ESBD_423549_1748541964912_02) SOW 936-29-61310.pdf

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TEXAS DEPARTMENT OF TRANSPORTATION

STATEMENT OF WORK

TxDOT 936-29-61310

DATED: MAY 2025

AUTOMATED BUILDING CONTROLS MAINTENANCE AND REPAIR

PUBLICATION

This statement of work (SOW) is a product of the Texas Department of Transportation (TxDOT).

This SOW may not be sold for profit or monetary gain. If this document is altered in any way, the header and any and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this specification is used in the procurement process by any other entity.

1. SCOPE: This is to establish a contract for services to provide upgraded parts and components for the Siemens DESIGO CC Building Automation System for the El Paso District Campus Headquarters.

2. LOCATION: 13301 Gateway Blvd. West, El Paso, TX 79928. TxDOT reserves the right to add or delete facilities serviced under the contract. TxDOT will provide 30 calendar days’ written notice to the vendor for locations to be deleted or of any additional locations requiring service within the same area or region. Buildings include the Office Building, Warehouse, Lab, Central Utility Plant, and Parking Garage.

3. DEFINITIONS OF TERMS AND ACRONYMS:

3.1. BACnet – A data communication protocol mainly used in the building automation and HVAC industry.

3.2. CSM – Client Service Manager.

3.3. Contract – Any Purchase Order (PO) resulting from this solicitation as listed in the Order of Precedence in the resulting PO.

3.4. HVAC – Heating, ventilation, and air-conditioning.

3.5. TxDOT – Texas Department of Transportation.

4. APPLICABLE LAWS AND STANDARDS: The vendor shall provide the specified service requirements in accordance with all federal, state, and local applicable laws, standards, and regulations necessary to perform the services, including, but not limited to, Code of Federal Regulations (CFR) 40: Protection of Environment, Chapter I, Subchapter D, I and N.

5. VENDOR QUALIFICATIONS: The vendor must:

5.1. Be a company or an individual engaged, or whose partners are engaged in the business of providing preventive and remedial maintenance and repair of the Desigo CC System for a minimum of three years within the past five years. Years of experience of an individual(s) or partner(s) with a minimum of 25% ownership of the company can be applied to the company’s years in business. Recent start-up businesses do not meet the requirements of this solicitation.

STATEMENT OF WORK

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NOTE: A start-up business is defined as a new company that has no previous operational history or expertise in the relevant business.

5.2. Be authorized and certified by Siemens to provide services for the Desigo CC System.

6. VENDOR PERSONNEL QUALIFICATIONS AND REQUIREMENTS: The vendor must provide the following personnel with the listed qualifications:

6.1. SERVICE SPECIALIST must:

6.1.1. Have a minimum of five years' experience within the past seven years in the services referenced in paragraph 7 and must have the knowledge to develop and implement the service requirements in this solicitation.

6.1.2. Remain onsite for regular shift hours based on eight-hour workday, five days a week in order to provide daily support of the Desigo CC System, as requested by TxDOT representative.

6.1.3. Be Desigo CC System factory trained and certified for all Building Technology courses.

6.1.4. Be Desigo CC System factory trained and certified on all Lab courses.

6.2. All personnel who will be driving to and from TxDOT work locations must:

6.2.1. Possess a valid driver license acceptable in the state of Texas.

6.2.2. Have no Driving Under Influence (DUI) or Driving While Intoxicated (DWI) incidents on driving record within the past three years.

6.2.3. Have no more than two moving violations on driving record within the past three years.

NOTE: TxDOT reserves the right to request proof of qualifications.

7. SERVICE REQUIREMENTS: The vendor must:

7.1. Provide all labor, materials, and equipment necessary to meet the requirements of the specified services.

7.2. Provide all required safety equipment and instruct personnel to observe all safety policies, rules, and requirements at all times including, but not limited to, wearing hard hats, safety shoes, goggles, etc.

7.3. Provide a primary point of contact.

7.4. Conduct driver license checks annually on vendor staff that drive to and from TxDOT work locations to verify compliance with paragraph 6.3.

