ESBD_404459_1742850867822_ITB-721-25059 - Submission Instructions.pdf
PDF 151 KB Posted
- Attached to
- Tractor Trailer Rental Services
- Solicitation number
- ITB-721-25059
- Issued by
- Texas
About this file
This document is a Submission Instructions file for a solicitation by the University of Texas at Austin, issued through the Bonfire procurement portal. The opportunity is for Trucking and Hauling Services, with a bid submission deadline of April 8, 2025, at 2:30 PM CDT. Bidders must submit various required documents, including a Trucking and Hauling Services Questionnaire, Signed and Completed Pricing and Delivery Schedule, Vehicle Rental Price BidTable, and Maintenance Cost BidTable. The solicitation covers three primary NIGP commodity codes: Hauling Services, Transportation of Goods, Shipping and Handling, and Freight Services, and Trailer Rental or Lease.
Potential bidders must complete multiple submission requirements, including an E-HUB Subcontracting Plan, primary contact information, and acknowledgment of terms and conditions. The submission process requires using specific response templates available on the Bonfire portal, with a maximum file upload size of 1000 MB. The question period for the opportunity runs from March 24, 2025, 6:00 PM CDT to March 28, 2025, 3:00 PM CDT. Bidders must use compatible web browsers (Microsoft Edge, Google Chrome, or Mozilla Firefox) and ensure JavaScript and browser cookies are enabled. Technical support is available through Bonfire's support email and help forum.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Trucking and Hauling Services Questionnaire (Q-
14KT)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Signed and Completed Pricing and Delivery Schedule (Section 6)
File Type: PDF (.pdf) Multiple Required
6.1.1 Vehicle
Rental Price (BT-
58RT)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response
Template can be downloaded from the project listing on the Bonfire portal.
6.1.2 Maintenance Cost (BT-45UW)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
E-HUB
Subcontracting Plan Submission Confirmation
File Type: PDF (.pdf) Multiple Required
Additional Supporting Documents (optional)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
Does Bidder accept all terms and conditions in the solicitation
Data Type:
Yes/No N/A Required and APPENDIX ONE without exceptions?
If the Bidder requests any exceptions to the terms or conditions outlined in
APPENDIX ONE,
the Bidder must upload a list of these exceptions for review. Please specify the sections and the specific exceptions taken.
File Type: PDF (.pdf) Multiple Optional
Who is the Bidder’s primary contact for addressing questions or communications resulting from this solicitation?
Please provide the Name, Title, Email Address, and Phone Number.
Data Type: Text N/A Required
Bidder's acknowledgemen t to comply with Executive Order
GA-48
concerning foreign adversaries (refer
Data Type:
Yes/No N/A Required to Section 4.9)
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 96239 Hauling Services
NIGP 96286
Transportation of Goods, Shipping and Handling, and Other Freight Services
NIGP 97584 Trailer Rental or Lease
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
Requested Questionnaires:
https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-
The Questionnaire Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/175997.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/175997.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/175997
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Apr 08, 2025 1:30 PM CDT.
The Question period for this opportunity starts Mar 24, 2025 6:00 PM CDT. The Question period for this opportunity ends Mar 28, 2025 3:00 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Apr 08, 2025 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
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