ESBD_401956_1741825752125_HHS0015961_Exhibit E_Online Bid Room Info.pdf
PDF 163 KB Posted
- Attached to
- Window Services San Antonio State Hospital
- Solicitation number
- HHS0015961
- Issued by
- Bexar County, Texas
About this file
This document is an Exhibit E detailing the Online Bid Room Information for the Health and Human Services (HHS) electronic bidding process for solicitation HHS0015961. The document provides comprehensive instructions for vendors interested in submitting bids electronically through the HHS Online Bid Room, with participation being optional but subject to all solicitation terms and conditions. Vendors must carefully review the solicitation package, prepare XML Price Sheets if required, and submit signed documentation by the specified response due date and time.
The bidding process involves a two-step registration procedure for the Enterprise Portal, which can take up to five business days to complete. Potential bidders must first register for the Enterprise Portal using a unique email address, even if they have previous access to other portal applications, and then request specific HHS Online Bid Room credentials. The document emphasizes that late submissions will not be accepted, and any technical difficulties encountered during electronic submission do not provide grounds for contract award protests. Resources including tutorials and guidebooks are available to assist vendors in navigating the online bidding system.
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Text version
Version 1.20 Revision Date 03/01/2024
Exhibit E HHS Online Bid Room Information
HHS0015961
Bids/responses for this Invitation for Bids may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. The XML Price Sheet, if required, and signed documentation must be submitted with the response.
Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a two-step process.
Step 1: Register for the Enterprise Portal using the Enterprise Portal Link. It can take up to five business days to receive your username and password. If you do not receive this information within five days, email pcsbids@hhsc.state.tx.us.
Note: Applicants who already have access to the Enterprise Portal for other applications, must complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the Enterprise Portal does not allow the same email address to be used for two different accounts.
Step 2: Using the Enterprise Portal login credentials you will receive via email, you can request the necessary HHS Online Bid Room username and password to enter the HHS Online Bid Room to submit your response to the solicitation electronically.
See our resources page for a tutorial, guidebook, and other resources to help you use the HHS Online Bid Room.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
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