ESBD_391792_1738608648975_Addendum 1 RFP 809-25-0003 - SPB Metal Refinishing and Maintenance.pdf

State Preservation Board Addendum 1

Solicitation #809-25-0003 State Preservation Board Metal Refinishing and Maintenance

POSTING DATE: 1/21/25

PROPOSAL DEADLINE: 3/4/25

ADDENDUM DATE: 2/03/25

This addendum to Request for Proposal (RFP) 809-25-0003 contains:

Addendum item #1: The original Attachment A – Scope of Work is hereby deleted and replaced in its entirety with the revised Attachment A – Scope of Work. The frequency of services has been replaced by the Maintenance Schedule.

Addendum Item #2: The original Attachment D – Photo Key for Metal Refinishing is hereby deleted and replaced in its entirety with the revised Attachment D – Photo Key for Metal Refinishing. The frequency of services has been updated.

ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY RETURNING THIS SIGNED FORM WITH YOUR PROPOSAL.

BY: ___________________________________________

Representative Name and Title

Attachment A: Scope of Work 1

State Preservation Board

REQUEST FOR PROPOSALS

RFP No. 809-25-0003

FOR

STATE PRESERVATION BOARD PROPERTIES METAL REFINISHING AND

MAINTENANCE

ATTACHMENT A: SCOPE OF WORK

Attachment A: Scope of Work 2

STATE PRESERVATION BOARD PROPERTIES METAL REFINISHING AND MAINTENANCE

ATTACHMENT A: SCOPE OF WORK

DETAILED DESCRIPTION OF SERVICES REQUESTED

The State Preservation Board (SPB) is accepting bids to furnish all labor, materials, insurance, equipment, schedule, and supervision necessary to perform a two – year cycle contract for metal refinishing and regular maintenance of unpainted architectural metals, and as needed wood touch up services (starred buildings) for elevator cab interior panels for the State Preservation Board properties and state office buildings below:

1. Texas State Capitol*

2. Capitol Extension

3. Sam Houston Building (SHB)

4. Robert E. Johnson (REJ) Building*

5. John H. Reagan (JHR) Building

6. Capitol Visitors Center

7. Bullock Texas State History Museum*

8. Texas State Cemetery

9. Governor’s Mansion*

Maintenance Schedule

All metal surfaces to be maintained on the following schedule:

• Wash and Wax twice a year o Preferably first two-thirds of the year.

April 8 +/- 3 weeks August 8 +/- 3 weeks

• Touch up refinish, scratch removal, and lacquer once a year o Preferably at end of year in December

1) Texas State Capitol*

a) Brass handrails on three (3) levels of rotunda (Takeoff (LF) : Second Floor-139', Third Floor – 139', Fourth Floor – 139'

i. Clean and lacquer

ii. Wash and wax

• Historic treatment note: A nitrocellulose lacquer should be utilized. Low

VOC options are available, with equal performance. Three layers should be used, for maximum protection of these original building elements in

Attachment A: Scope of Work 3 high traffic areas. Strip and replace every 2 years, watch and consider more frequent replacement, as this type of finish can wear quickly.

Consider a sacrificial wax finish on higher-use areas, as a potential cost savings measure to allow longer periods between lacquer replacement.

• Wax would be more maintainable, but is not strong enough to protect from scratches from hand rings, and would have a high maintenance cost over time.

• Nitrocellulose lacquer is more durable than an acrylic lacquer, and appropriate for internal use where not exposed to UV rays.

• Rails should be cleaned chemically and gently to remove lacquers and any corrosion (most found between the hand-rubbed areas and the retained lacquer finish area).

• Re-finish should be as gentle as possible to restore an accurate period finish and evening out mirror finish and worn areas.

