ESBD_416967_1746759881328_QR 721-25057 DMS-ASC Linen Scrubs Laundry Rental and Processing Services.pdf

QR No.721-25057 DMS-ASC Linen & Scrubs, laundry, Rental and Processing Services

Issued: May 7, 2025, Page 1 of 14

QR Number: 721-25057 DMS-ASC Linen & Scrubs, Laundry, Rental and Processing Services

UT Purchasing Contact: Rocio Torres Email: rocio.torres@austin.utexas.edu

Submittal Due Date & Time: Thursday, May 29, 2025, by 2:30 PM local time

1. Overview

The University of Texas at Austin (“University”) on behalf of Dell Medical School – Ambulatory Surgical Center (DMS-ASC) requests quotations in response to this Quote Request No. 721-25057 (“QR”) from qualified and experienced service providers (“Respondents”) Linen & Scrubs, Laundry, Rental and Processing Services (“Services”).

2. Notice to Bidder

2.1 Submittal Deadline

University will accept bids until the following “Submittal Deadline.”

Thursday, May 29, 2025, by 2:30 PM local time

NOTE: A public opening of responses will not be conducted for this QR.

2.2 QR Contact Information and Questions

Respondents will submit all questions or concerns regarding this QR via the University Bonfire portal.

University instructs interested parties to restrict all contact and questions regarding this QR to written communications delivered (i) through the University Bonfire portal, or (ii) if questions relate to Historically Underutilized Businesses, to HUB Coordinator (ref. Section 2.6 this QR).

Questions submitted will be answered at the sole discretion of the University in a “Question and Answer” document that will be posted as an amendment to the QR if required. Only answers provided in writing by the University will be considered official. All questions should, to the degree possible, cite the specific QR section and paragraph number(s) to which the question refers.

University will provide responses as soon as practicable. University reserves the right to decline to respond to any question.

mailto:rocio.torres@austin.utexas.edu

Issued: May 7, 2025, Page 2 of 14

Interested parties may direct questions about this QR to the contact listed on first page of this solicitation.

Respondents shall make no contact concerning this QR with other University personnel, except as permitted by the points of contact listed above.

2.3 Schedule of Events

Solicitation Milestone Proposed Date

Quote Request issued Thursday, May 8, 2025

Deadline for Questions from Vendors Monday, May 19, 2025, 2:00 PM local time

Answers to Vendor Questions (estimated) Wednesday, May 21, 2025, by 3:00 PM local time

QR Response Submittal Deadline Thursday, May 29, 2025, by 2:30 PM CST

Final review and contract award June 2025

NOTE: The University reserves the right to revise this schedule. Any such revision will be formalized by the issuance of an addendum to the QR and issued via email for your convenience.

2.4 Addendum

An Addendum shall be posted when an addition or correction is required after the QR is issued.

Respondents are responsible for periodically checking the University Bonfire portal for Addenda or additional information.

2.5 Method of Award

The contract award shall be based on best value, Texas Education Code Section 51.9335, and the University reserves the right to make a single, multiple or no award. The resulting award shall be governed by The University of Texas at Austin Terms and Conditions.

In determining what is the best value, the University shall consider the following in accordance with Texas Education Code Section 51.9335: (1) the cost of goods and services; (2) the reputation of the vendor and of the vendor's goods or services; (3) the quality of the vendor's goods or services; (4) the extent to which the goods or services meet the institution's needs; (5) the vendor's past relationship with the institution; (6) the impact on the ability of the institution to comply with laws and rules relating to historically underutilized businesses and to the procurement of goods and services from persons with https://utexas.app.box.com/v/order-terms-1

Issued: May 7, 2025, Page 3 of 14 disabilities; (7) the total long-term cost to the institution of acquiring the vendor's goods or services; and

(8) any other relevant factor that a private business entity would consider in selecting a vendor.

Respondents are encouraged to submit a response offering the maximum benefit to University in terms of (1) total overall cost, (2) service, and (3) project management expertise.

The evaluation of response and the selection of Contractor will be based on the information provided in the response. University may consider additional information if University determines the information is relevant. By submitting a response to this solicitation, the Respondent agrees to the selection and award process, and accepts the University’s judgment and decision of award. The University reserves the right to accept or reject any or all responses, waive informalities and technicalities, and accept the offer considered the most advantageous to the University. The University reserves the right to make the decision as to the system; the product or service that best meets the minimum specifications and best suits the needs of the University.

