ESBD_422895_1748529467103_Submission Instructions - 25-345.pdf

Submission Instructions for Suppliers

25-345 Kitchen Dish Machine and Booster Heater Equipment Including Installation for Child Nutrition

Please follow these instructions to submit via our Public Portal.

If you have not already done so, YOU WILL NEED TO REGISTER IN BONFIRE before you can respond to any bid/proposal opportunities. A short video is available on Bonfire that demonstrates the registration process for review. See the video at:

https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor- Registration

1. Prepare your submission materials:

Requested Information

Name Type # Files Requireme nt

Instruction s

References Form- Must be completed in its entirety (see Supporting Documentation)

File Type:

PDF (.pdf) Multiple Required

Texas Certif ications and Affidavits (see Supporting Documentation)

File Type:

PDF (.pdf) 1 Required

Federal Certif ications and Affidavits Document (see Supporting Documentation)

File Type:

PDF (.pdf) 1 Required

25-345 Kitchen Dish Machine And Booster Heater Equipment Including Installation for Child Nutrition (Q-02AM)

Questionnai re: Excel (.xlsx)

1 Required

You will need to fill out the provided Response Template for this Questionnai

re. The Response Template can be https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration

Instruction s downloade d from the project listing on the Bonfire portal.

W9- (see Supporting Documentation)

File Type:

PDF (.pdf) 1 Required

Proposal- Bid Specifications Section 13. Proposals must include a description of the company products/services and the experience they have with providing Kitchen Dish Machine And Booster Heater Equipment And Installation. Vendor must include an overall summary of the goods and services offered.

Vendor may include any other details regarding the quality of their goods and services.

Proposal should be no more then (3) pages long.

File Type:

PDF (.pdf) Multiple Required

Certif icate of Interested Parties- 1295 form information Contains instructions on how to prepare the certif icate; Use bid number 25-345 for contract Supporting Documentation Attached) Link:

https://www.ethics.state.tx.us/fili nginfo/1295/

File Type:

PDF (.pdf) 1 Required

Deviations Compliance form (see Supporting Documentation)

File Type:

PDF (.pdf) Multiple Required

Insurance Certif icate (see Supporting Documentation)

File Type:

PDF (.pdf) 1 Required

Financial Stability Evidence (ex:

f inancial statement)- Bid Specification Section 3. The

File Type:

PDF (.pdf) Multiple Required

Instruction s vendor must provide evidence of f inancial health and stability, such as an audited financial statement or financial audit “score,” credit report score, letter from financial institution, or other substantiating documentation. This information will be utilized as part of evaluation criteria to determine the financial health and stability of each vendor and if adequate financial resources are available to fulf ill the requ

Company declares a Conflict of Interest

Data Type:

Yes/No N/A Required

Conflict of Interest form including declared COI (If there is no COI, do not upload anything)

File Type:

PDF (.pdf) 1 Optional

If you are a HUB vendor -provide HUB Certif ication

File Type:

PDF (.pdf) 1 Optional

Any additional Information (detailed proposal in pdf)

File Type:

Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, Multiple Optional

Instruction s

.mpeg, .wmv, .zip)

Sample Vendor Contract File Type:

PDF (.pdf) 1 Optional

25-345 Kitchen Dish Machine And Booster Heater Equipment Including Installation for Child Nutrition (BT-29RY)

BidTable:

Excel (.xlsx)

1 Required

You will need to fill out the provided Response Template for this BidTable.

The Response Template can be downloade d from the project listing on the Bonfire portal.

Detailed Line item Quote (As requested in section 13.3 Detailed Quote)

File Type:

PDF (.pdf) Multiple Required

Commodity Codes

Commodity Set Commodity Code Title Description

UNSPSC 5214 Domestic appliances

UNSPSC 5215

Domestic kitchenware and kitchen supplies

UNSPSC 101113

Domestic pet treatments and accessories and equipment

UNSPSC 481018 Cookware and kitchen tools

UNSPSC 521522

Dishwashing and dish storage accessories

UNSPSC 521523 Domestic kitchen supplies

Covers all consumable materials generally used in a home kitchen environment such as plastic food wrap, aluminum foil, etc.

UNSPSC 48101801 Commercial use cutlery

UNSPSC 48101820 Commercial kitchen hood

An air exhauster installed in a restaurant, kitchen, cookery, etc. in order to exhaust smoke, heat and smell when cooking.

There are two types in use: filtered and non filtered, and three types in shape: pyramid, square, and circle.

UNSPSC 52141505 Domestic dish washers

UNSPSC 72153611 Kitchen cabinet installation service

The installation of kitchen cabinets owned by others

UNSPSC 48101622 Commercial refrigerator

A refrigerator is an open system that dispels heat from a closed space to a warmer area, usually a kitchen or another room. By dispelling the heat from this area, it decreases in temperature, allowing food and other items to remain at a cool temperature.

Requested Documents:

Please note the type and number of f iles allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text f ields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.

Requested Questionnaires:

The Questionnaire Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/187841.

Please note that Questionnaires may take a significant amount of time to prepare.

https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-https://risd.bonfirehub.com/opportunities/187841

Requested BidTables:

The BidTable Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/187841.

Please note that BidTables may take a significant amount of time to prepare.

2. Upload your submission at:

The Question period for this opportunity starts May 30, 2025 10:00 AM CDT. The Question period for this opportunity ends Jun 23, 2025 3:00 PM CDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jul 18, 2025 10:00 AM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

All bids/proposals must be SUCCESSFULLY submitted before the due date and time regardless of your organization's ability to submit bids online. It is the supplier's sole responsibility to ensure that bid/proposal documents successfully arrive before the due date and time. The District's online bidding application utilizes the Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission. Do not wait until the last minute!

Important Notes:

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

It is recommended that once you have completed your final submission and received a notice status of “Submission Complete” from Bonfire, you access your account again and review the documents to verify that the correct content has been provided. Once the close date has past, you will not have an opportunity to change any of the submitted documents.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Richardson Independent School District uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us