate interest that actively participates in the control, operations and management of the entity’s affairs.

The purpose of the HUB Program is to promote full and equal business opportunities for all businesses in State contracting in accordance with the THC projected goals:

• 11.2 percent for heavy construction other than building contracts,

• 21.1 percent for all building construction, including general contractors and operative builders’ contracts,

• 32.9 percent for all special trade construction contracts,

• 23.7 percent for professional services contracts,

• 26.0 percent for all other services contracts, and

• 21.1 percent for commodities contracts.

This solicitation has been identified as one that does require a HUB Subcontracting Plan. You must complete and submit a HUB Subcontracting Plan. The HUB Subcontracting Plan is included as Exhibit I in this solicitation.

If you have any questions, please contact the THC HUB Coordinator Dr. Carol Egele by email at responses@thc.texas.gov

2.7 REMEDIES, TIME DELAYS, SUSPENSION, AND SANCTIONS FOR FAILURE TO PERFORM:

Suspension If this Contract is suspended by THC prior to its expiration date, the reasonable monetary value of services properly performed by Contractor pursuant to this Contract prior to suspension shall be determined by THC and paid to Contractor as soon as reasonably possible. THC shall not be required to pay any standby hourly rates during a suspension of work.

Sanctions If the Contractor fails to provide the goods or services contracted for according to the provisions of the Contract, or fails to comply with any terms or conditions of the Contract, THC may, upon written notice of default to the Contractor, terminate all or any part of the Contract. Termination is not an exclusive remedy, but will be in addition to any other rights and remedies as provided in equity, by law or under the Contract. THC may exercise any other right, remedy, or privilege which may be available to it under applicable law of the state and any other applicable law or may proceed by appropriate court action to enforce the provisions of the Contract. The exercise of any of the foregoing remedies will not constitute a termination of the Contract unless THC notifies the Contractor in writing prior to the exercise of such remedy. The Contractor shall be liable for all costs and expenses, including court costs and attorneys’ fees, incurred by THC with respect to the enforcement of any of the remedies listed herein.

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

mailto:responses@thc.texas.gov

SECTION III

SUBMITTAL REQUIREMENTS

3.1 SCHEDULE OF EVENTS. THC anticipates that the selection of an Applicant and execution of the contract will proceed according to the following schedule. The schedule is for planning purposes only and subject to change.

EVENT DATE

3.2 SUBMISSION DEADLINES.

a) All Responses shall be received, submitted electronically to responses@thc.texas.gov

b) Responses must be received and time stamped at THC, Austin, Texas, by the date and time specified in the Schedule of Events above. The official date and time for responses submitted electronically will be based on receipt on the THC email system. Late proposals will not be accepted.

c) THC will not consider any proposal that bears a copyright.

d) Telephone and facsimile responses will not be accepted.

e) Receipt of all addenda to this RFQ should be acknowledged by returning a signed copy of each addendum with the submitted response emailed to responses@thc.texas.gov .

3.3 DELIVERY OF SUBMITTALS.

Submittals shall be submitted to THC prior to the submittal deadline via email:

Email

Texas Historical Commission

Email RFQ to: responses@thc.texas.gov

Subject line: Attn: Christi Duve, RFQ# 808-25-252746

The THC reserves the right to reject any or all responses and to waive any or all informalities in connection therewith. All

Owner Issues RFQ / ESBD Posting Date June 23, 2025

Mandatory Pre-Proposal Visit to the Project Site (Sign-in required) June 24 – July 18, 2025

Deadline for Submission of Questions in Writing July 11, 2025, by 5:00 PM

CT

Official Response to Questions Posted as Addendum to ESBD July 14, 2025

Voluntary Review of HSP Before Submission of Response July 15, 2025

Completion of HSP Reviews July 16, 2025

Deadline for Submission of Proposals, including HUB Subcontracting Plan (Late proposals not accepted)

July 21, 2025, by 2:00 PM

CT

Proposal Evaluations and Discussions Through July 21–25, 2025

Interviews (optional) July 28, 2025

Contractor Selection and Notice of Intent to Award July 29–30, 2025

Contract Award, Negotiation, and Execution Through July 30–August 5, 2025

Bonds and Insurance Upon Execution of the Contract mailto:responses@thc.texas.gov submitted responses become the property of THC after the RFQ submittal deadline/opening date. The submitted responses and accompanying documentation will not be returned.