2.6 Historically Underutilized Businesses

2.6.1 HISTORICALLY UNDERUTILIZED BUSINESSES SUBMITTAL REQUIREMENTS: It is the policy of The University of Texas at Austin to promote and encourage contracting and subcontracting opportunities for Historically Underutilized Businesses (HUBs) in all contracts. The policy applies to all contracts with an expected value of $100,000 or more. If Owner determines that subcontracting opportunities are probable, then a HUB Subcontracting Plan (E-HSP) is a required element of the Qualifications. Failure to submit a required E-HSP will result in rejection of the Qualifications.

2.6.2 STATEMENT OF PROBABILITY: Owner has determined that subcontracting opportunities are probable in connection with this procurement solicitation. Therefore, an E-HSP is required as a part of the Respondent's Qualifications. Respondents shall develop and administer an E-HSP as a part of the Respondent's Qualifications in accordance with the Policy on Utilization of HUBs (Appendix One).

A list of small, minority and women business trade organizations and development centers can be obtained at:

http://www.comptroller.texas.gov/purchasing/vendor/hub/resources.php

2.6.3 Respondents must electronically complete and submit the E-HSP via the UT Austin HUB Compliance

Reporting System (B2Gnow) in accordance with the Terms and Conditions of this solicitation. Refer to Appendix Three for instructions on how to access E-HSP. Respondents that fail to submit the signed E-HSP will be considered non-responsive to this RFQ as required by §2161.252, Government Code.

Questions regarding the E-HSP may be directed at:

Contact: HUB Office Email: uthub-E-HSP@austin.utexas.edu http://www.comptroller.texas.gov/purchasing/vendor/hub/resources.php mailto:uthub-E-HSP@austin.utexas.edu

Issued: May 7, 2025, Page 4 of 14

2.6.4 HUB Subcontracting Goal: The goal for this solicitation is 26%. Respondent will be expected to make a good faith effort to meet this goal.

2.6.5 All modifications to the E-HSP must be made via the UT Austin HUB Compliance Reporting System

(B2Gnow). Contractors may proceed with any changes in scope or subcontractors only when the change request has been approved via B2Gnow.

2.6.6 At the same time the respondent submits its response no later than the Submittal Deadline (ref.

Project Detail Page). University will review Respondent’s E-HSP prior to opening the response to confirm Respondent submitted E-HSP. Respondent’s failure to submit the E-HSP will result in University’s rejection of the response as non-responsive due to material failure to comply with advertised specifications.

2.6.7 University may offer Respondent an opportunity to seek informal review of its draft E-HSP by

University’s HUB Office before the Submittal Deadline. The informal review ca be submitted via the UT Austin HUB Compliance Reporting System (B2Gnow) by selecting the cursory review option. A cursory review is designed to help address questions Respondent may have about how to complete its E-HSP properly. Concurrence or comment on Respondent’s draft E-HSP by University will not constitute formal approval of the E-HSP and will not eliminate the need for Respondent to submit its final E-HSP to University as instructed by Section 2.6.3.

3. Submittal Requirements

The following is required to be submitted with the response. Failure to provide the requested information may result in disqualification of the response.

3.1 Electronic Submission

The response submittal process is solely by electronic submission.

Responses must be received by the university on or before the Submittal Deadline (ref. Section 2.1) via the University Bonfire portal.

Additional Information:

The electronic copy of the Response shall be organized in a manner consistent with the solicitation requirements.

Responses must be formatted in typed, letter-size (8-1/2” x 11”), and must be submitted in PDF or the required Microsoft Office format. Any supplemental or marketing type material shall be referenced in the response and included as labeled attachments. The maximum upload file size is 1000 MB.

Issued: May 7, 2025, Page 5 of 14

Do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

University will not accept Responses submitted by mail, telephone, or FAX transmission.

University shall not be responsible for failure of electronic equipment or operator error. Late or otherwise non-responsive responses will not be considered under any circumstances.

Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission.

Respondent can also visit their help forum at https://bonfirehub.zendesk.com/hc.

3.1 Submittal Checklist

The respondent is instructed to complete, sign, and return the following documents as a part of its response. If Respondent fails to return each of the following items with its response, then University may reject the response:

3.2.1. Technical Response

3.2.2. Attachment One: Execution of Offer (ref. Section 6.7)

3.2.3. Completed eHSP (ref. Section 2.6 – Appendix Three )

3.2.4. Completed Response on Bonfire Bid Table: Itemized Current Requirements (BT-39HK - Attachment

Two)

3.2 Response Validity Period

Each response must state that it will remain valid for the University’s acceptance for a minimum of one hundred and twenty (120) days after the Submittal Deadline, to allow time for evaluation, selection, and any unforeseen delays.