• Finish should be a non-directional satin, to achieve a dull satin shine without directional brush strokes. As close as possible to the naturally hand-rubbed finish on the worn areas is the goal.

b) Brass handrails on East and West stairways and Grand Stairways (Takeoff (LF): First Floor

– 257'-3", Second Floor – 234'-6", Third Floor – 124')

i. Clean and lacquer

ii. Wash and wax See treatment for brass handrails above

c) North Elevator Bank: Four (4) Bronze elevator entrances per level on 3 levels (G, E1, and E2), each consisting of: doors, frames, and fixtures. Plus, Four (4) doors and fixtures per floor on four floors (First Floor, Second Floor, Third Floor, Fourth Floor) consisting of:

doors and fixtures.

i. Clean and lacquer

d) South Elevator Bank: One (1) Bronze elevator entrance per level on 4 levels (First Floor, Second Floor, Third Floor, Fourth Floor), each consisting of: doors and fixtures.

e) Interior bronze in five (5) elevator cabs (four north bank and one south bank) each consisting of:

1. Doors, return panels, rails, and headers

i. Touch up refinish

Attachment A: Scope of Work 4

2. Interior rails

f) West (Speaker of House) and East (Senate) Wing – Two (2) Stainless elevator entrances per level (4 levels), each consisting of: doors, frames, and fixtures

i. Remove scratches, clean, and polish

g) West (Speaker of House) and East (Senate) Wing* - Interior Stainless in Two (2) elevator cabs – doors, return panels, wall trim and rails

2) Capitol Extension

a) Interior bronze in eight (8) elevator cabs each consisting of:

1. Doors, return panels, header

i. Touch up refinish

ii. Wash and wax

2. Rear handrails

b) Eight (8) bronze elevator entrances per level on two levels (E1 and E2), doors, return panels, and wall trim

c) Bronze handrails throughout lobby on stairways, balcony rails

i. Oxidize and lacquer

d) Bronze door handles at East and West Elevator Pavilions

3) Sam Houston Building

a) Interior stainless steel in four (4) elevator cabs, each consisting of doors, return panels and trim

b) Eight (8) stainless steel elevator entrances (4 per floor on 2 levels) each consisting of doors only

4) Robert E. Johnson Building*

Attachment A: Scope of Work 5

a) Interior stainless steel in six (6) elevator cabs*, each consisting of: doors, return panels, rail, control panels, trim, and header

b) Six (6) stainless steel elevator entrances plus two (2) janitor closet entrances per level on six (levels) each consisting of: doors, headers, and return panels

5) John H. Reagan Building

a) Interior stainless steel in three (3) elevator cabs*, each consisting of: doors, return panels, railing, and trim

b) Three (3) stainless steel elevator entrances per level on five (levels) each consisting of:

doors, headers, and return panels

6) Capitol Visitors Center

a) Interior stainless steel in one (1) elevator consisting of: double entry with doors and return panels

7) Bullock Texas State History Museum*

a) Interior bronze in six (6) elevator cabs* (two in lobby, two in exhibit, two in garage), each consisting of: doors, return panels, header and handrails

i. Polish and lacquer

b) Bronze elevator entrances, each consisting of: doors and frames. (lobby and exhibit elevators are two (2) per level for four (4) levels. Garage is two (2) per level on ground floor

8) Texas State Cemetery

a) Four (4) bronze entrances (1 to gallery, 1 to Bob Bullock Admin building, 1 to gallery rear entrance, 1 to Memorial Center Meeting Space)

9) Governor’s Mansion*

a) One (1) Interior Bronze elevator handrail

Attachment A: Scope of Work 6

ii. Wash and wax

* Note: Coordinate with SPB project manager for any wood touch up in elevator cab interiors as noted during each cycle.

GENERAL EXECUTION REQUIREMENTS

• Performance o Match existing finish.

Finishes

• Metals o Bronze Oil rubbed Polished Satin Decorative o Brass Polished Satin o Stainless steel Directional and non-directional o Aluminum Brushed

• Wood o Miscellaneous hardwood veneers of elevator cab interior panels.

o Contractor to provide mockup of finish for each metal and finish type for owner approval.