7.5. Provide an updated list of all vendor personnel or subcontractors at each job site and comply with all security measures required by TxDOT.

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7.6. Make arrangements with the designated TxDOT representative prior to off-loading tools and equipment at the job site.

7.7. Only park in locations assigned by the designated TxDOT representative.

7.8. Not use restrooms for washing tools and equipment.

7.9. Ensure all personnel are fluent in English with the ability to receive, give, and understand written and oral instructions.

7.10. Ensure personnel are not excessively loud.

7.11. Ensure personnel do not use personal multi-media devices while performing services for TxDOT unless furnished by the vendor to facilitate communication with TxDOT or the vendor.

7.12. Conduct background checks using statewide DPS, Texas, and out-of-state county equivalent verification of criminal and sex offender background checks on all vendor’s permanent and temporary personnel scheduled to work on TxDOT projects prior to beginning service start-up. Upon award, supporting documentation confirming the completion of these comprehensive background checks may be subject to review upon request by TxDOT or the TxDOT designee, or both, prior to beginning the service. Failure to produce the requested documentation may be cause for cancellation of the contract. Background checks must be within the last year of contract execution date and must be completed on any new employees throughout the life of the contract. The background checks must include, but not be limited to, the following:

7.12.1. Social Security number verification.

7.12.2. Statewide criminal and sex offender records for all Texas counties and out-of-state county equivalents based on the current and previous addresses of the applicant for the past seven years.

7.13. Begin work within 15 calendar days after the issuance of the contract or as agreed upon by TxDOT.

7.14. Provide and install fire smoke dampers, 24 volts with actuators, two end switches for open and closed conditions, and a smoke detector installed on each damper.

7.15. Provide and install (VAV) Variable Air Volume Box, controls transformers, and fan relays.

7.16. Run and install control wiring where conduit is exposed, wiring must be run using plenum rates cable without conduit in concealed accessible locations, and above ceiling.

7.17. Provide and install chiller with MODBUS Chiller Interface Capabilities.

7.18. Provide controls for CHW pumps, point must include stop start status and integrate connection to the (VFD) Variable Frequency Drive.

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7.19. Wire Siemens to nearest (PXC) Programable Controller Module field panel for controller for monitoring.

7.20. Replace three existing (TECs) Thermoelectric Coolers to the (DXR) Desigo Room Automation, as designated by the TxDOT POC.

7.21. Install two Serta Sensors to monitor pressure, humidity, temperature, and various parameters in the building automation applications.

7.22. Provide additional services necessary to complete work. Additional services are identified as work needed to return the equipment or work area, or both, to its properly functioning or original condition. Additional services may include, but not be limited to, code upgrades, installations, fabrication work, sheet-metal work, painting, and drywall, electrical, concrete, or flooring repair. These services must be billed at the same rates bid by the respondent.

The vendor must provide a cost estimate including all materials, labor, and equipment required to perform the additional services to the designated TxDOT representative not to exceed $10,000.00. TxDOT will review and approve or deny the additional service. TxDOT reserves the right to obtain service under a separate contract if it serves the best interest of TxDOT.

8. WARRANTY REQUIREMENTS:

8.1. PERFORMANCE WARRANTY: Work performed under the contract must meet all applicable standards and codes. The vendor must guarantee all work included in the contract against any defects in workmanship and satisfactorily correct, at no cost to TxDOT, any such defect that may become apparent within a period of one year after completion of work. The warranty period shall commence upon date of acceptance by TxDOT.

8.2. MATERIAL WARRANTY: Materials provided under the contract must be in current production, as offered to commercial trade, and be of quality material. Used, shopworn, demonstrator, prototype, reconditioned, or discontinued materials are not acceptable. Materials must be warranted against material defects and defects in workmanship for a period of not less than 12 months and cover 100% parts and labor. The warranty period shall commence upon date of acceptance by TxDOT. If the manufacturer’s standard warranty period exceeds 12 months, then the standard warranty period shall be in effect. The vendor shall be ultimately responsible for the warranty. The vendor must provide the designated TxDOT representative with all manufacturers’ warranty documents upon completion of service prior to leaving the job site.