4. General Information

4.1 Minimum requirements and specifications for Services, as well as certain requests for information to be provided by Respondent as part of the response, are set forth below. The successful Respondent is referred to as the “Contractor.”

4.2 Respondent agrees to comply with all conditions shown on this form and University Terms and Conditions.

4.3 University will award the QR based on best value criteria. University reserves the right, at its sole discretion, to determine whether the response meets specifications.

4.4 Contract Term

mailto:support@gobonfire.com https://bonfirehub.zendesk.com/hc

Issued: May 7, 2025, Page 6 of 14

University intends to enter into a UT Austin Service Agreement “(Contract)” with Contractor to perform the Services for the duration of the services.

4.5 University may terminate this Contract, without cause, upon 30 days written notice to Contractor.

University does not guarantee that Contractor will receive any specific amount of work under the Service Agreement.

4.6 The university reserves the right to reject any response if the Respondent fails to satisfactorily convince the University that the Respondent is properly qualified by experience and/or facilities to conduct the obligation of the agreement and to satisfactorily complete all the agreement requirements.

4.7 Group Purchasing Authority

Texas law authorizes institutions of higher education (defined by §61.003, Education Code) to use the group purchasing procurement method (ref. §§51.9335, 73.115, and 74.008, Education Code). Additional Texas institutions of higher education may therefore elect to enter into a contract with the successful Respondent under this QR. In particular, Respondent should note that University is part of The University of Texas System (UT System), which is comprised of fourteen institutions described at https://www.utsystem.edu/institutions. UT System institutions routinely evaluate whether a contract resulting from a procurement conducted by one of the institutions might be suitable for use by another, and if so, this QR could give rise to additional purchase volumes. As a result, in submitting its response, Respondent should consider proposing a pricing model and other commercial terms that take into account the higher volumes and other expanded opportunities that could result from the eventual inclusion of other institutions in the purchase contemplated by this QR. Any purchases made by other institutions based on this QR will be the sole responsibility of those institutions.

5. Project Overview and Scope of Deliverables

5.1 Background and Special Circumstances

Established in 2013, Dell Medical School at The University of Texas at Austin is a forward-thinking institution focused on incorporating leading edge medical practices, research, and high-end specialty care. Since its establishment, Dell Medical School and UT Health-Austin have achieved milestone after milestone in its growth journey, with the long-term vision of becoming the anchor of the University of Texas Medical Center. Health Starts Here, the strategic plan for the University of Texas Medical Center, lays out the future vision for the organization: become a world-class academic medical center, offering multidisciplinary patient care, engaging in pioneering research, pursuing medical education innovation, and catalyzing life sciences entrepreneurship.

UT Health Austin’s Ambulatory Surgery Center (ASC) gives patients (10 years and older) and their physicians a convenient and safe alternative for outpatient and selected short-stay surgical procedures.

Fully equipped with the latest technology and IT integration, the ASC is staffed to provide same-day surgical care. Inside the ASC, you will find four operating suites with state-of-the-art preoperative and https://www.utsystem.edu/institutions

Issued: May 7, 2025, Page 7 of 14 post-anesthesia areas as well as 13 private, 110-square-foot recovery rooms that enable patients to recuperate post-surgery in the comfort of their own space. Advanced imaging and diagnostic technologies are also available in the adjacent Health Discovery Building if needed.

In 2021, the Ambulatory Surgery Center was recognized by the CHIME “Digital Health Most Wired” program as a level 9 organization for not only having implemented advanced technologies but also leveraging these technologies in innovative ways that have realized meaningful outcomes, including improved quality of care, improved patient experience, reduced costs, and broader patient access to healthcare services.

In 2025, the Ambulatory Surgery Center was ranked among American's Best Ambulatory Surgery Centers by Newsweek. In 2023, the Ambulatory Surgery Center achieved re-accreditation through the Accreditation Association for Ambulatory Health Care (AAAHC) after demonstrating a commitment to providing safe, high-quality services to patients.

5.2 Contract Term

It is anticipated that the contract term for award resulting from this solicitation, with an initial term of Three (3) years with two (2) additional one (1) year renewals.

