ESBD_402909_1741979334455_RFQ 809-25-0013 Architectural Services for the SHB Renovation.pdf

State Preservation Board

REQUEST FOR QUALIFICATIONS

RFQ No. 809-25-0013

Professional Architectural/Engineering (A/E) Services for the Sam Houston Building Renovation

Solicitation Release Date: Friday, March 14, 2025 Optional Pre-proposal Conference: Tuesday, March 25, 2025 Qualifications Proposal Due Date: Wednesday, April 23, 2025, no later than 2:00 P.M. CT

Point of Contact Deborah Hujar, Director of Administration

P.O. Box 13286 Austin, Texas 78711 spb.bids@tspb.texas.gov

ATTENTION: It is the responsibility of interested parties to periodically check the Electronic State Business Daily (ESBD) website https://www.txsmartbuy.gov/ for updates to this solicitation prior to submitting a response. Search Agency Code 809 (State Preservation Board). The Respondent’s failure to periodically check the ESBD will in no way release the selected contractor from addenda or additional information resulting in additional cost to meet the requirements of the solicitation.

mailto:Spb.bids@tspb.texas.gov https://www.txsmartbuy.gov/

RFQ 809-25-0013

Table of Contents

SECTION I – GENERAL INFORMATION

1.1 INTRODUCTION

1.2 GENERAL SCOPE OF WORK

1.3 OPTIONAL PRE-PROPOSAL CONFERENCE

SECTION II – CONTRACTOR REQUIREMENTS AND PROPOSAL INFORMATION

2.1 CONTRACTOR REQUIREMENTS

2.2 QUALIFICATIONS AND EXPERIENCE

2.3 RFQ PROPOSAL REQUIREMENTS

2.31 CONTENTS OF PROPOSAL

2.4 SUBCONTRACTORS

2.5 CONTRACT TERM

SECTION III - RFQ REQUIREMENTS

3.1 RFQ REQUIREMENTS

3.2 PROPOSAL SUBMISSION

3.3 SCHEDULE OF EVENTS

3.4 REVISIONS TO SCHEDULE

3.5 CONTACT

3.6 RESPONSE EVALUATION AND AWARD

3.7 CRIMINAL BACKGROUND CHECKS

3.8 VENDOR PERFORMANCE AND SPB RESPONSIBILITIES

3.9 PRIOR DAMAGES OR PENALTIES

3.10 ADDING NEW PRODUCTS/SERVICES TO CONTRACT AFTER AWARD

3.11 MODIFICATIONS OF CONTRACT TERMS AND/OR AMENDMENTS

3.12 INSURANCE AND BOND

3.13 RESPONSE PREPARATION COSTS

3.14 TRAVEL EXPENSES

3.15 MEETINGS

SECTION IV -- RFQ Attachments Attachment A – Detailed Scope of Services Attachment B – Execution of Proposal Form – REQUIRED IN PROPOSAL Attachment C – HUB Subcontracting Plan – REQUIRED IN PROPOSAL Attachment D – Standard Terms and Conditions

SECTION I – GENERAL INFORMATION

1.1 INTRODUCTION

The State Preservation Board (SPB) is soliciting a Request for Qualifications (RFQ) for the selection of a firm or firms to provide Professional Architectural/Engineering (A/E) Services for the renovation of the Sam Houston Building.

Sam Houston Building Information Name: Sam Houston State Office Building (SHB) Location: 201 East 14th Street, Austin TX 78701 Building Type: Office Approximate Square Footage: 170,000

The Request for Qualifications solicitation method is generally used for professional services where the respondents are evaluated based solely on their qualifications and skills.

This solicitation method is more like an application process. Price is negotiated after the agency selects its preferred respondent(s) based on how well the respondents meet the SPBs project needs.

1.2 GENERAL SCOPE OF WORK

The general scope of work is listed here. See Attachment A for a detailed scope of services.