Sample finish process

• Metal Refinishing Process (suggested – If different from the following please provide process information) o Strip existing coating – acetone or similar solvent o Remove scratches with orbital sander

Vary sanding methods based on depth of scratch and direction of finish o Clean o Polish

Vary buffing methods based on degree of finish o Century RFU Lacquer (or similar)

Attachment A: Scope of Work 7

• Wood Touch Up Process (suggested – If different from the following please provide process information) o Scratch or Field hole repair – wood filler (blending sticks/putty sticks +powder) Touch up

• Sand

• Recolor - Toners try to match color (try to mix toner with

Lacquer. Try to match Recoat with sealer – Century RFU (or similar) o Contractor will protect SPB properties from damage during the process of repair, refinishing, and lacquering of metal surfaces.

o The contractor shall leave the work area in a clean, “broom swept” state upon completion of the work at the end of each work day. The contractor must dispose of all debris generated in an appropriate manner.

o The contractor shall be responsible for all safety training, procedures and requirements.

o Mask and tape off to avoid damaging adjacent materials o Remove blemishes, scratches, gouges, without damaging or altering the metal or wood substrate.

o Even and consistent finish.

o Submit product submittals and process for each metal and finish type before beginning work.

o Coordinate with owner for site access, schedule, and process.

o All chemical strippers, lacquers, and any off gassing or fumes should be cleared through the State Preservation Board with the Fire Marshal prior to starting work.

o Vendor provided portable fire extinguishers must be placed in the work area.

o Amount of flammables in the building must be limited to what is needed for the nightly tasks.

PROJECT SCHEDULE

Anticipate a two-year contract with maintenance and refinishing deliverables.

• After hours work, outside of building operation hours as listed on their websites, Typically 7am-6pm CST.

• As available during Legislative session January 1st, 2025 to June 1st, 2025.

• Otherwise before session and immediately after.

• All work to be scheduled a minimum of 3-4 days in advance and to be approved and coordinated through the SPB Project Manager.

Attachment A: Scope of Work 8

• Governor’s Mansion may permit work during the weekday business hours.

Workers will need to be cleared by DPS 2 days in advance by sending specified form of identification. (Drivers License, passport, government issued id. Etc.)

o Security clearance is required at the Governor’s Mansion.

State Preservation Board Properties Metal Refinishing and Maintenance Photo Key

General Note:

• Schedule of Work o All metal surfaces to be maintained on the following schedule:

Wash and Wax twice a year

• Preferably first two-thirds of the year.

• April 8 +/- 3 weeks

• August 8 +/- 3 weeks

• Touch up refinish, scratch removal, and lacquer once a year o Preferably at end of year in December

State Capitol

a. Brass handrails on three (3) levels of rotunda (Takeoff (LF) : Second Floor-139', Third Floor – 139', Fourth Floor – 139'

i. Clean and lacquer

ii. Wash and wax

Historic treatment note: A nitrocellulose lacquer should be utilized. Low VOC options are available, with equal performance. Three layers should be used, for maximum protection of these original building elements in high traffic areas.

Strip and replace every 2 years, watch and consider more frequent replacement, as this type of finish can wear quickly. Consider a sacrificial wax finish on higher-use areas, as a potential cost savings measure to allow longer periods between lacquer replacement.

Wax would be more maintainable, but is not strong enough to protect from scratches from hand rings, and would have a high maintenance cost over time.

Nitrocellulose lacquer is more durable than an acrylic lacquer, and appropriate for internal use where not exposed to UV rays.

Rails should be cleaned chemically and gently to remove lacquers and any corrosion (most found between the hand-rubbed areas and the retained lacquer finish area).

Re-finish should be as gentle as possible to restore an accurate period finish and evening out mirror finish and worn areas.