5.3 Project Overview

DMS -ASC intends to establish a collaborative and cooperative partnership with a vendor for Linen and Laundry rental and processing services. DMS-ASC expects to significantly enhance the quality and delivery of Linen and Laundry rental and processing service to its end users, while reducing the end-delivered cost of the services received, the intention is to be prepared for planned capital and service lines growth.

Features of a linen and laundry services provider are expected to include (not limited to):

• Cost reduction opportunities

• Excellent fill rate

• On time delivery

• Rebate program

• Infection control and Specialty Care Compliance

• Bulk Linen, Rolled Scrub and Exchange Cart Program

• Vendor provided bulk and exchange carts

5.4 Scope of Work

The contractor will provide the following products and services to university locations:

Issued: May 7, 2025, Page 8 of 14

1. Provide a work plan or description of how the work will be performed (quality, quantity, delivery, etc.) and the specific management expertise to be dedicated to ensuring satisfactory contract performance. Include the time requirements to ramp up and achieve full performance.

2. Provide specific details for the following:

a) The facility must be accredited by the Healthcare Laundry Accreditation Council (HLAC) or a similar recognized body.

b) The facility must comply with all relevant local, state, and federal regulations, including those from the CDC and OSHA.

c) An adequate supply of clean linen and scrubs (see Attachment Two outlining the itemized requirements) shall be provided for at least thirteen (13) preoperative rooms, four operating rooms and 8 PACU bays for the ASC’s licensed capacity.

d) All laundry must be packaged prior to transport to prevent inadvertent contamination from dust and dirt during loading and delivery.

e) Method of rejection and ragout process and the established policy to replenish linen counts.

f) Vendor provides on-site laundry support to organize and store linens according to company policy.

g) The facility must conduct routine audits at least quarterly to ensure compliance with all operational and hygiene standards.

h) Audits should cover all aspects of the laundry process, including sorting, washing, drying, finishing and storage.

i) Ability to perform ad hoc pickup and delivery.

j) Description of proposed garment tracking system/or linen management software.

k) The facility should provide regular reports on linen counts, including any discrepancies and actions taken to resolve them.

l) Include measures for loss prevention and protocols for handling lost or damaged items.

m) The facility must have documented quality control procedures to ensure the cleanliness and integrity of all textiles.

n) Regular inspections should be conducted to check for wear and tears, stains, and the overall quality of the linens.

o) Procedures to bring Center up to minimum par levels.

p) Procedures to increase or decrease linen and scrub counts based on census. A complete description of how the interaction between the Respondent’s company and the DMS-ASC will take place to ensure that the services are performed and to client satisfaction, including resolving problems that may be encountered during the project.

q) Handling of COG (Customer-Owned Goods), which may include PACU curtains.

r) Time of work – detail time frame and phase of the work.

s) Provide the Proposer’s company policies regarding safety regulations, policy, and procedures.

t) Provide the Proposer’s company employee training and competency verification.

Issued: May 7, 2025, Page 9 of 14

u) Describe the company’s compliance standards with TJC or AAAHC and infection control requirements.

v) Describe the frequency of microbiological testing and standards of the testing.

w) Describe the quality standards for the company’s goods.

5.5 Respondents must submit the following information as part of their response:

1. The Respondent is encouraged to suggest options not requested in this QR but which the

Respondent feels would add value to ASC-DMS. This QR should support DMS- ASC’s purpose of providing cost effective Laundry Service.

2. All Respondents must include past and present performance information with a minimum of three (3) healthcare references of comparable size and complexity. Each reference will include:

a) Company name, address,

b) Current contact person,

c) email and telephone number for each reference,

d) dates of work performed,

e) provide a summary of the scope of services provided for the referenced facilities.

5.6 Delivery Schedule:

A delivery schedule in the form set forth below will be agreed upon in writing for DMS-ASC

5.7 Respondent/Contractor Requirements

1. Furnish written proof of insurance upon award. The contractor must furnish written proof of commercial general liability and workman’s compensation insurance within five (5) days of execution of the Service Agreement.

2. Obtain, file, and keep in effect all necessary permits, licenses and notices required for performance.

A copy of any permits and licenses must be provided to designated personnel in ASC-DMS.

5.8 Insurance Requirements

Facility Requirements

Dell Medical School – Ambulatory Surgical Center 1601 Trinity Street, Bldg. A Suite 1.106 Austin, TX 79901

Delivery: Thursday’s from: 8:00 AM to

11:00 AM

Issued: May 7, 2025, Page 10 of 14

If Contractor’s employees, agents, suppliers, or subcontractors will be present on University’s property, Contractor will maintain and cause its agents, suppliers, and subcontractors (if any) to maintain the following insurance coverage for at least the specified limits:

• Workers’ Compensation: Statutory Limits

• Employers’ Liability: $1,000,000 per accident and employee

• Commercial General Liability (including contractual liability): $1,000,000 per occurrence.