3.4 SUBMITTAL OPENING.

Submittals will be opened at the Texas Historical Commission, Central Annex Building, 311 East 14th Street, Austin, Texas 78701.

a) All Submittals become the property of THC after the Solicitation Response deadline/opening date. The Submittals and accompanying documentation will not be returned.

b) Submittals shall constitute an offer for a period of ninety (90) days or until selection is made by THC, whichever occurs earlier. After 90 days, the Respondent shall have the option of withdrawing the offer but is not obligated to do so.

3.5 REVISIONS TO SCHEDULE.

THC reserves the right to change the dates in the schedule of events above upon written notification to prospective Respondents through a posting on the Electronic State Business Daily (ESBD) in the form of an Addendum. It is the responsibility of interested parties to periodically check the ESBD for updates to the RFQ prior to submitting a Submittal. The Respondent's failure to neither periodically check the ESBD will in no way release the selected Contractor from the requirements of "addenda or additional information" nor will any resulting additional costs to meet the requirements be allowed after the award(s).

3.6 MANDATORY PRE-PROPOSAL SITE VISIT.

All prospective respondents are required to complete a site visit to Kreische Brewery and Monument Hill State Historic Site prior to submitting their qualifications. Respondents must sign the official check-in sheet provided on-site to verify attendance and include Exhibit K, Site Visit Form (signed by site representative and respondent), submitted with your submittal.

Proposals submitted by firms that have not visited the site and signed the check-in sheet will be deemed non-responsive and will not be considered. *Must include the signed Exhibit K, Site Visit Form with your submittal.

Respondents are responsible for planning their visit during operating hours and allowing sufficient time for review of the grounds and facilities. No appointment is necessary; however, respondents should check in with sites staff upon arrival. Site hours of operation are Sundays – Saturdays, 8:30 am – 4:30 pm. Telephone: 979-968-5658. Site manager is Marsha Hendrix at marsha.hendrix@thc.texas.gov

Site Location: Kreische Brewery and Monument Hill State Historic Site 414 State Loop 92 La Grange, TX 78945

3.7 SUBMITTAL REQUIREMENTS.

All responses must contain documentation of the required elements in the sequence listed below. Submittals that do not follow these criteria may be considered non-responsive. Submittal pages should be numbered and the document should contain an organized, paginated table of contents corresponding to the section and pages of the Submittal. The Submittal should be organized, concise and complete.

mailto:marsha.hendrix@thc.texas.gov

a) Submit the following below with authorized signature affixed, if required emailed to responses@thc.texas.gov

Document to be submitted Signature required?

# copies

Signature Page Yes 1

Statement of Qualifications (see 3.9 thru 3.17) No

Exhibit A - Execution of Submittal - Failure to sign and return with the Submittal will result in rejection of the Submittal.

Yes 1

Exhibit B - Conflict of Interest/Disclosure Statement/Certification Regarding Public Nature of the Submittal

Yes

Exhibit C - Certification Regarding Lobbying

Yes

Exhibit H – D/B’s Personnel and Monthly Salary Rates No

Exhibit D – RFQ Checklist Yes

Exhibit I – HUB Subcontracting Plan (ref. paragraph 2.6) Yes 1

Exhibit K – Site Visit Form (ref 3.6) Yes 1

Statement of Qualifications (ref. 3.9 thru 3.17) Yes 1

b) USB drives must not be password-protected. Submission of password-protected USB drives will be considered non-responsive and the Response will be disqualified.

c) In the event of any discrepancies or variations among different copies or different versions of the Proposal, THC is under no obligation to resolve the inconsistencies and may make its scoring and selection decision accordingly, include the decision to disqualify a Solicitation Response. If a digital copy is submitted, THC will consider that to be the original for the purpose of evaluation and selection for negation and Contract award.

d) Costs: THC will not reimburse the Respondent for any cost related to its Submittal. The Respondent is responsible for all expenses related to the preparation and submission of its Submittal.

e) Contents: Listed below is a summary of all information to be included in a Submittal submitted in response to this RFQ. THC reserves the right, in its sole judgment and discretion, to waive minor technicalities and errors in the best interest of the state.