Finish should be a non-directional satin, to achieve a dull satin shine without directional brush strokes. As close as possible to the naturally hand-rubbed finish on the worn areas is the goal.

b. Brass handrails on East and West stairways and Grand Stairways (Takeoff (LF): First Floor –

257'-3", Second Floor – 234'-6", Third Floor – 124')

i. Clean and lacquer

iii. See treatment for brass handrails above

c. North Elevator Bank: Four (4) Bronze elevator entrances per level on 3 levels (G, E1, and E2), each consisting of: doors, frames, and fixtures. Plus, Four (4) doors and fixtures per floor on four floors (First Floor, Second Floor, Third Floor, Fourth Floor) consisting of: doors and fixtures.

d. South Elevator Bank: One (1) Bronze elevator entrance per level on 4 levels (First Floor, Second

Floor, Third Floor, Fourth Floor), each consisting of: doors and fixtures.

e. Interior bronze in five (5) elevator cabs* (four north bank and one south bank) each consisting of:

i. Doors, return panels, header Touch up refinish Wash and wax

ii. Interior rails Clean and lacquer

f. West (Speaker of House) and East (Senate) Wing – Two (2) Stainless elevator entrances per level (4 levels), each consisting of: doors, frames, and fixtures

g. West (Speaker of House) and East (Senate) Wing* - Interior Stainless in Two (2) elevator cabs – doors, return panels, rails and wall trim

*Note: Miscellaneous wood touch up location on cab interiors. Coordinate with SPB project manager for any wood touch up in elevator cab interiors as noted during each cycle.

Property: Capitol Location(s): Brass handrails on three (3) levels of rotunda Object Type: Railings Metal Type: Brass Finish: Lacquered Takeoff (LF): Second Floor-139', Third Floor – 139', Fourth Floor – 139' Condition: good Notes:

Property: Capitol Location(s): Brass handrails on East and West stairways and Grand Stairways Object Type: Railings Metal Type: Brass Finish: Lacquered Takeoff (LF): First Floor – 257'-3", Second Floor – 234'-6", Third Floor – 124'

Property: Capitol Location(s): North Elevator Bank: Four (4) Bronze elevators Object Type: Elevators Metal Type: Bronze Finish: Lacquered Takeoff (LF): Four (4) Bronze elevator entrances per level on 3 levels (G, E1, and E2), each consisting of:

doors, frames, and fixtures. Plus, Four (4) doors and fixtures per floor on four floors (First Floor, Second Floor, Third Floor, Fourth Floor) consisting of: doors and fixtures.

Property: Capitol Location(s): South Elevator Bank: One (1) Bronze elevator Object Type: Elevator Metal Type: Bronze Finish: Lacquered Takeoff (LF): One (1) Bronze elevator entrance per level on 4 levels (First Floor, Second Floor, Third Floor, Fourth Floor), each consisting of: doors and fixtures.

Property: Capitol Location(s): Interior bronze in five (5) elevator cabs Object Type: Elevator Metal Type: Bronze Finish: Lacquered Takeoff (LF): Five Elevator cabs (four north bank and one south bank) each consisting of: Doors, return panels, rails, and headers

Notes: Wood cab interior paneling

Property: Capitol Location(s): West (Speaker of House) and East (Senate) Wing – Two (2) Stainless elevators Object Type: Elevator Metal Type: Stainless Steel Finish: Lacquered Takeoff (LF): Two (2) Stainless elevator entrances per level (4 levels)

Property: Capitol Location(s): West (Speaker of House) and East (Senate) Wing – Two (2) Stainless elevator cab interiors Object Type: Elevator Metal Type: Stainless Steel Finish: Lacquered Takeoff (LF): Interior Stainless in Two (2) elevator cabs – doors, return panels, wall trim and rails

Notes: Wood cab interior paneling

Capitol Extension

a. Interior bronze in eight (8) elevator cabs each consisting of:

1) Doors, return panels, header

i. Touch up refinish

ii. Wash and wax

2) Rear handrails

b. Eight (8) bronze elevator entrances per level on two levels (E1 and E2), doors, return panels, and wall trim

c. Bronze handrails throughout lobby on stairways, balcony rails

ii. Wash and wax

d. Bronze door handles at East and West Elevator Pavilions

i. Clean and lacquer

e. Bronze door handles to exterior open-air rotunda: two levels

Property: Capitol Extension Location(s): Interior bronze in eight (8) elevator cabs Object Type: Elevator Metal Type: Bronze Finish: Control Panel - Oil Rubbed Bronze Finish , Rear Handrail – Satin Lacquered Takeoff (LF): Eight Elevator Cabs, Doors, return panels, headers, and rear handrail Condition: Good

Property: Capitol Extension Location(s): Bronze elevator entrances Object Type: Elevator Metal Type: Bronze Finish: Oil Rubbed Bronze Finish Takeoff (LF): Eight per floor on two floors, doors, return panels, and wall trim

Property: Capitol Extension Location(s): Lobby stairways and balcony rails Object Type: Handrail Metal Type: Bronze Finish: Polished and patina at stairways, Oil rubbed bronze on seal court balcony Takeoff (LF):

Property: Capitol Extension Location(s): East and West Pavilions Object Type: Ornamental Door handles Metal Type: Bronze Finish: Lacquered Takeoff (LF): 4 interior facing, 4 exterior facing

Sam Houston Building

a. Interior stainless steel in four (4) elevator cabs, each consisting of doors, return panels and trim

b. Eight (8) stainless steel elevator entrances (4 per floor on 2 levels) each consisting of doors only

Property: Sam Houston Building Location(s): Elevator lobby Object Type: Elevator cab interior Metal Type: Stainless Steel Finish: Brushed Takeoff (LF): 4 total cabs doors, returns, control panel, and railing.

Property: Sam Houston Building Location(s): Elevator lobby on First and Second Floor Object Type: Elevator Entrances Metal Type: Stainless Steel Finish: Brushed Takeoff (LF): 8 total entrances with doors

Robert E. Johnson Building

a. Interior stainless steel in six (6) elevator cabs*, each consisting of: doors, return panels, and header

i. Remove scratches, clean, and polish

b. Six (6) stainless steel elevator entrances plus two (2) janitor closet entrances per level on six (levels) each consisting of: doors, headers, and return panels

i. Remove scratches, clean, and polish

*Note: Miscellaneous wood touch up location on cab interiors. Coordinate with SPB project manager for

Property: Robert E. Johnson Building Location(s): Elevator Lobbies in both wings Object Type: Elevator Cab Interiors Metal Type: Stainless Steel Finish: Brushed Takeoff (LF): Interior stainless steel in six (6) elevator cabs in main elevator lobbies of Building A and B, each consisting of: doors, return panels, and header

Notes: Wood Cab Interior Panels

Property: Robert E. Johnson Building Location(s): Elevator Lobbies in both wings Object Type: Elevator Entrances Metal Type: Stainless Steel Finish: Brushed Takeoff (LF): Six (6) stainless steel elevator entrances plus two (2) janitor closet entrances per level on six (levels) each consisting of: doors, headers, and return panels

John H. Reagan Building

a. Interior stainless steel in six (6) elevator cabs*, each consisting of: doors, return panels, and header

i. Remove scratches, clean, and polish

b. Three (3) stainless steel elevator entrances per level on five (levels) each consisting of: doors, headers, and return panels

i. Remove scratches, clean, and polish

*Note: Miscellaneous wood touch up location on cab interiors. Coordinate with SPB project manager for

Property: John H. Reagan Building Location(s): Elevator Lobby Object Type: Elevator Cab Interiors Metal Type: Stainless Steel Finish: Brushed Takeoff (LF): Interior stainless steel in three (3) elevator cabs, each consisting of: doors, return panels, railing, and trim