1) The A/E shall provide the architectural, engineering, scheduling, cost estimating and all other services necessary and reasonably inferable.

2) A/E services shall be comprehensive in nature and will include programming, conceptual design, schematic design, design development, construction documents, solicitation assistance, construction administration, warranty management, and project close-out assistance.

3) Specialized professional services will be required including, but not limited to: life cycle costing; utility infrastructure design; interior design; acoustics; lighting; food service; wayfinding signage and graphics; and landscape design.

4) The construction of the project will be implemented using a Construction Manager at Risk (CMR) delivery process. The construction of the project will be divided into different stages, each with different dates for implementation and completion under separate Guaranteed Maximum Price (GMP) contract amendments or separate contracts, which require the A/E’s issuance of multiple design packages. The number of design packages will be determined by SPB in cooperation with the A/E and CMR as reasonably necessary to execute the project in a logical and efficient manner.

5) The project will require multiple presentations to stakeholders and interested parties.

6) Service may be needed on an hourly fee or lump sum basis as determined by SPB.

Expected required services include, but are not limited to, pre-project planning, cost estimating, programming, design, construction document preparation, bidding assistance, and construction phase administration, or any other service that is beneficial in the delivery of facilities. The Professional Architectural/Engineering (A/E) Services will render these services to the SPB as needed, with no minimum or maximum amount of services specified. In particular, the Professional Architectural/Engineering (A/E) services must be prepared to assign at least one person with significant project planning and management experience to be available as the point of contact for all efforts. This solicitation sets forth the terms, conditions, and requirements for prospective Professional Architectural/Engineering (A/E) Services Contractors to be considered for this work.

1.3 OPTIONAL PRE-PROPOSAL CONFERENCE

All Respondents may attend an optional pre-proposal conference via TEAMS, at the time and date shown in Schedule of Events. This optional pre-proposal conference will include a review of the RFQ and provide an opportunity for potential respondents to ask clarifying questions. Although SPB may provide tentative verbal answers to questions at the optional pre-proposal conference, only answers provided in writing by SPB and posted on ESBD shall be considered official.

Potential respondents may also request a site visit. Site visits will be schedule by appointment only, at the convenience of SPB, and must be completed prior to Wednesday March 26, 2025.

To attend the optional pre-proposal conference or request a site visit, contact SPB by email no later than Friday March 21, 2025 at 5PM.

Requests and registration must be sent by email SPB.Bids@tspb.texas.gov. Include the nature of the request and the following information for each attendee:

• Name of Attendee

• Company Name

• Email address

• Phone number

SPB complies with State and Federal disability laws and makes reasonable accommodations for respondents with disabilities. If reasonable accommodation is needed to attend the meeting and site visit, please email SPB.Bids@tspb.texas.gov.

mailto:SPB.Bids@tspb.texas.gov

SECTION II – CONTRACTOR REQUIREMENTS AND PROPOSAL INFORMATION

2.1 CONTRACTOR REQUIREMENTS

Contractor agrees to conduct all its services under the awarded contract by and through appropriate communications with SPB. No work shall be undertaken by Contractor except with the prior written authorization by SPB. Contractor understands and agrees that work, installation or other services performed without prior written authorization of the SPB is considered work outside the scope of the contract and shall be performed exclusively at Contractor’s risk.

Contractor shall provide service in accordance with requirements specified herein and the resulting contract and adhere to the SPB Standard Terms and Conditions. Contractor shall provide all labor, materials and equipment necessary to meet requirements of the specified services throughout the term of the contract.

Contractor is responsible for all costs incurred in the performance of the contract.

Contractor shall follow relevant industry standard safety rules and conduct the work following all relevant safety protocols as well as jobsite protections.

2.2 QUALIFICATIONS AND EXPERIENCE

Respondent to this RFQ shall meet the following minimum qualifications:

1. Out of State vendors doing business in Texas shall have a Certificate of Authority to do business in Texas. Submit a copy of the certificate with the proposals.

