ESBD_411027_1744993260371_1112296_NoticeToBidders.pdf

1112296

Gene Howe WMA & Matador WMA

Equipment Fueling Stations

Solicitation Objective

The Texas Parks & Wildlife Department (“Owner”) issues this Invitation for Bids (IFB) to solicit bids from qualified firms to furnish all labor, equipment, tools, materials, and incidentals necessary to install new fuel stations on reinforced concrete foundation with a pre-engineered metal building structure at Gene Howe Wildlife Management Area, Hemphill County, Texas and Matador Wildlife Management Area, Cottle County, Texas.

Owner reserves the right to award this solicitation based on best value according to TGC 2155.074(b), as determined by Owner, with consideration given to bids that best meet the desired scope of work and specifications set forth in this IFB. All work performed must be in compliance with existing federal, state and local codes, statues and requirements.

Project Location

Gene Howe Wildlife Management Area is located at FM 2266, Canadian, Hemphill County, Texas 79014.

Matador Wildlife Management Area is located at 3036 FM 3256, Paducah, Cottle County, Texas 79248.

Project Scope

Furnish all labor, equipment, tools, material and incidentals necessary in order to furnish all labor, equipment, tools, materials, and incidentals necessary to install new fuel stations on reinforced concrete foundation with a pre-engineered metal building structure at Gene Howe Wildlife Management Area, Hemphill County, Texas and Matador Wildlife Management Area, Cottle County, Texas per the specifications provided herein.

All work shall be completed within 270 calendar days commencing on the date specified in the Notice to Proceed.

Pre-Bid Conference

The Texas Parks and Wildlife Department will host a pre-bid conference at 2:00 PM CST, APRIL 23, 2025.

Although the pre-bid conference is not mandatory, bidders are strongly encouraged to attend as important information regarding bid submittal requirements and an overview of the Project will be discussed. Failure to give proper consideration to conditions when preparing the bid will not constitute grounds for additional compensation.

Conference will be conducted using Microsoft® Teams. Registration is required to attend the pre-bid conference using the following link. You will receive a confirmation email with a link to join the event, the day prior to the pre-bid conference.

Pre-Bid Conference Registration Link

Site Visit

A visit to the project site is not mandatory, however, TPWD strongly encourages potential bidders to view the project site and offers no guarantee that the project site will be accessible to potential bidders at any time other than the time specified in this solicitation.

Site visits are accommodated during the operational hours of each Wildlife Management Area, Monday through Friday, during the regular business hours of 8:00 AM CST – 5:00 PM CST. Contractors may contact Chip Ruthven for appointments, at (806) 492-3405.

Gene Howe Wildlife Management Area is located at FM 2266, Canadian, Hemphill County, Texas 79014.

Matador Wildlife Management Area is located at 3036 FM 3256, Paducah, Cottle County, Texas 79248.

Attempts to ask questions by phone or in person will not be allowed or recognized as valid. Failure to observe this restriction may disqualify bidder.

Failure to give proper consideration to site conditions when preparing the bid will not constitute grounds for additional compensation.

Public Opening of Bids

Bids will be opened virtually at 3:00 PM CST, MAY 13, 2025 using Microsoft® Teams. Bidders as well as the public may join the meeting to observe the bid opening. Registration is required to attend. After completing the registration form, an invitation to join the bid opening will be sent the day before the bid opening shall take place. Please use the following link to register:

Bid Opening Attendee Registration Link

Questions should be directed to the designated Contract Manager for this solicitation.

Deadline for Receipt of Bids

Owner is requesting bids to perform all work required. Refer to Section 1.06 for submission instructions.

The deadline for receipt of bids for the project is as follows:

2:00 PM CST, MAY 13, 2025

Electronic Submission of Bids

Bids will only be accepted from Bidders when submitted to the Owner using this the eBuilder® Bid Portal (bid portal) and no later than the date and time specified in the Invitation for Bids. Owner will not accept Bids that are delivered by any other means.

The Owner will not acknowledge or receive Bids that are delivered by mail, telephone, facsimile (fax), or To ensure that all documents are submitted before the deadline, Bidders are encouraged to log into the bid portal and submit a draft bid at least 24 hrs. prior to bid opening. Bids can be withdrawn and https://forms.office.com/Pages/ResponsePage.aspx?id=p_1keK1i7EeB7DIyZuOjX0Uswv2ZZUVAogumPxseJDJUOUlSWUc5RzBPU0Y4NjgwVUJCNlJVWkdZUy4u https://forms.office.com/Pages/ResponsePage.aspx?id=p_1keK1i7EeB7DIyZuOjX0Uswv2ZZUVAogumPxseJDJURFI3Rzg3VEZKWVQwRVZTMzQyTTdEUUFFVi4u resubmitted until the bid opening time shown above. Owner is not responsible for failure of electronic equipment or operator error.

Any questions regarding the use of the bid portal for bidding can be directed to the designated Contract Manager for this solicitation.

Required Submittals

Bidders shall upload the required submittals by the Bid due date and time stated herein. Bidders must submit all documents required by this solicitation. Failure to submit all required documents with acceptable bids and information meeting the applicable requirements of those documents may cause Bidder to be deemed “non-responsive” and disqualified.

Contractor's Statement of Qualifications: Upload the Form completed in its entirety as one .pdf file.

Bid Security: Upload the bid security documentation provided by Bidder in accordance with Section 2.12.

HUB Subcontracting Plan (HSP): Upload the required HSP documentation as one .pdf file in accordance with Section 2.13. See Required Submittal Forms section for HUB Subcontracting Plan forms and instructions and Exhibit A – Historically Underutilized Business (HUB) Subcontracting Opportunities (Form PWD 0991) & lists of HUB certified vendors by State Class & Item Code.

TPWD Form: Build America, Buy America Certification: TPWD Form BABA_OF_114, Build

America, Buy America Certification Form to be signed and submitted by the Bidder in accordance with Section 2.20.

Federal Form: USDOI Certifications: USDOI Form DI-2010, Certifications Regarding

Debarment, Suspension and Other Responsibility Matters, Drug-Free Workplace Requirements and Lobbying to be signed and submitted by the Bidder in accordance with Section 2.21.