ESBD_422224_1747859151415_582-25-08325 Attachment A.pdf

Name: Cargo Vans Solicitation Number: 582-25-08325

Attachment A

Description: The Texas Commission on Environmental Quality Air Monitoring Division is purchasing two Cargo Vans for use as mobile Ambient Air Monitoring Platforms.

MINIMUM GENERAL SPECIFICATIONS

1.0 Vendor Requirements

1.1 Vendor must be an approved retailer of the vehicle’s manufacturer.

1.2 The vendor shall be responsible for the procurement of vehicle registration and license plates.

1.3 Both vans shall be identical.

2.0 General Van Build

2.1 Model shall be a 2025 or newer cargo van.

2.2 Van shall have a wheelbase no less than 170 inches and no greater than 180 inches in order to house all necessary air monitoring instrumentation.

2.3 Van shall have the high roof modification of 79 inches or higher to allow for sufficient room to house the air monitoring equipment and standing height inside the cargo area.

2.4 Powertrain shall be a four-cylinder diesel high output all-wheel drive (AWD) to ensure that the van does not get stuck in the mud on the side of the road or unlevel terrain during stationary monitoring. Powertrain must be diesel so that the diesel onboard generator that will be mounted inside the van to power all air monitoring instrumentation can use the same fuel tank.

Having a second fuel tank would exceed the vehicle’s weight capacity, creating a safety issue.

2.5 Van shall have a minimum payload of 5,000 pounds in order to house all necessary air monitoring instrumentation and the onboard diesel generator necessary to fuel the instrumentation.

2.6 Color shall be white to match existing fleet vehicles and to keep the temperature within operating specifications for air monitoring instrumentation housed within the van.

2.7 Upholstery shall be black fabric to hide potential stains that can occur when staff members spend 12-16 hours per day in the van.

2.8 Van shall be equipped with the following Key Standard Features:

2.8.1 Break hold function to allow the vehicle to remain stationary without requiring constant foot pressure on the brake pedal.

2.8.2 Standard Radio (FM/AM Radio, LCD-Display, integrated USB-C Port to charge phones used by staff members, Bluetooth® so that phones used by staff can be used hands free as required by Texas law.)

2.8.3 Keyless start to remotely start the van to ensure that the air monitoring instrumentation housed within the van stays cool.

2.8.4 Driver cabin air conditioning to provide climate controls for staff members operating the van and/or air monitoring instrumentation.

2.8.5 Communication Module (LTE) that can allow for connectivity services including online map updates and accessing the emergency call system that can automatically contact emergency services in the event of a crash.

2.8.6 Heated driver’s seat to provide climate controls for staff members operating the van and/or air monitoring instrumentation. Staff are often required to conduct air monitoring with the windows rolled down for visual and olfactory inspection, even during cold weather.

2.8.7 AGM Battery 12-volt 92 ampere-hours 850 amperes, or equivalent

2.8.8 Tire pressure monitoring sensors so that staff members operating the van will be notified in the event of a flat tire.

2.8.9 Assist handles, right rear door to assist staff members stepping into and out of the cargo area and to help prevent injuries while doing so.

2.8.10 Hill Start Assist, which temporarily holds the brakes when starting a vehicle on an incline, preventing it from rolling backward. This will help protect the air monitoring instrumentation housed within the van.

2.8.11 Pre-wiring for trailer hitch so that a tow generator may be used to power the air monitoring instrumentation in the event that the onboard generator fails.

2.8.12 Rear view camera (rear-view mirror display) so that the area behind the vehicle is displayed in the rear-view mirror. This will help prevent backing into obstacles when reversing.

2.8.13 Crosswind Assist to help maintain vehicle stability during strong lateral wind gusts, especially at high speeds. This is necessary due to the high roof modification and will help prevent accidents caused by strong winds.

2.8.14 Sliding door, passenger side to access the cargo area that will contain air monitoring instrumentation.

2.8.15 Digital instrument cluster to display speed, revolutions per minute, oil temperature, etc.

2.8.16 Rain Sensor so that wipers automatically turn on in the event of rain. This will help prevent accidents caused by poor visibility.

2.8.17 Door-mounted assist handles, driver & passenger to assist staff members stepping into and out of the cabin area and to help prevent injuries while doing so.

2.8.18 Alternator 14-volt/250 amperes

3.0 Packages and Options

3.1 Van shall have the following features, or equivalent:

3.1.1 Comfort overhead control panel so that both the driver and passenger can access the climate control panel.

3.1.2 Lumbar support, co-driver’s seat for the ergonomic support needed when staff members spend 12-16 hours per day in the van.