2. Negative responses and experiences from state client agencies, regulatory agencies, and the SPB, which are familiar with firm’s performance, depending on problems encountered, may be grounds for disqualification.

3. In accordance with Texas Occupations Code Title 6, Subchapter I § 1001.405. Practice by Business Entity; Registration, all Engineering firms submitting a response to this request for Qualifications must maintain current “business entity registration” with the Texas Board of Professional Engineers concurrent with their submission of said response and, if selected, through the term of the Contract. Provide a copy of your company TBPE Certificate of Registration with your response.

4. In accordance with Texas Administrative Code Title 22, Part 1, Chapter 1, Subchapter G, Rule §1.124, Business Registration, all Architectural firms submitting a response to this Request for Qualifications must maintain current “business entity registration” with the Texas Board of Architectural Examiners concurrent with their submission of said response and, if selected, through the term of the Contract. Provide a copy of your company TBAE Certificate of Registration with your response.

5. Firm must have a minimum of five (5) years of experience designing flexible, multifunctional spaces in government, cultural institutions or museums.

Firm must have a local presence with the ability to be onsite with short notice. The selected Respondent will provide all equipment, labor, coordination and supervisory activities necessary to complete the project described in the Scope of Work.

2.3 RFQ PROPOSAL REQUIREMENTS

2.31 CONTENTS OF PROPOSAL -- Below is a summary of information to be included in the proposal. SPB reserves the right, in its sole judgment and discretion, to waive minor technicalities and errors in the best interest of the State.

a) Company Information: Including, but not limited to the following:

• Company description

• Ownership information

• Main physical and mailing addresses

• Primary contact name, telephone numbers, and email

• Disciplines of staff members

b) Statement of Interest for the project including a narrative describing the firm's unique qualifications. Include in this statement certification that the Professional Architect/Engineer is a licensed architect or engineer and is in compliance with the Rules and Regulations for Licensing as set forth by a State of Texas professional registration entity (Texas Board of Professional Engineers or Texas Board of Architectural Examiners).

c) A Statement about the availability and commitment of the firm and its principal(s) and key professionals to undertake the project.

d) Firm and Team Experience - Provide resumes giving the experience and expertise of the principal(s) and key professional members of the firm that will be involved in the project, including their experience with similar projects and the number of years with the firm. Identify the individuals who will be responsible for the various phases of the project and provide qualifications data on each.

Describe the proposed project assignments and lines of authority and communication for principal(s) and key professional members of the firm who will be involved in the project. Indicate the estimated percent of time these individuals will be involved in the project. Include organization charts.

For each project listed below in section e) REPRESENTATIVE PROJECTS, list the members of the proposed team for this project who worked on each listed project and describe their roles in those projects.

Provide information about the firm's experience with public projects in Texas, including experience working with a public owner with multiple stakeholders, participants, and interested parties.

e) REPRESENTATIVE PROJECTS

1. List a minimum of three (3) projects for which the firm provided or is providing professional services which are most related to this project and have occurred within the last ten (10) years. Identify any personnel proposed for this project who were actively involved or responsible for each representative project listed below. List the projects in priority order, with the most related project listed first. Provide the following information for each project listed:

• Project name and location

• Project owner

• Project construction contractor

• Project description, including a discussion of how this project is similar

• Project square footage

• Firm's specific role in the project

• Owner's original budget and schedule

• Construction contract initial cost and schedule

• Completed construction cost and duration at final completion;

• Illustrative material of projects - optional (up to ten (10) pages as optional attachments).

2. Highlight experience in the following areas:

• Design experience with Class A office Space

• Demonstrated ability to balance project scope and quality to meet budget constraints.

• Success in preparing bid documents that consider construction logistics, including environments where on-going client operations may not be interrupted or impacted by dust and noise for some of the building occupants (phased approach), and in a limited size area and that clearly communicate conditions of construction to bidders.