9. VENDOR PERFORMANCE: Vendor performance will be monitored on a regular basis by TxDOT.

9.1. An unsatisfactory performance determination includes, but is not limited to:

9.1.1. One service “call back” to correct the same problem within 30 calendar days.

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9.1.2. Failure to deliver any portion of the work.

9.1.3. One instance within one year of vendor personnel assigned to an authorized service call not having the certification required to diagnose the problem and perform the repair.

9.1.4. Two instances within one year of response time, as defined in this specification, to an authorized service call exceeding the four-hour limit.

9.1.5. Any requirement not met as outlined in the service requirements determined by TxDOT.

NOTE: Unsatisfactory performance may result in a negative vendor performance report, or cancellation of the contract or both, in addition to any other rights, liquidated damages and remedies provided by the contract or allowed by law.

9.2. An exceptional performance determination includes, but is not limited to:

9.2.1. Product upgrade substitution suggested and accepted at no additional cost to TxDOT.

9.2.2. Vendor commended for exceptional customer service.

9.2.3. Exceptional service provided.

9.2.4. Provided technical assistance when not required.

10. BUSINESS CONTINUITY AND DISASTER RECOVERY PLAN: The respondent must submit a description of its business continuity and disaster recovery plan. Upon request of TxDOT, vendor must provide copies of its most recent business continuity and disaster recovery plans. Business continuity and disaster recovery plan must:

10.1. Document a structured approach the describes the procedures that will be implemented to quickly resume work and fulfill all requirements of the contract after a disruption of business due to fire, theft, natural disaster, technical difficulty, workforce problems, equipment failure, or other unplanned incident.

11. CONFLICT OF INTEREST: The vendor, vendor’s personnel, and vendor’s subcontractor(s) affirm not to have acquired and agree not to acquire any interest during the term of the contract that would conflict in any manner with the performance of the vendor’s obligations in regard to services authorized.

12. ADDITIONAL INVOICING INSTRUCTIONS: The vendor must:

12.1. Invoice in accordance with Paragraph 4.03 of the Terms and Conditions attached and include the additional information listed below:

12.1.1. Location of service.

12.1.2. Service Specialist’s name with hours totaled.

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12.1.3. Labor hours and rates detailed on each vendor invoice.

12.2. Documentation validating the invoice charges must be emailed to the designated TxDOT POC.

12.3. TxDOT representative and include, but not be limited to, an itemized list of hours worked by the technician must accompany each invoice. Hours will be approved daily by the designated TxDOT representative.

13. TxDOT RESPONSIBILITIES: TxDOT will:

13.1. Provide a contract manager as the point of contact.

13.2. Provide access to appropriate data systems and information.

13.3. Provide ethernet connection to Network Interface panels.

13.4. Provide IP drops to the Siemens DDC panels.

13.5. Provide all wiring above 24V.

13.6. Provide required forms to file accident reports.

13.7. Provide IT connections and associated addresses

14. CONTRACT ADMINISTRATION: Administration of the contract is a joint responsibility of the TxDOT contract administrator and TxDOT purchasing staff. Purchasing staff will be responsible for administering the contractual business relationship with the vendor.

14.1. Any proposed changes to work to be performed, whether initiated by TxDOT or the vendor, must receive final written approval in the form of a Purchase Order Change Notice signed by the authorized TxDOT purchasing agent.

14.2. Upon issuance of contract, TxDOT will designate an individual to serve as the contract manager and point of contact between the agency and the vendor. The contract manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way, or waive strict performance of the terms or conditions of the contract. This individual’s contract management and contract administration responsibilities include, but are not limited to:

14.2.1. Monitoring the vendor’s progress and performance and ensuring services conform to established specification requirements.

14.2.2. Managing the financial aspects of the contract including approval of payments.

14.2.3. Meeting with the vendor as needed to review progress, discuss problems, and consider necessary action.

14.2.4. Identifying a breach of contract by assessing the difference between contract performance and non-performance.

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14.2.5. Other areas as identified by the State of Texas Procurement and Contract Management Guide version 3.0.