3.1.3 Lumbar support, driver’s seat for the ergonomic support needed when staff members spend 12-16 hours per day in the van.

3.1.4 Comfort head restraint, driver for the ergonomic support needed when staff members spend 12-16 hours per day in the van.

3.1.5 Comfort head restraint, co-driver for the ergonomic support needed when staff members spend 12-16 hours per day in the van.

3.1.6 12-volt power outlet, driver seat base to charge phones, laptops, and/or safety equipment used by staff members.

3.1.7 Electrically folding exterior mirrors which will assist with parking in small spaces.

3.1.8 Hinged lid for storage compartment feature is included in the package that includes the two additional master keys (Section 3.1.10).

3.1.9 Hinged Lid for Storage Compartments left and right feature is included in the package that includes the two additional master keys (Section 3.1.10).

3.1.10 Two additional master keys to help prevent keys getting locked in the van.

3.1.11 Attention Assist that monitors the driver’s attention level and alerts them if signs of fatigue or inattention are detected. This will assist staff members when driving long durations or distances.

3.1.12 Fog lamp with cornering light function to help prevent accidents during foggy weather.

3.1.13 Partial LED tail lights to increase visibility when parked on the side of the road for monitoring to help prevent accidents.

3.1.14 High beam assist that automatically activates high beams when no other vehicles are detected within range. This will assist with driver attention and help prevent accidents.

3.1.15 LED high performance headlamps to increase visibility when parked on the side of the road for monitoring to help prevent accidents.

3.1.16 Wet Wiper System which sprays washer fluid directly ahead of the wiper blades and is then wiped away immediately. This will assist with visibility and driver attention, and will help prevent accidents.

3.1.17 Heated front passenger seat to provide climate controls for staff members operating the van and/or air monitoring instrumentation. Staff are often required to conduct air monitoring with the windows rolled down for visual and olfactory inspection, even during cold weather.

3.1.18 Driver’s seat electrically adjustable to assist staff members of various heights have proper ergonomics while driving.

3.1.19 Co-driver’s seat electrically adjustable to ensure staff members of various heights have proper ergonomics while operating air monitoring instrumentation.

3.1.20 Blind Spot Assist to help prevent accidents.

3.1.21 Lane Keep Assist to help prevent accidents.

3.1.22 Digital Rearview Mirror so that the rear of the vehicle can be see because there are no windows in the back of the van.

3.1.23 Moving Off Information System which warns the driver of pedestrians or cyclists in the vehicle’s frontal blind spot area when starting off or maneuvering at low speeds. This will help prevent accidents.

3.1.24 Parking Package which includes a 360 degree camera to provide a comprehensive view of the vehicle’s surroundings and a reversing camera that displays the area behind the vehicle. This will help prevent backing into obstacles when reversing.

3.1.25 Adaptive cruise control to help prevent accidents when staff members are driving long durations or distances.

3.1.26 Illuminated front exits to help prevent accidents when entering or exiting the cabin area.

3.1.27 Rear doors, opening to side wall to ensure that there is enough space to move air monitoring instrumentation into and out of the cargo area of the van.

3.1.28 Acoustic Package to reduce road noise which will help with driver attention when driving long durations or distances.

3.1.29 Thule OutLand Box Awning to provide shade during stationary monitoring to help keep the van inside temperature within the operational specifications for the air monitoring equipment.

4.0 Service and Care

4.1 Van shall have the following service and care package:

4.1.1 Complete – five years/100,000 miles and five services to maintain the van.

ADDITIONAL TERMS AND CONDITIONS

A. Delivery to be made to 12100 Park 35 Circle, Building B, Austin, Texas 78753.

B. Delivery shall be made by August 31, 2025.

C. All vans must be bid new, of current production, and must include the manufacturer’s standard parts and accessories. Warranties for all vans purchased shall be assigned to the TCEQ.

D. Manuals shall accompany each van and shall include complete operating instructions, maintenance, and service instructions.

E. Warranty shall be for a period of five (5) years from date of delivery.

F. All vans ordered with this request will be tested upon receipt. Testing will take not more forty-five (45) calendar days and if goods or materials do not pass testing, vendor to incur shipping/transport costs back to vendor and for replacement.

G. Payment will be made within thirty (30) calendar days after tests have been completed and goods or materials are found to meet specifications or the day which the invoice for goods or material was received, whichever is later. Invoice may not be submitted prior to TCEQ acceptance of the vehicle.

H. Vendor must provide technical support to TCEQ staff on any equipment or feature installed on vehicle.