ESBD_409660_1744313460140_RFP No. TRS000576_Mailing & Printing Svcs_ Solicitation Exhibit 1_Final.pdf

Page 1 of 3 Solicitation Name: Mailing and Printing Services RFP No.TRS000576

Note: TRS will not pay for any work order under contract No. XXXXX unless it is performed in accordance with a notice of proceed. No minimum amount guaranteed.

Solicitation Exhibit 1: Example Request for Work

PRINTING & MAILING SERVICES WORK ORDER

TRS Contacts: Lisa Brown (512) xxx-xxxx Ruth Gutierrez-Cruz (512) xxx-xxxx Michael Cain (512) xxx-xxxx

Modifications to Work Orders must be approved by Lisa Brown (Contract Manager) TRS Contract Number: XXXXX TRS Work Order Number: xxxyyy

Date of request Work plan due date Required delivery date Required postmark date

Job title:

Description of the job:

� Recurring Project: ______Yes ________No How often: ___ daily ____weekly ____ monthly ____ quarterly

PRINTING SERVICES

All print jobs are required to be on recycled stock as noted in RFP

Prepress Proofs are required

Press Services: Digital Printing Quantity: ______________

Rip Charge: ______________ Packaging: ____________________

Jobs:

� Banners � Booklets � Brochures � Envelopes � Inserts � Mailings � Membership letters/cards � Other jobs: ______________

Color Options:

� Black & White � Color � 3-color process � 4-color process

Paper Size:

� Letter 8.5 x 11 � Legal 8 ½ x 14 � 11 x 17 � 5 ½ x 8 ½ � 3.32 x 2.08 � 12 x 18 � 13 x 19 � Other sizes: ____________

Sided:

� 1-Sided � 2-Sided

Stock:

� 20# � 60# � 67# � 80# � 90# � 100# � Cover � Text

Special Instructions:

Envelope Specifications:

Quantity: ______________

Envelope Size:

� #10 - 24 Window K/0 (4 1/8 x 9 1/2) � #9 - 24 Regular K/0 (3 7/8 x 8 7/8) � 6 x 9 ½ - 28# � 4 1/8 x 9 – 28#

� Face Printing � Black � 4-Color

� Back Flap Printing � Black � 4 Color

� Security Tint:

Pattern: Basket Weave/Blue

Page 2 of 3 Solicitation Name: Mailing and Printing Services

Note: TRS will not pay for any work order under contract No. XXXXX unless it is performed in accordance with a

� #28 Booklet (9 x 11 ¾)

Press Services: Customized Tabs

Prepress Proofs are required

Individual: _____________(Each)_ Quantity: ______________(Set)

Cut Type:

� 5th cut tabs (5 per set) � 8th cut tabs (8 per set) � 10th cut tabs (10 per set) � 15th cut tabs (15 per set) � 18th cut tabs (18 per set)

Tabs:

� Letter tab � Number tab � Roman numeral � Months � Text � Other: ________

Coating:

� Clear mylar � Various mylar color

Print Layout:

� Left to Right � Right to Left � Top to Bottom � Bottom to Top

Additional Services:

� 2-sided tab � 3-Hole punching tabs � Reinforcing binding edge

BINDERY SERVICES

� Folding � Half � Tri-Fold � Z-Fold � Letter � Special

(see attached sample)

� Stapling � Corner stapling � Saddle stitching

� Perforation � 3-hole punch � Plastic spiral binding � Plastic comb (GBC) binding

� Collating � Trimming/cutting � Scoring � Tape binding � Perfect binding � Laminate _______ size

MANUAL HANDWORK /AUTOMATED SERVICES

� Manual services � Automated services

� Binding � Collating � Inserting � Laminating

� Pressure sensitive labeling � Sealing � Tabbing � Trimming

Page 3 of 3 Solicitation Name: Mailing and Printing Services

Note: TRS will not pay for any work order under contract No. XXXXX unless it is performed in accordance with a

MAILING SERVICES

Number of pages: Return to TRS:

� Mail before � Mail on � Mail after Date:

� Standard Mail Class � Standard Mail Class 3/5 Presort � First Class Carrier Route � First Class Presort � Addressing services: one-time setup equipment for ink jet spray

� Inkjet spray material � Setup equipment for label material � Label material

� Tabbing services: per mailing piece � Color: _______ White ________Clear � Tabs: 1_____ 2______ 3______ 4______

� Inserting services: equipment setup � Description of insert: _________________________________ � Number of inserts: __________________________________

� Insert material into envelope � Fold single sheet up to 8 ½ x 3 2/3 � Up to 60# paper � Standard card stock 110# � Additional inserts: ____________________________

� Folding services: Setup for flat fee � Folding 8 ½” x 11” sheets � Folding 8 ½” x 14” sheets � Folding 11” x 17” sheets

� Cutting services for flat sheets � First cut � Additional cuts