ESBD_425274_1749080167552_HHS0016285_Exhibit D - HHS Online Bid Room Information.pdf
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- Solicitation number
- HHS0016285
- Issued by
- Travis County, Austin City, Texas
About this file
Exhibit D is a document from the Texas Health and Human Services Commission (HHSC) providing instructions for the HHS Online Bid Room (Solicitation Number HHS0016285), which outlines the electronic bidding process for state contract opportunities. The document details a two-step registration process for vendors interested in submitting electronic bids, with a registration that can take up to five business days to complete. Vendors must first register for the Enterprise Portal using a specific link, then obtain HHS Online Bid Room credentials to submit their solicitation response electronically by the specified due date.
The document emphasizes that use of the HHS Online Bid Room is optional but subject to the same terms and conditions as other submission methods. Bidders must carefully review the solicitation package, submit the required XML Price Sheet and signed documentation, and comply precisely with the specified form and method of delivery. Notably, the document warns that late solicitation responses will not be accepted, and technical difficulties during electronic submission are not grounds for protesting a contract award. Vendors are advised to allow sufficient time for the registration process and to use the provided resources, including tutorials and guidebooks, to navigate the online bid submission system.
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Version 1.20 Revision Date 03/01/2024
Exhibit D HHS Online Bid Room Information
HHS0016285
Bids/responses for this Invitation for Bids may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. The XML Price Sheet, if required, and signed documentation must be submitted with the response.
Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a two-step process.
Step 1: Register for the Enterprise Portal using the Enterprise Portal Link. It can take up to five business days to receive your username and password. If you do not receive this information within five days, email pcsbids@hhsc.state.tx.us.
Note: Applicants who already have access to the Enterprise Portal for other applications, must complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the Enterprise Portal does not allow the same email address to be used for two different accounts.
Step 2: Using the Enterprise Portal login credentials you will receive via email, you can request the necessary HHS Online Bid Room username and password to enter the HHS Online Bid Room to submit your response to the solicitation electronically.
See our resources page for a tutorial, guidebook, and other resources to help you use the HHS Online Bid Room.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://hhsportal.hhs.state.tx.us/iam/portal/Home/portalHome/ mailto:pcsbids@hhsc.state.tx.us https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room
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