• Success in construction administration and coordination with client's ongoing operations.

3. PROJECT REFERENCES: Provide references for three (3) projects listed above in (e) Representative Projects. The references shall include:

• Project Owner’s name to be contacted as a reference

• Reference’s email address and telephone number

• Name of representative who served as the day-to-day liaison during planning, design and construction of the project

f) PROJECT APPROACH:

1. Describe the firm's approach to this project, including the specific approach to evaluating facilities and determining repurposing of existing spaces. Explain the ways in which the firm's experience has prepared the firm to be successful on this project.

2. Provide a proposed project schedule/timeline.

g) ADDITIONAL INFORMATION: Provide any additional information that the firm believes may better describe its qualifications and/or be of benefit to the SPB.

h) COMPLETED ATTACHMENTS: Complete and include Attachment B – Execution of Proposal Form and Attachment C – HUB Subcontracting Plan – with your proposal.

2.4 SUBCONTRACTORS

Subcontractors providing services must meet the same requirements and level of experience as required of the Contractor. No subcontract relieves the primary Contractor of responsibility for the services provided under the contract. If Contractor uses a subcontractor for any work required, the following conditions must apply under the listed circumstances:

A. Respondents planning to subcontract any portion of the work must identify the proposed subcontractors on the Historically Underutilized Businesses (HUB) Subcontracting Plan (HSP).

B. Subcontracting must be at Contractor's expense.

C. SPB retains the right to check a subcontractor’s background and decide to approve or reject the use of a submitted subcontractor.

2.5 CONTRACT TERM

It is the intention of SPB to award a Contract for full prime professional architectural services for the term of the project. Services undertaken pursuant to this RFQ will be required to commence within ten (10) calendar days of delivery of a Notice to Proceed.

The Project associated with the services requested in this solicitation is anticipated to be three (3) years.

The services provided by the Contractor shall begin on a date determined by SPB, no earlier than the date the contract is executed by both parties. The initial term of this contract is expected to begin in June 2025.

This contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, state agency consolidations, or any other disruption of current appropriations, provisions of the Termination Article in the Professional Services Agreement shall apply.

SECTION III - RFQ REQUIREMENTS

3.1 RFQ REQUIREMENTS

Respondents shall carefully read the information contained in the RFQ and submit a complete Statement of Qualifications responding to all questions in this RFQ.

A. Submittals: Respondent must submit an original copy of the Proposal, including attachments and exhibits by Wednesday, April 23, 2025, no later than 2:00PM CT; by email or express delivery. All responses must be in-hand at the SPB by the deadline.

B. Submission Process:

Email to Spb.bids@tspb.texas.gov one complete Portable Document Format (.pdf)

—OR—

Send Via Express or Overnight Delivery by the deadline State Preservation Board Attn: Purchasing RFQ 809-25-0013 201 E. 14th St., Ste. 950 Austin, TX 78701

SPB Office Hours are Monday to Friday 8:00 a.m. to 5:00 p.m. The Reception Desk is closed for lunch 12 p.m. to 1 p.m. The office is closed on state and national holidays.

When emailing the proposal package, put RFQ 809-25-0013 in the email subject line. It is recommended that Respondents begin the email process at least 24 hours in advance of the due date/time since most large attachments are quarantined and delayed for security scanning. The State is not responsible for failure of electronic equipment or operator error.

SPB takes no responsibility for electronic submittals that are captured, blocked, filtered, quarantined or otherwise prevented from reaching the proper destination (email address) by the due date/time by any SPB anti-virus or other security software.

All proposals received via email will be acknowledged. If no confirmation is received, contact the SPB Purchasing Department at 512-463-5495 to confirm receipt of proposal.

