ESBD_384458_1733870010251_01. IFB 33 42596 Ferry Propulsion System Parts.pdf

Dated: December 2024

Invitation for Bid

Ferry Propulsion System Parts

Solicitation No.: 601330000042596

NIGP Class-Item: 120-44

Purchaser: Joe Palmer III, CTCD, CTCM

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Solicitation Calendar of Events

Solicitation Open Date: December 10, 2024

Pre-Response Conference: Not Applicable

Deadline for Submission of Questions:

Reference Paragraph 7 – Contact Information

December 16, 2024

TxDOT Response to Questions to be posted by Date:

December 17, 2024

Solicitation Close Date: December 27, 2024, 10:00 AM Central

Time

Tentative Date for Contract Award: January 3, 2025

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1. Description:

This solicitation is to establish a contract for readvertisement of solicitation 601330000042028 for ferry propulsion system parts for TxDOT's Galveston Ferry Operations, Galveston, Texas.

2. Electronic State Business Daily (ESBD):

A notification of this solicitation and any updates are posted on the ESBD. The solicitation, addenda, or additional information are posted on Bonfire. It is the responsibility of the interested parties to periodically check the ESBD and Bonfire for updates to the procurement prior to submitting a response. Vendors active on the CMBL at the time the solicitation was posted will receive notifications regarding addenda or additional information related to the solicitation.

http://www.txsmartbuy.com/esbd https://txdot.bonfirehub.com

3. Proprietary:

This solicitation is being advertised under Texas Government Code, §2155.067. TxDOT believes the requested items are proprietary to one provider. Only responses conforming exactly to the specifications will be considered in determining award. TxDOT strongly encourages responses from all qualified vendors who may be able to provide the specified items.

4. Order Of Precedence:

In the event of conflicts or inconsistencies between this contract and its exhibits or attachments, such conflicts or inconsistencies will be resolved by reference to the documents in the order specified below:

(a) The Solicitation

(b) The Terms and Conditions

(c) The Bid Table

(d) The HUB Subcontracting Plan

(e) The Execution of Bid

5. Service or Delivery Location:

1000 Ferry Road North Galveston, TX 77550

6. Delivery Hours:

Delivery must be made between 8:00 AM and 4:00 PM Monday through Friday except on regularly-observed state or federal holidays.

7. Estimated Quantities:

Quantities are estimates only to be used for the purpose of comparing responses. The respondent must enter their unit price on Pricing Schedule. Total price will be evaluated by multiplying the unit price for each line by the estimated quantities listed on Pricing Schedule.

TxDOT will order only the amount needed to satisfy operating requirements. Total amount ordered must not exceed the aggregate contract amount unless additional funds are allocated, and the total contract amount is increased in accordance with the terms and conditions.

8. Contact Information:

http://www.txsmartbuy.com/esbd https://txdot.bonfirehub.com/

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The individuals listed below are the only authorized TxDOT contacts. Contacting any other TxDOT personnel regarding this solicitation, may result in the respondent being disqualified. Any changes as a result of questions will be made by TxDOT in the form of an addendum to the solicitation; no oral changes will be considered.

For clarification or questions regarding this solicitation, respondents may contact:

Primary Contact: Joe Palmer III, CTCD, CTCM

Phone: 346-221-5577

Email: joe.palmer@txdot.gov

Secondary Contact: Vilma Pantlitz, MBA, CTCM, CTPM

Phone: 832-517-8757

Email: Vilma.Pantlitz@txdot.gov

When submitting questions through vendor discussion, the vendor must include the name of the document and paragraph number related to the question.

NOTE: For assistance in submitting questions through Bonfire use the following link and reference the document and paragraph the question pertains to:

https://vendorsupport.gobonfire.com/hc/en-us/articles/6832480724503-How-do-I-contact-the-Project-Owner-

9. Pre-Response Conference:

Not applicable for this solicitation.

10. Logo License:

Not applicable for this solicitation.

11. Financial Requirements:

Not applicable for this solicitation.

12. Performance and Payment Bonds:

Not applicable for this solicitation.

13. Security Requirements:

Not applicable for this solicitation.

14. Accessibility Requirements:

Not applicable for this solicitation.

15. License Agreement, Master Service Agreements or Order Forms:

Not applicable for this solicitation.

16. HUB Subcontracting Plan:

TxDOT has determined that subcontracting opportunities are probable in connection with this solicitation (Reference Historically Underutilized Business Participation Attachment).

17. Quantity Increase Provision:

Not applicable for this solicitation.

18. Response Submission:

https://vendorsupport.gobonfire.com/hc/en-us/articles/6832480724503-How-do-I-contact-the-Project-Owner-https://vendorsupport.gobonfire.com/hc/en-us/articles/6832480724503-How-do-I-contact-the-Project-Owner-

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18.1. GENERAL FORMAT: The respondent must submit one signed and dated response to include the documentation required per response paragraph 17.3 through the Bonfire system: https://txdot.bonfirehub.com/.

NOTE: Any response sent to TxDOT personnel via email - whether directly, courtesy copy (cc), or blind copy (bcc) - will be considered non-responsive. For hand delivery or courier service, United States Postal Service, Federal Express, United Parcel Service, or other mail service, contact the purchaser for assistance.

18.2. The respondent shall not encrypt or password protect response or embed documents within the response; each section must be its own separate document.

18.3. RESPONSE: Failure by the respondent to submit the documentation listed below will result in the response being considered non-responsive. The response submission must be submitted with each section named with the “Section #” and brief description not to exceed 30 total characters as a separate document in the following format:

18.3.1. Section 1 – Bid Table

18.3.2. Section 2 – Execution of Bid

18.3.3. Section 3 – Texas Family Code Schedule

18.3.4. Section 4 – Addenda: Acknowledgement of Associated Addenda, if applicable.

18.3.5. Section 5 – Location Schedule: Not applicable for this solicitation.

18.3.6. Section 6 - HUB Subcontracting Plan

18.3.7. Section 7 – Vendor Qualifications and Experience Schedule Not applicable for this solicitation.

18.3.8. Section 8 – Best Value Criteria: Not applicable for this solicitation.

18.3.9. Section 9 – Vendor Personnel Qualifications, Experience and References Schedule: Not applicable for this solicitation.

NOTE: TxDOT reserves the right to waive minor errors and omissions, reference paragraph 2.02(h) of TxDOT and Voith Negotiated Terms and Conditions.

19. Evaluation: TxDOT will review responses based on the lowest price and respondent’s ability to meet the requirements as specified in the solicitation.

20. Award: TxDOT intends to award to the vendor(s) providing the best value to the state.

Award(s) will be based on the lowest price and respondent’s ability to meet the requirements as specified in the solicitation.

21. Post Award Meeting: The successful respondent(s) may be required to attend a post award meeting with TxDOT within 10 business days after the award. If a post award meeting is scheduled, TxDOT will advise each respondent in writing of the location, date, and time. The purpose of the meeting is to discuss the terms and conditions of the award and to provide additional information regarding the contract. The awarded vendor and TxDOT shall identify specific goals, strategies, and activities planned for meeting program area objectives.

https://txdot.bonfirehub.com/