ESBD_421142_1747432668978_Submission Instructions - 720-2513.docx
DOCX document 77 KB Posted
- Attached to
- ServiceNow Licensing
- Solicitation number
- 720-2513
- Issued by
- Texas
About this file
This document is a Submission Instructions file for a solicitation by the University of Texas System through the Bonfire digital procurement portal, covering a technology procurement opportunity for computer software, specifically business intelligence software for microcomputers. The solicitation requires suppliers to submit multiple documents including a Historically Underutilized Business (HSP) file, sample agreement, additional terms and conditions, questionnaire responses, pricing documentation, and a HECVAT (Higher Education Cloud Vendor Assessment Tool) by May 30, 2025, at 2:30 PM CDT. The submission period opens May 16, 2025, with a question period ending May 21, 2025, at 3:00 PM CDT, and vendors must use the https://utsystem.bonfirehub.com/opportunities/187207 portal for uploading responses.
The procurement involves NIGP commodity codes 208 and 20821 for computer software, with specific requirements for file types including PDF, Word, Excel, and various other formats. Submissions are limited to a maximum file size of 1000 MB, and vendors must complete two specific questionnaires available on the Bonfire portal: Section 5.3 (Minimum Requirements) and Section 6.2 (Additional Questions). Technical submission requirements include using Microsoft Edge, Google Chrome, or Mozilla Firefox browsers with JavaScript and cookies enabled. Vendors experiencing technical difficulties can contact Bonfire support at Support@GoBonfire.com or visit their help forum for assistance.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| HSP |
| File Type: PDF (.pdf) |
| 1 |
| Required |
| Sample Agreement |
| File Type: Word (.doc, .docx) |
| 1 |
| Required |
| Additional Terms andf Conditions |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Additional Documentation |
| File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip) |
| Multiple |
| Optional |
| Appendix One responce |
| File Type: PDF (.pdf) |
| 1 |
| Required |
| Section 6 (Pricing) |
| File Type: PDF (.pdf) |
| 1 |
| Required |
| HECVAT |
| File Type: PDF (.pdf) |
| 1 |
| Required |
| Appendix Two response |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Section 5.3 (Minimum Requirements) (Q-24KZ) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Section 6.2 (Additional Questions related to the ITB) (Q-67JN) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
Commodity Codes
| Commodity Set |
| Commodity Code |
| Title |
| Description |
| NIGP |
| 208 |
| Computer Software For Microcomputers, Systems, Including Cloud-Based (Preprogrammed) |
| NIGP |
| 20821 |
| Business Intelligence Software, Microcomputer |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://utsystem.bonfirehub.com/opportunities/187207.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://utsystem.bonfirehub.com/opportunities/187207
The Question period for this opportunity starts May 16, 2025 5:00 PM CDT. The Question period for this opportunity ends May 21, 2025 3:00 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of May 30, 2025 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
The University of Texas System uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us header1_image1.png
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