3.2 PROPOSAL SUBMISSION

mailto:Spb.bids@tspb.texas.gov

A. All responses must be received at SPB by the deadline in the Schedule of Events. SPB will not accept late submittals.

B. It is Respondent’s responsibility to appropriately submit the proposal to SPB by the specified date and time.

C. Receipt of all addenda to this RFQ, if applicable, must be acknowledged by returning a signed copy of Attachment B – Execution of Proposal Form – REQUIRED IN PROPOSAL with the submitted response.

D. The SPB may waive minor technicalities if it is in the best interests of the state.

NOTE: Failure to return the required items with the response will result in disqualification of your Response. SPB will not be responsible for locating or securing information that is not included in your Response.

3.3 SCHEDULE OF EVENTS

The solicitation process for this RFQ will proceed according to the following schedule:

EVENT DATE/TIME

(CENTRAL TIME)

Solicitation Release Date Friday March 14, 2025

Optional Pre-proposal Conference

• Pre-registration by Friday March 21, 2025; 5PM

• Conference Occurs Tuesday March 25, 2025;

10:30AM

Deadline for Submission of Questions Wednesday March 26, 2025 at 5PM

Anticipated Release of Written Answers

Monday March 31, 2025

Deadline for submission of RFQ Proposals Wednesday, April 23, 2025, no later than 2:00PM CT

Anticipated Contract Start Date June 2025

3.4 REVISIONS TO SCHEDULE

These dates represent a tentative schedule of events. SPB reserves the right to change the dates in the Schedule of Events above upon written notification to prospective Respondents as an addendum posted on the Electronic State Business Daily.

3.5 CONTACT

AGENCY POINT OF CONTACT: All requests, questions, or other communications about this Solicitation should be made by email in writing to the contact listed below. The contact listed below shall be the sole point of contact during this solicitation. Any discussions regarding this solicitation with other agency personnel or SPB contractors, or sub-contractors may be grounds for disqualification.

Procurement contact: Deborah Hujar, CTCD Email: SPB.Bids@tspb.texas.gov Phone: 512-463-5495 Reference: RFQ 809-25-0013

A. QUESTIONS AND CLARIFICATIONS: The deadline for submitting questions is noted in Schedule of Events. SPB will allow written requests for clarification of this Solicitation. Questions may be emailed to the contact listed above. Respondents names will be removed from questions when the written answers are released.

Questions must be submitted in the following format. Submissions that deviate from this format may not be accepted:

1) Solicitation number

2) Section number

3) Text of RFQ being questioned

4) Question

5) Company name, phone number, email address, and name of contact person submitting questions.

B. RESPONSES: Official answers will be posted as an addendum to this solicitation, on the Electronic State Business Daily at www.txsmartbuy.gov Respondent names will be removed from questions in the responses released. SPB reserves the right to amend answers prior to the proposal submission deadline. If respondents do not have Internet access, copies may be obtained through the point of contact listed above. Note: It is the responsibility of interested parties to periodically check the ESBD for updates to the procurement prior to submitting a proposal. Respondent’s failure to periodically check the Electronic State Business Daily (ESBD) will in no way release the selected vendor from “addenda or additional information” resulting in additional costs to meet the solicitation requirements.

D. PROHIBITED COMMUNICATIONS: Upon issuance of this solicitation, SPB, its representatives, or partners will not answer questions or otherwise discuss the contents of this Solicitation with any potential Respondent or their representatives, except for the written inquires. Attempts to ask questions by phone or in person will not be allowed or recognized as valid. Failure to observe this restriction may disqualify respondent. Respondent shall rely only on written statements issued http://www.txsmartbuy.gov/ through or by SPB’s procurement staff. This restriction does not preclude discussions between affected parties for the purposes of conducting business unrelated to this solicitation.

