Window Services San Antonio State Hospital

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) for window services at the San Antonio State Hospital, located at 6711 S New Braunfels Ave. The procurement seeks as-needed glass and window maintenance, repair, and replacement services, including installation of various glass types such as flat glass, plexiglass, laminated glass, and security glass. Bidders must provide comprehensive services with work to be completed within five business days of service request, and all work will be guaranteed against defects in workmanship for one year. The evaluation criteria will focus on providing the best value to the State of Texas, considering factors such as meeting specifications, performance delivery requirements, and price. Key deadlines include March 17, 2025, for submitting questions, with final bid responses due by March 26, 2025, at 10:30 AM. The initial contract term will run from award through August 31, 2025, with no renewal options. Bidders must submit a detailed Exhibit C Pricing Sheet with firm, fixed prices, including line items for base services, general labor at regular and overtime rates, emergency labor, and parts with a markup not to exceed 20%.

While a Historically Underutilized Business (HUB) Subcontracting Plan is not mandatory, bidders are encouraged to submit one if subcontracting opportunities are identified. The solicitation requires comprehensive insurance coverage, including workers' compensation, commercial general liability, commercial automobile liability, professional liability, and umbrella liability insurance. Bidders must complete multiple mandatory attachments, including Exhibit A HHS Solicitation Affirmations, Exhibit C Pricing Sheet, and Exhibit D Bidder Reference Form, which requires a minimum of three verifiable references from similar contracts within the last three years. The historical spend for similar services is $27,216 for the period from September 1, 2023, through August 31, 2025. Potential vendors must complete a two-step registration for the Enterprise Portal, which can take up to five business days, and obtain specific HHS Online Bid Room credentials. The contract is categorized under NIGP Class Item 91030, and bidders must demonstrate operational capabilities, professional credentials, and the ability to successfully execute the contract requirements.