3.8 EVALUATION OF QUALIFICATIONS A project selection committee composed of THC staff will evaluate the submitted statements of qualifications. In general, criteria for evaluation of qualifications, and selection of the qualified respondent(s), will be based on the factors summarized in the table below.

1. The respondent’s Statement of Qualifications and availability to undertake the project

10 points

2. The respondent’s ability to provide Design-Build Services 10 points

3. The respondent’s qualifications of Design-Build Team 20 points

4. The respondent’s performance on past representative Design-Build projects

20 points

5. The respondent’s ability to manage construction safety risks 5 points

6. The respondent’s ability to establish budgets and control costs on past projects

10 points

7. The respondent’s ability to meet schedules on past projects 5 points

8. The respondent’s knowledge of current design and construction methodologies, technologies and best practices

10 points

9. The respondent’s ability to identify and resolve problems on past projects

10 points

Total 100 points

3.9 Criteria ONE : Respondent’s statement of qualifications and availability to undertake the project (maximum of four (4) pages)

3.9.1. Provide a statement of interest for the project including a narrative describing the Prime Firm’s and Project Team’s unique qualifications as they pertain to this project.

3.9.2. Provide a statement on the availability and commitment of the Prime Firm and its principal(s) and assigned professional(s) to undertake the project

3.9.3. Provide a brief history of the Prime Firm and each consultant proposed for the project. Describe the business relationship between the design professional(s) and the Prime Firm (e.g., Is there an existing partnering relationship? Was the relationship formed solely for the purpose of pursuing this project? Have the parties worked together before?) Describe any other relevant information about the team structure.

3.9.4. Provide a graphic representation of the project team, identifying the Prime Firm and each consultant proposed for the project.

3.9.5. Include a letter from each subcontractor proposed for the work in which the subcontractor agrees to work on the team. The letter should be on the subcontractor’s letterhead and explicitly acknowledge that the team member (1) agrees to the teaming arrangement, (2) is aware of and agrees to the terms of the proposed contract, and (3) is aware of and agrees that the team member has no conflict of interest. The letter must be included in the bid package, not provided under separate cover.

3.10 Criteria TWO: Respondent’s ability to provide design-build services

3.10.1. Provide the following information on the Prime Firm for the past five (5) years:

GENERAL:

• Legal name of the company as registered with the Texas Secretary of State

• Number of years in business

• Physical address of the office that will be providing services

• Mailing address

• Telephone and facsimile numbers

• E-mail address of company’s primary contact

• Ownership and firm organization

• Names of top management and key employees and each person’s duties

• Number of Employees by skill group

VOLUME:

• Annual number, value and percent change of contracts in Texas per year

• Annual number, value and percent change of contracts nationally per year

REVENUES:

• Annual revenue totals and percent change per year for the past five (5) years

• Annual revenue totals and percent change for the past five (5) years within the State of Texas

BONDING:

• Total Bonding Capacity

• Available bonding capacity and current backlog

3.10.2. Attach a letter of intent from a surety company indicating your firm’s ability to bond for the entire design and construction cost of the project. The surety shall acknowledge that the firm may be bonded for all stages/phases of the project, with a maximum combined design and construction cost shown at 2.1 Project Scope. Bonding requirements are set forth in the Agreement and the Uniform General and Supplementary General Conditions.

3.10.3. Provide details of any past or pending litigation or claims filed against your firm within the past ten years that may affect your performance under a Contract with the Owner.

3.10.4. Identify if your firm is currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity. If so, specify date(s), details, circumstances, and prospects for resolution.

3.10.5. Does any relationship exist by relative, business associate, capital funding agreement, or any other such kinship between your firm and any Owner employee, officer or member of the THC? If so, please explain.

3.10.6. Identify if your firm is currently for sale or involved in any transaction to expand or to become acquired by another business entity. If so, please explain the impact both in organization and company direction.

3.11 Criterial THREE: Qualifications of design-build team

3.11.1. Describe your management philosophy and approach for the Design-Build project delivery method. Describe the Prime Firm’s process for working with design consultants and integrating them into the design and construction processes.

3.11.2. Provide resumes for key players on the Design-Build team, including Architectural, Engineering and Technical Consultant members that will be directly involved in the project, including their experience with similar projects, the number of years with their firms, and their city(s) of residence. For each resume, include at least two professional references from individuals who are not associated with the Respondent.