3.6 RESPONSE EVALUATION AND AWARD

NIGP Codes for this project:

CLASS-ITEM DESCRIPTION

906-07 Architect Services, Professional, (Not Otherwise

Classified), Including Consulting 906-10 Buildings, Architectural Design 906-19 Concrete, Architectural Services 906-38 General Construction, Architectural Services 906-52 Interior Design, Space Planning 906-57 Land Development & Planning, Architectural Services 925-31 Electrical Engineering 925-67 Mechanical Engineering

A. SPB is not obligated to accept the lowest priced response but will make an award to a Respondent that provides the “best value” to the State of Texas, as defined by Texas Government Code § 2155.074.

B. SPB will not enter into a contract with any individual who is required by Texas Government Code Chapter 305 to register as a lobbyist as stated in Texas Government Code § 556.005, Employment of Lobbyist. A committee will be established by SPB (including SPB employees) to evaluate the proposals.

The evaluation committee will determine best value by applying the following criteria:

Criteria Points Available Firm Experience and Expertise 30 points Project Management and Project Schedule 30 points Demonstrated Understanding of the Project 20 points Design Approach and Methodology 20 points Total Points Possible 100

C. The evaluation committee will determine if a Best and Final Offer (BAFO) is necessary. Award of a contract may be made without a BAFO. The SPB may, at its discretion, elect to have Respondents provide oral presentations and respond to inquiries from the evaluation committee related to their Proposal. A request for a BAFO is at the sole discretion of SPB and will be extended in writing.

D. A Respondent’s performance will be measured by a Grade of A-F in the Texas

Comptroller’s Vendor Performance Tracking System. The selected Contractor will be evaluated on performance both during and at the conclusion of the Contract, and that information may be considered in the selection of future contracts.

Contractor performance information is located on the CPA website at https://www.txsmartbuy.gov/

SPB reserves the right to award a contract to a single contractor, or award to more than one contractor, whichever provides the best value to SPB in performance of this service.

SPB will be the sole judge of best value. An award notice will be sent to the selected Respondent(s).

Any award is contingent upon the successful negotiation of final contract terms and upon approval of the SPB Executive Director. Negotiations will be confidential and not subject to disclosure to competing Respondents unless and until an agreement is reached. If contract negotiations cannot be concluded successfully, SPB may negotiate a contract with the next highest scoring Respondent or may withdraw this solicitation.

3.7 CRIMINAL BACKGROUND CHECKS

Contractor represents and warrants that Contractor and Contractor’s employees performing services outlined in this solicitation and subsequent contract, have not been convicted of a felony criminal offense, or that, if such a conviction has occurred, Contractor has fully advised SPB as to the facts and circumstances surrounding the conviction.

Contractor’s employees and subcontractors that will complete any services described herein will be subject to a criminal background check before entering certain areas of the job site.

SPB reserves the right to waive any findings that do not impact the successful completion of the project and/or safety of SPB staff or that of the public. It is SPB’s sole discretion to determine potential impact or risk.

3.8 VENDOR PERFORMANCE AND SPB RESPONSIBILITIES

SPB will designate a Project/Contract Manager upon contract award. SPB will furnish no material, labor, equipment, or facilities unless otherwise specified in the contract.

Contractor will be responsible for the performance of any contractual obligations that may result from an award based on this RFQ and shall not be relieved due to non-performance of any or all subcontractor. By submitting a proposal, the Respondent commits to providing the goods and services required in the RFQ. The successful Respondent will be required to abide by SPB policies, procedures, standards and guidelines relevant to the execution of this contract.

SPB will measure and evaluate the Contractor’s and any related subcontractor’s performance under the contract. If the Contractor or subcontractor does not meet any standards for deliverables or performance incentives (if applicable), SPB may impose remedies if the Contractor or subcontractor fails to meet their responsibilities as outlined in the RFQ and the terms and conditions of the contract. All services and deliverables under the contract shall be provided at an acceptable quality level and in a manner consistent with acceptable industry standards, customs, and practices. In the event SPB deems that the Contractor’s performance does not meet an acceptable quality level of service and deliverables, SPB may seek or negotiate remedies with the Contractor.

