ESBD_392439_1737674727256_Submission Instructions - 721-25046.pdf

Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement

Respondents’ Business Relationship Strength

File Type: PDF (.pdf) Multiple Required

Respondents’ Quality of Proposed Services

File Type: PDF (.pdf) Multiple Required

Respondents' Qualifications, Abilities and Reputation

File Type: PDF (.pdf) Multiple Required

Projected Supporting Documents

File Type: PDF (.pdf) Multiple Optional

Respondent's response to comply with Executive Order GA-48 regarding foreign adversaries (ref.

Section 5.28 of solicitation

Data Type: Yes/No N/A Required

Addenda Acknowledgement

File Type: PDF (.pdf) Multiple Required

Respondent will provide the name & social security number for each person having at least 25% ownership interest.

This disclosure is mandatory pursuant to §231.006, Family Code, and will be used for the purpose of determining whether an owner of Respondent with an ownership interest of at least 25% is more than 30 days delinquent in paying child support.

Further disclosure of this information is governed by the Texas Public Information Act (ref.

Chapter 552, Government Code), and other applicable

File Type: PDF (.pdf) Multiple Required

Respondent will provide a financial rating of the Respondent entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the

Data Type: Text N/A Required financial stability of Respondent.

Respondent will provide customer reference list of no less than (3) organizations with which currently has contracts and/or to which Respondent has previously provided services (within the past five

(5) years) of a type & scope similar to those required by University.

Respondent will include in its customer reference list the customer’s company name, contact person, telephone number, project description, length of business relationship, and background of services provided by Respondent.

File Type: PDF (.pdf) Multiple Required

Respondent will provide a financial rating of the Respondent entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the

File Type: PDF (.pdf) Multiple Optional financial stability of Respondent

Respondent will provide customer reference list of no less than (3) organizations with which currently has contracts and/or to which Respondent has previously provided services (within the past five

(5) years) of a type & scope similar to those required by University.

Respondent will include in its customer reference list the customer’s company name, contact person, telephone number, project description, length of business relationship, and background of services provided by Respondent.

Data Type: Text N/A Required

Respondent currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, specify the pertinent date(s), details, Data Type: Text N/A Required circumstances, and describe the current prospects for resolution.

Respondent will provide any details of all past or pending litigation or claims filed against Respondent that would affect its performance under the Agreement with University (if any).

Data Type: Text N/A Required

Name of Parent Corporation, if any Data Type: Text N/A Required

Is Respondent currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, explain the expected impact, both in organizational and directional terms.

Data Type: Text N/A Required

State of Incorporation Data Type: Text N/A Required

Number of Employees Data Type: Number N/A Required

Annual Revenues Volume Data Type: Number N/A Required

Number of Years in Business Data Type: Number N/A Required

State whether Respondent will provide a copy of its financial statements for the past two (2) years, if requested by University.

Data Type: Yes/No N/A Required

Legal name of Respondent's Company

Data Type: Text N/A Required

Address of principal place of business Data Type: Number N/A Required

Address of Office that would be providing service under the Agreement

Data Type: Text N/A Required

Appendix One - Execution of Offer

File Type: PDF (.pdf) Multiple Required

Signed and Completed Section 2 – Price Proposal and requested documentation

File Type: PDF (.pdf) Multiple Required

Appendix Two - Respondent's Response

File Type: PDF (.pdf) Multiple Required

Cover Letter File Type: PDF (.pdf) Multiple Required

Appendix Three - Response to Price Submission Template

File Type: Excel (.xls, .xlsx) Multiple Required

Respondents’ Price Proposal

File Type: PDF (.pdf) Multiple Required

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 90505

Aerial Photography and Videography Services, Including Drones

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.

https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-

2. Upload your submission at:

https://utexas.bonfirehub.com/opportunities/169504

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Feb 07, 2025 2:30 PM CST.

The Question period for this opportunity starts Jan 23, 2025 5:30 PM CST. The Question period for this opportunity ends Jan 29, 2025 12:00 PM CST. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Feb 07, 2025 2:30 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

University of Texas at Austin uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related https://utexas.bonfirehub.com/opportunities/169504 mailto:support@gobonfire.com to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us https://vendorsupport.gobonfire.com/hc/en-us