• Personal& Advertising Injury: $1,000,000 per occurrence

• Product/Completed Ops: $1,000,000 aggregate.

• Business Auto Liability: $1,000,000 combined single limit

• General Aggregate: $2,000,000 per policy limit

All policies (except Workers’ Compensation) will name the University, the Board, and their officers and employees as Additional Insured. A Waiver of Subrogation in favor of University and the Board and thirty

(30) day notice of cancellation is required on all policies. Certificates of insurance verifying the foregoing requirements will be provided to university prior to commencement of any services under this Purchase Order. Contractor will endorse all policies to require insurance carriers to notify University of cancellation, termination, material change, or non-renewal of any policy.

5.9 Criminal Background Checks

Everyone assigned to perform Services under the Agreement will be an employee of the Contractor or an employee of a permitted subcontractor engaged by the Contractor. Contractor will be responsible for the performance of all individuals performing the Services. Prior to commencing performance of Services, Contractor will conduct an appropriate criminal background screening on all such individuals and will not knowingly assign any individual to provide Services who have history of criminal conduct unacceptable for a university campus including violent or sexual offenses.

https://policies.utexas.edu/policies/criminal-background-checks

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https://policies.utexas.edu/policies/criminal-background-checks

Issued: May 7, 2025, Page 11 of 14

6. Price Response

Respondents must complete this section in its entirety and may supplement this section with additional pages as to provide University with a more detailed breakdown, backup and/or options of related cost associated with the scope of work in Section (5) five of this solicitation. The Total Price for the system provided must include all additional costs.

Include Overall cost for the services provided to include processing, replacement, and operational cost.

6.1 Total Cost

The response shall be prepared with line-item pricing to reflect rental and C.O.G. pricing, so that the DMS- ASC may understand the contribution of each item to the total cost.

Provide a Total weekly/monthly charge for the proposed garments, any additional costs should be included in your response.

Note: Provide detailed pricing on Itemized Current Requirements as well under Bonfire Bid Table (BT-39HK)

6.1.1 Total weekly/monthly Price: $______________

6.1.2 Additional costs $______________

6.1.3 Delivery $______________

Note: The University reserves the right to require a Respondent to explain the basis of the pricing and how the Respondent determined the pricing.

6.2 Discount

Describe all discounts that may be available to university, including educational, federal, state, and local discounts.

6.3 Delivery Schedule

Indicate the number of calendar days needed to commence the Services from the execution of the Contract:

_______________ Calendar Days

6.4 F.O.B. Designation

Check the applicable F.O.B. Designation below.

( ) F.O.B. Destination (Preferred)

( ) F.O.B. Shipping Point

Issued: May 7, 2025, Page 12 of 14

6.5 University Payment Terms

University’s standard payment terms are “Net 30 days.” as mandated by the Texas Prompt Payment Act (ref.

Chapter 2251, Government Code).

University will be entitled to withhold __________ percent (______%) of the total payment due under the Agreement until after University’s acceptance of the final work product.

Indicate below the prompt payment discount that Respondent offers:

Prompt Payment Discount: ____%_days/net 30 days.

Section 51.012, Education Code, authorizes University to make payments through electronic funds transfer methods. Respondent agrees to accept payments from University through those methods, including the automated clearing house system (ACH). Respondent agrees to provide Respondent’s banking information to University in writing on Respondent letterhead signed by an authorized representative of Respondent.

Prior to the first payment, the University will confirm Respondent’s banking information. Changes to Respondent’s bank information must be communicated to University in writing at least thirty (30) days before the effective date of the change and must include an IRS Form W-9 signed by an authorized representative of Respondent.

University, an agency of the State of Texas, is exempt from Texas Sales & Use Tax on goods and services in accordance with §151.309, Tax Code, and Title 34 TAC §3.322. Pursuant to 34 TAC §3.322(c)(4), University is not required to provide a tax exemption certificate to establish its tax-exempt status.

6.6 Group Purchasing Organization (GPO) Contract (if applicable)

The University of Texas System subscribes to a GPO Accreditation Program as noted on the referenced website.

Any response being made under an available GPO contract that is recognized by the UT System, shall be noted below for consideration by the University.