3.11.3. Identify the proposed team members (including consultants) who worked on the Projects listed in Criteria four of this RFQ and describe their responsibility on those projects.

3.11.4. Describe in graphic and written form the proposed project assignments and lines of authority and communication for each team member that will be directly involved in the Project. Indicate the estimated percent of time these team members will be involved in the project for Pre-construction and Construction Services. Affirm that the individuals identified will be committed for the entire duration of the project.

3.11.5. Identify your Pre-construction Services staff.

3.11.6. Identify the project manager or principal in charge who will have daily operational responsibility for the project and who will be the primary point of contact for the Owner.

3.11.7. Identify the project superintendent for the Construction Phase of the project.

3.12 Criteria FOUR: Respondent’s performance on past representative design-build projects

3.12.1. Identify and describe the proposed Team’s past experience for providing Design- Build services that are MOST RELATED TO THIS PROJECT within the last five (5) years. List a maximum of five (5) projects for which construction is complete, or for which construction is 80% complete and are most comparable to this project in scope, size, style and cost. List the projects in order of relevance.

Provide the following information for each project:

• Project name, location, and description

• Client type (e.g. commercial, institutional, governmental, etc.)

• Color images (photographic or renderings)

• Original contract amount and final construction cost, including change orders.

• Type of Construction (new, renovation or expansion)

• Notice to Proceed, Substantial Completion, and Final payment dates for Construction Phase.

• Name of Project Manager (individual responsible to the Owner for the overall success of the project)

• Name of Project Construction Superintendent (individual responsible for coordinating the day-to-day construction work)

• Name of Architect/Engineer’s representative who served as the day-to day liaison during the construction phase of the project, including telephone number and email address.

• The Owner’s name and representative who served as day-to-day liaison during the design and construction phases of the project, including telephone number and email address.

• Names of Architectural, Engineering and Technical Consultants

• Names of the members of the proposed team, if any, who participated in these projects.

References shall be considered relevant based on specific project participation and experience with the Respondent. The Owner may contact references during any part of this process. The Owner reserves the right to contact any other references at any time during the RFQ process.

3.13 Criteria FIVE: Respondent’s ability to manage construction safety risks

3.13.1. Briefly describe the firm’s approach for anticipating, recognizing and controlling safety risks and note the safety resources that the firm provides for each project’s Safety Program.

3.13.2. Describe the Safety and Insurance/Claims History information and the weighting that the firm includes in the submission and award process for “best value” Subcontracts.

3.14 Criteria SIX: Respondent’s ability to establish budgets and control costs on past projects

3.14.1. Describe your fiduciary responsibility as a Design-Build Firm using Firm Fixed

Price contracts for publicly-funded projects.

3.14.2. Describe your methodology for working with the Project Architect/Engineer and their consultants to deliver a Firm Fixed Price and to maintain the Firm Fixed Price throughout the design and construction processes.

3.14.3. Describe your cost estimating methods during the Design Phase. Provide samples of milestone cost estimates from any project listed in Criteria four above. from the beginning to the end of the Design Phase showing format, level of detail, and level of accuracy.

3.14.4. Describe your cost control methods during construction and how you procure subcontractors, confirm scope and amount, and ensure proper payment.

3.14.5. Describe the types of records, reports, monitoring systems, and information management systems that your firm uses.

3.15 Criteria SEVEN: Respondent’s ability to meet schedules on past projects

3.15.1. Describe how you will develop, maintain, and update the project schedule during the Design and Construction phases with the Owner’s project schedule. Describe the way in which your firm develops and maintains work schedules to coordinate with the Owner’s project schedule. For a combination of three (3) projects listed in response to Criteria four, provide example of how these techniques were used.

3.15.2. Describe your approach to assuring timely completion of this project, including methods for schedule recovery, if necessary. From any three (3) of the projects listed in response to Criteria four of this RFQ, provide examples of how these techniques were used, including specific scheduling challenges/requirements and actual solutions.

3.16 Criteria EIGHT: Respondent’s knowledge of current design and construction methodologies, technologies, and best practices.