3.9 PRIOR DAMAGES OR PENALTIES

The SPB reserves the right to request, at any time during the evaluation process or contract performance, the following documentation from the respondent:

1. A detailed list of any assessed penalties or liquidated damages imposed on the respondent within the past five (5) years, including the nature of the violation, the amount assessed, and any corrective actions taken.

2. A list of citations issued by any regulatory agency within the past five (5) years, including the agency name, citation details, and resolution status.

Failure to provide the requested documentation in a timely manner may result in disqualification from consideration or, if awarded, may be grounds for contract termination.

3.10 ADDING NEW PRODUCTS/SERVICES TO CONTRACT AFTER AWARD

Following the contract award, additional products/services of the same general category that could have been encompassed in the award of the contract, and that are not already on the contract, may be added. A formal written request will be sent to the awarded respondent to quote on the proposed additional products/services. Respondent shall submit proposals to SPB as instructed. All prices are subject to negotiation with the Best and Final Offer (“BAFO”). SPB may accept or reject any or all proposals and may issue a separate solicitation for the products/services after rejecting some or all of the responses.

The products/services covered under this provision shall conform to the specifications as outlined in the request.

3.11 MODIFICATIONS OF CONTRACT TERMS AND/OR AMENDMENTS

A. The terms and conditions of the Contract shall govern all transactions under the Contract.

B. The Contract may only be modified or amended upon mutual written agreement of SPB and the Contractor.

3.12 INSURANCE AND BOND

A. Contractor may be required to submit current certificates of insurance, bond documentation and or other proof acceptable to the SPB at the time of notification of a potential award and such proof must be received by the SPB prior to execution of any contract. The SPB, in its sole discretion, may request additional evidence of insurance or bonds coverage as deemed necessary.

B. Prior to the commencement of the work, the Contractor shall furnish to SPB, for approval, a certificate of insurance as proof that the required insurance is in full force and effect. The certificate of insurance shall be emailed to SPB.Bids@tspb.texas.gov.

C. The required coverage is to be with companies licensed in the state of Texas, with an “A” rating from A.M. Best, and authorized to provide the corresponding coverage.

D. Contractor shall be responsible for ensuring its subcontractors are in compliance with all applicable insurance and bond requirements.

E. Contractor shall procure and maintain during the entire period of their performance under the contract the following minimum insurance:

Type of Insurance Each Occurrence/Aggregate Workers Compensation Minimum coverage for employer liability as determined by the Texas Department of Insurance.

Employer's Liability Bodily Injury by Accident Bodily Injury by Disease Bodily Injury by Disease

$500,000 Ea. Accident $500,000 Ea. Employee $500,000 Policy Limit

Commercial General Liability General Aggregate Applies Per Project

$1,000,000 Aggregate $5,000 Medical Expense each person $50,000 Damage to Premises Rented to You $1,000,000 Products Completed Operations $500,000 Personal & Advertising Liability $500,000 Each Occurrence

Automobile Liability All Owned, Hired and Non-Owned Vehicles

$500,000 Combined Single Limit

3.13 RESPONSE PREPARATION COSTS

Respondents are responsible for all costs in the preparation and delivery of the Solicitation Response to SPB.

3.14 TRAVEL EXPENSES

Any travel requirements under a contract resulting from this procurement may include travel in the State of Texas. Reimbursement for travel expenses must be in accordance with the state travel and per diem allowances detailed at:

https://fmx.cpa.texas.gov/fmx/travel/.

https://fmx.cpa.texas.gov/fmx/travel/

3.15 MEETINGS

The Contractor will be asked to attend regular meetings to coordinate full implementation of this project and is expected to attend additional ad hoc meetings as needed to keep the project on schedule. Any meetings or conference calls must be held on regular business days during regular business hours (8 a.m. to 5 p.m.) or at other mutually agreed dates and times.