ESBD_393674_1738276015865_RFP 720-2509 - Submission Instructions.pdf
PDF 125 KB Posted
- Attached to
- ROCIP Administrator Services
- Solicitation number
- 720-2509
- Issued by
- Texas
About this file
This is a submission instructions document from the University of Texas System detailing required documentation for an upcoming procurement opportunity through their Bonfire portal. The submission period opens January 30, 2025 5:00 PM CST and closes March 12, 2025 2:30 PM CDT, with a question period ending February 19, 2025 5:00 PM CST. Required documents include the Execution of Offer, Pricing and Delivery Schedule, Proposer's General Questionnaire, Addenda Checklist, HUB Subcontracting Plan, and various optional documents including Information Security Requirements Attestation, Electronic and Information Resources Environment Specifications, and supplemental documentation.
The opportunity appears to be related to insurance services, based on the NIGP commodity codes listed: Insurance and Insurance Services (95352), Liability Insurance General (95356), and Worker's Compensation (95392). All submissions must be made through the UT System's Bonfire portal at the specified URL, with documents uploaded in PDF, Word, Excel or other specified formats depending on the requirement. Technical support for the submission process is available through Bonfire's support team and help forum.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Execution of Offer (Section 2, Appendix One)
File Type: PDF (.pdf) 1 Required
Pricing and Delivery Schedule (Section 6)
File Type: PDF (.pdf) 1 Required
Proposer's General Questionnaire (Section 3, Appendix One)
File Type: PDF (.pdf) 1 Required
Addenda Checklist (Section 4, Appendix One)
File Type: PDF (.pdf) 1 Required
HUB
Subcontracting Plan (Section 2.5)
File Type: PDF (.pdf) 1 Required
Information Security Requirements Attestation (Section 7)
File Type: PDF (.pdf) 1 Optional
Written Statement or Redlined Agreement (Sections 4 and 5.3.1)
File Type: Word (.doc, .docx) 1 Required
Written Consent or Objection to Access by Individuals with Disabilities (Section 5.3.3 and Appendix Three)
File Type: PDF (.pdf) 1 Required
HECVAT (Section
5.3.5 and Appendix Four)
File Type:
Excel (.xls, .xlsx)
1 Optional
Electronic and Information Resources Environment Specifications (Section 5.3.4 and Appendix Six)
File Type: PDF (.pdf) 1 Optional
Information Security Requirements and Questions (Section
5.3.6 and Appendix Seven)
File Type: PDF (.pdf) 1 Optional
Contingency Plan/Disaster Recovery Plan (Section 5.5, Question 4)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, Multiple Required
.word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Organizational Chart (Section 5.5, Question 8)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
Sample Procedures/Report s (Section 5.5, Question 16)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
Work Plan (Section 5.5, Question 24)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, Multiple Required
.gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Additional Sample Reports (Section 5.5, Question 25)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
Supplemental Documentation
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
Section 5.5 - Additional Questions Specific to this RFP (Q-
59DT)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 95352
Insurance and Insurance Services (Not otherwise classified)
NIGP 95356 Liability Insurance, General
NIGP 95392 Worker's Compensation
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://utsystem.bonfirehub.com/opportunities/170053.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://utsystem.bonfirehub.com/opportunities/170053
The Question period for this opportunity starts Jan 30, 2025 5:00 PM CST. The Question period for this opportunity ends Feb 19, 2025 5:00 PM CST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Mar 12, 2025 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
The University of Texas System uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
File details come from the government source that posted it. Updated .