Property: John H. Reagan Building Location(s): Elevator Lobby Object Type: Elevator Entrances Metal Type: Stainless Steel Finish: Brushed Takeoff (LF): Three (3) stainless steel elevator entrances per level on five (levels) each consisting of:

doors, headers, and return panels

Capitol Visitors Center

a. Interior stainless steel in one (1) elevator consisting of: double entry with doors and return panels

Property: Capitol Visitors Center Location(s): Ground Floor Object Type: Elevator Cab Interior Metal Type: Stainless Steel Finish: Brushed Takeoff (LF): Interior stainless steel in one (1) elevator consisting of: double entry with doors, return panels, control panels, and rails.

Bullock Texas State History Museum

a. Interior bronze in six (6) elevator cabs* (two in Lobby, two in Exhibit, two in Garage), each consisting of: doors, return panels, header and handrails.

i. Polish and lacquer

ii. Wash and wax

b. Bronze elevator entrances, each consisting of: doors and frames. (lobby and exhibit elevators are two (2) per level for four (4) levels. Garage is two (2) per level on ground floor.

*Note: Miscellaneous wood touch up location on cab interiors. Coordinate with SPB project manager for

Property: Bullock Texas State History Museum Location(s): Lobby Elevators Object Type: Elevator Cab Interior Metal Type: Lacquered Bronze Finish: Brushed Takeoff (LF): Interior bronze in two (2) elevators consisting of: double entry with doors, return panels, control panels, and rails.

Notes: Wood cab interior panels

Property: Bullock Texas State History Museum Location(s): Exhibit Elevators Object Type: Elevator Cab Interior Metal Type: Lacquered Bronze Finish: Brushed Takeoff (LF): Interior bronze in two (2) elevators consisting of: double entry with doors, return panels, control panels, and rails.

Property: Bullock Texas State History Museum Location(s): Garage Elevators Object Type: Elevator Cab Interior Metal Type: Lacquered Bronze Finish: Brushed Takeoff (LF): Interior bronze in two (2) elevators consisting of: double entry with doors, return panels, control panels, and rails.

Property: Bullock Texas State History Museum Location(s): Lobby Elevators Object Type: Elevator Entrances Metal Type: Lacquered Bronze Finish: Brushed Takeoff (LF): Bronze elevator entrances, each consisting of: doors and frames. Two per level at all four levels.

Notes: Decorative finishes on lobby level, brushed satin finish on upper levels.

Property: Bullock Texas State History Museum Location(s): Exhibit Elevators Object Type: Elevator Entrances Metal Type: Lacquered Bronze Finish: Brushed Takeoff (LF): Bronze elevator entrances, each consisting of: doors and frames. Two per level at all four levels.

Property: Bullock Texas State History Museum Location(s): Garage Elevators Object Type: Elevator Entrances Metal Type: Lacquered Bronze Finish: Brushed Takeoff (LF): Bronze elevator entrances, each consisting of: doors, frames, and control panels. Two per level ground floor.

Texas State Cemetery

a. Four (4) bronze entrances (1 to gallery, 1 to Bob Bullock Admin building, 1 to gallery rear entrance, 1 to Memorial Center Meeting Space)

Property: Texas State Cemetery Location(s): One entrance to Admin building, front and rear entrance to Gallery building, and one entrance to Memorial Center Meeting Space.

Object Type: Storefront Metal Type: Lacquered Bronze Finish: Satin Takeoff (LF): 4 entrances

Governor’s Mansion*

a. One (1) Interior Bronze elevator handrail

ii. Wash and wax

*Note: Miscellaneous wood touch up location on cab interiors. Coordinate with SPB project manager for

Property: Governor’s Mansion Location(s): Back Object Type: Elevator interior Metal Type: Lacquered Bronze Finish: Satin Takeoff (LF): 6 linear feet

Notes: Wood interior panels