ESBD_392439_1737674727256_Submission Instructions - 721-25046.pdf
PDF 160 KB Posted
- Solicitation number
- 721-25046
- Issued by
- Texas
About this file
This is a submission instructions document from the University of Texas at Austin for RFO No. 721-25046 seeking architectural and aerial photography services for the Main Building Exterior Restoration project. The submission requires multiple PDF documents including business relationships, service quality, qualifications, and supporting documentation. Submissions must be made through the university's Bonfire portal by February 7, 2025 at 2:30 PM CST, with an Intent to Bid required by the same date. The question period runs from January 23, 2025 5:30 PM CST through January 29, 2025 12:00 PM CST. Required submissions include business relationship documentation, quality of proposed services, qualifications and reputation materials, supporting documents, compliance with Executive Order GA-48, addenda acknowledgment, and a comprehensive cover letter.
Vendors must provide detailed ownership information for interests over 25%, financial stability documentation including Dunn and Bradstreet analysis, and customer references from at least three organizations spanning the past five years. Technical requirements specify using Microsoft Edge, Google Chrome, or Mozilla Firefox browsers with JavaScript and cookies enabled. The maximum file upload size is 1000 MB, and vendors must submit through https://utexas.bonfirehub.com/opportunities/169504. The solicitation falls under NIGP Code 90505 for Aerial Photography and Videography Services, Including Drones. No specific pricing structure, set-asides, or funding amounts are detailed in the instructions document.
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Other files
| File | Type | Posted |
|---|---|---|
| ESBD_392439_1738185782267_Addenda #1.docx | DOCX document | |
| ESBD_392439_1737674727256_Submission Instructions - 721-25046.pdf | ||
| ESBD_392439_1738185782267_Addenda #1.docx | DOCX document | |
| ESBD_392439_1737674727256_Submission Instructions - 721-25046.pdf |
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement
Respondents’ Business Relationship Strength
File Type: PDF (.pdf) Multiple Required
Respondents’ Quality of Proposed Services
File Type: PDF (.pdf) Multiple Required
Respondents' Qualifications, Abilities and Reputation
File Type: PDF (.pdf) Multiple Required
Projected Supporting Documents
File Type: PDF (.pdf) Multiple Optional
Respondent's response to comply with Executive Order GA-48 regarding foreign adversaries (ref.
Section 5.28 of solicitation
Data Type: Yes/No N/A Required
Addenda Acknowledgement
File Type: PDF (.pdf) Multiple Required
Respondent will provide the name & social security number for each person having at least 25% ownership interest.
This disclosure is mandatory pursuant to §231.006, Family Code, and will be used for the purpose of determining whether an owner of Respondent with an ownership interest of at least 25% is more than 30 days delinquent in paying child support.
Further disclosure of this information is governed by the Texas Public Information Act (ref.
Chapter 552, Government Code), and other applicable
File Type: PDF (.pdf) Multiple Required
Respondent will provide a financial rating of the Respondent entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the
Data Type: Text N/A Required financial stability of Respondent.
Respondent will provide customer reference list of no less than (3) organizations with which currently has contracts and/or to which Respondent has previously provided services (within the past five
(5) years) of a type & scope similar to those required by University.
Respondent will include in its customer reference list the customer’s company name, contact person, telephone number, project description, length of business relationship, and background of services provided by Respondent.
File Type: PDF (.pdf) Multiple Required
Respondent will provide a financial rating of the Respondent entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the
File Type: PDF (.pdf) Multiple Optional financial stability of Respondent
Respondent will provide customer reference list of no less than (3) organizations with which currently has contracts and/or to which Respondent has previously provided services (within the past five
(5) years) of a type & scope similar to those required by University.
Respondent will include in its customer reference list the customer’s company name, contact person, telephone number, project description, length of business relationship, and background of services provided by Respondent.
Data Type: Text N/A Required
Respondent currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, specify the pertinent date(s), details, Data Type: Text N/A Required circumstances, and describe the current prospects for resolution.
Respondent will provide any details of all past or pending litigation or claims filed against Respondent that would affect its performance under the Agreement with University (if any).
Data Type: Text N/A Required
Name of Parent Corporation, if any Data Type: Text N/A Required
Is Respondent currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, explain the expected impact, both in organizational and directional terms.
Data Type: Text N/A Required
State of Incorporation Data Type: Text N/A Required
Number of Employees Data Type: Number N/A Required
Annual Revenues Volume Data Type: Number N/A Required
Number of Years in Business Data Type: Number N/A Required
State whether Respondent will provide a copy of its financial statements for the past two (2) years, if requested by University.
Data Type: Yes/No N/A Required
Legal name of Respondent's Company
Data Type: Text N/A Required
Address of principal place of business Data Type: Number N/A Required
Address of Office that would be providing service under the Agreement
Data Type: Text N/A Required
Appendix One - Execution of Offer
File Type: PDF (.pdf) Multiple Required
Signed and Completed Section 2 – Price Proposal and requested documentation
File Type: PDF (.pdf) Multiple Required
Appendix Two - Respondent's Response
File Type: PDF (.pdf) Multiple Required
Cover Letter File Type: PDF (.pdf) Multiple Required
Appendix Three - Response to Price Submission Template
File Type: Excel (.xls, .xlsx) Multiple Required
Respondents’ Price Proposal
File Type: PDF (.pdf) Multiple Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 90505
Aerial Photography and Videography Services, Including Drones
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/169504
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Feb 07, 2025 2:30 PM CST.
The Question period for this opportunity starts Jan 23, 2025 5:30 PM CST. The Question period for this opportunity ends Jan 29, 2025 12:00 PM CST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Feb 07, 2025 2:30 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related https://utexas.bonfirehub.com/opportunities/169504 mailto:support@gobonfire.com to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us https://vendorsupport.gobonfire.com/hc/en-us
File details come from the government source that posted it. Updated .