The University is a member of Vizient - Group Purchasing Organization (GPO) and is eligible to receive discounts made available to those members. Indicate if the price being proposed is discounted according to a contract with Vizient or if another GPO discount schedule is used.

Cooperative Contract Name:

Cooperative Contract No.:

Cooperative Contract Term:

Cooperative Contract Website link:

https://www.utsystem.edu/offices/business-affairs/group-purchasing-organization-gpo-accreditation-program

Issued: May 7, 2025, Page 13 of 14

6.7 Execution of Offer

The information in this QR is to be utilized solely for preparing the response to this QR and does not constitute a commitment by the University to procure any product or service in any volume.

Name:

Title:

Email:

Date:

Signature:

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Issued: May 7, 2025, Page 14 of 14

7. Instructions to Respondents RESPONDENT(S) ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN THIS SOLICITATION CAREFULLY

AND TO SUBMIT A COMPLETE RESPONSE TO ALL REQUIREMENTS AND QUESTIONS AS DIRECTED.

7.1 General Instructions

7.1.1 Respondents should carefully read the information contained herein and submit a complete response to all requirements and questions as directed.

7.1.2 Responses and any other information submitted by Respondents in response to this Quote Request

(QR) shall become the property of University.

7.1.3 University will not provide compensation to Respondents for any expenses incurred by the

Respondent(s) for response preparation or for any demonstrations that may be made, unless otherwise expressly stated. Respondents submit responses at their own risk and expense.

7.1.4 Responses, which are qualified with conditional clauses, or alterations, or items not called for in the

QR documents, or irregularities of any kind are subject to disqualification by University, at its option.

7.1.5 Each response should be prepared simply and economically, providing a straightforward, concise description of your firm's ability to meet the requirements of this QR. Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of University needs.

7.1.6 University makes no guarantee that an award will be made as a result of this QR and reserves the right to accept or reject any or all responses, waive any formalities or minor technical inconsistencies, or delete any item/requirements from this QR or resulting Agreement when deemed to be in University’s best interest. Representations made within the response will be binding on responding firms. University will not be bound to act by any previous communication or response submitted by the firms other than this QR.

7.1.7 Firms wishing to submit a “No-Response” are requested to return the first page of the Execution of

Offer (ref. Attachment One). The returned form should indicate your company's name and include the words “No-Response” in the Comment section of the table provided.

7.1.8 Failure to comply with the requirements contained in this Quote Request may result in the rejection of your response.

7.2 Document Format and Content

7.2.1 Response must be signed by Respondent’s company official(s) authorized to commit such responses.

Failure to sign and return these forms may subject your response to disqualification.

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7.2.2 Responses to this QR must include a response to the requirements set forth in the Scope of Services, above.

7.2.3 Responses shall be submitted to the University Bonfire portal noted on page 1. Electronic response files should clearly indicate the company name on the file. Any questions regarding the submittal process shall be submitted to the Procurement Contracting Officer of record as noted on page 1 in advance before the Submittal Deadline.

7.2.4 The Quote Request response must be received electronically at the location noted above prior to the due date listed on the first page of this solicitation (as amended). The responses will be time, dated, and secured for the response opening. Responses are held until the response submission date. Any Responses received after the specified time and date noted above will not be considered under any circumstance. University shall not be responsible for failure of electronic equipment or operator error. Late or otherwise non-responsive responses will not be considered.

7.2.5 Responses must be submitted and received in the University Bonfire portal on or before the time and date specified in the Solicitation Schedule.

7.2.6 Telephone, Facsimile (“FAX”) or electronic (email) responses are not acceptable when in response to this Quote Request.

7.2.7 Certification Required by Texas Governor Executive Order GA-48

Pursuant to Executive Order GA-48 of the Governor of Texas effective November 19, 2024, Contractor certifies that it and, if applicable, any of its holding companies or subsidiaries, is not:

1. Listed in Section 889 of the 2019 National Defense Authorization Act (NDAA); or

2. Listed in Section 1260H of the 2021 NDAA; or

3. Owned by the government of a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4; or

4. Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4.

https://gov.texas.gov/uploads/files/press/EO-GA-48_Hardening_State_Government_FINAL_11-19-2024.pdf

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8. References and Attachments

1. Attachment One: Execution of Offer

2. Attachment Two : Itemized Requirements

3. Appendix One: ASC Dress Code for Clinical Areas

4. Appendix Two: Laundry and Linen Handling Procedure

5. Appendix Three: Instructions on how to access E-HSP