3.16.1. Describe your quality assurance program. Explain the methods used to ensure quality control during the development of Construction Documents and during the Construction Phase of a project. Provide specific examples of how these techniques or procedures were used from any three (3) projects listed in response to Criteria four of this RFQ.

3.16.2. Describe how you track Owner input and review comments on your design document submittal to confirm that they have been addressed. Provide examples of reports/logs used for tracking response to and closure on Owner comments

3.16.3. Describe what you believe are your unique operational skills and experiences, which differentiate your company from your competitors.

3.17 Criteria NINE: Respondent’s ability to identify and resolve problems on past projects

3.17.1. Describe your understanding of the administrative challenges and opportunities associated with providing Pre-construction and Construction services for the Owner on this project, and your strategy for resolving these issues.

3.17.2. Describe what you perceive are the critical issues for the success of this project.

3.17.3. For any combination of three (3) projects listed in response to Criteria four of this RFQ, describe the methods you have used to resolve conflicts with the Owner, Consultants, Architect/Engineer, and subcontractors.

3.18 INQUIRIES AND EXCEPTIONS

a) All inquiries shall be submitted in writing to Christi Duve at responses@thc.texas.gov the date listed as the deadline for submission of questions as specified in Section 3.1 above.

b) All written inquiries will result in written responses posted to the ESBD, available at www.txsmartbuy.com/sp.

c) Except as otherwise provided in this Section, upon issuance of this RFQ, other employees and representatives of THC will not answer questions or otherwise discuss the contents of the RFQ with any potential Respondent or its representatives. Failure to observe this restriction may result in disqualifications of any subsequent response. This restriction does not preclude discussions unrelated to this RFQ.

d) If Respondent takes any exceptions to any provisions of this Solicitation, these exceptions must be specifically and clearly identified by Section in Respondent's Response in response to this Solicitation and Respondent's proposed alternative must also be provided in the Response. Respondents cannot take a 'blanket exception' to this entire Solicitation. If any Respondent takes a 'blanket exception' to this entire Solicitation or does not provide proposed alternative language, the Respondent's Response may be disqualified from further consideration. Any exception may result in the Contract not being awarded to the Respondent.

3.19 EVALUATION AND AWARD.

a) It is the intent of THC to award the contract to the respondent that provides the “Best Value” for the State.

b) Selection of the most highly qualified Design-Build Firm for the project will be based upon demonstrated competence and detailed credentials as set forth in this solicitation and in accordance with the terms, conditions, and requirements set forth in this Request for Qualifications.

c) A committee will be established to evaluate the Submittals. The committee will include employees of THC and, if desired by THC, other persons invited by THC to participate. By submitting qualifications in response to this RFQ, the Respondent accepts the solicitation and evaluation process and acknowledges and accepts that scoring of the submittals may involve some subjective judgments by the evaluation committee members. The evaluation committee will determine the most qualified respondent by applying the criteria summarized at Section 3.8 above.

d) After the evaluation committee has scored all submittals, THC may elect to request additional information from, or interview, up to five of the highest-scoring firms. If applicable, additional information, interviews, and reference results will be combined with previously submitted information in the Owner’s ranking of respondents and will determine the most qualified respondent. The method of scoring the http://www.txsmartbuy.com/sp interviews will be established by the evaluation committee prior to the date of the first interview and will be shared in advance with all firms that are invited to interview. If interviews are conducted, the responding firm’s Project Manager designated in their response as being the primary “lead” individual coordinating the day-to-day project management during design and construction of the Project will facilitate and conduct the presentation made by the firm during the interview.

e) Following the selection of a respondent, negotiations will begin with the selected firm to arrive at a mutual understanding of the detailed scope of services and determine a fair and reasonable fee structure. Should the selected firm and THC fail to arrive at a mutually acceptable agreement the project will then be offered to the next highest ranked (qualified) Respondent.

f) All submittals must be complete and convey all of the information requested in order to be considered responsive. If the submittal fails to conform to the essential requirements of the RFQ, THC alone will determine whether the variance is significant enough to consider the submittal non-responsive and thus disqualify the Applicant from further consideration. Under Texas Government Code Section 2157.074, THC shall select the applicant that provides the “Best Value” for the State.

g) The Texas Historical Commission reserves the right to reject any and all submittals, with or without cause, to waive any or all formalities, or to enter into separate negotiations with any Applicant submitting…