ESBD_384455_1733866343467_IW204679.pdf

This is an Invitation for Bids (IFB #IW204679) issued by the Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department for the rental of HVAC equipment at the Holliday Unit. The solicitation requests one 50-65 ton air conditioner, 12 AC ducting 20x25, 8 cable 4/0 AWG 400 AMP 50' CAM, and 4 cable tail 4/0 FCAM bare end for a rental period from January 1, 2025, through February 28, 2025. Installation must be completed within four hours of delivery. Bids are due December 27, 2024, at 3 P.M., with electronic submissions preferred via BIDS@TDCJ.TEXAS.GOV or hard copy responses accepted at Two Financial Plaza, Suite 525, Huntsville, TX 77340.

Vendors must provide insurance coverage including $1,000,000 in liability insurance, $500,000 in auto insurance, and statutory worker's compensation. The solicitation includes preferences for Texas businesses and service-disabled veterans but does not specify set-aside requirements. Detailed inspection and damage assessment procedures are required before and after the rental period, with a 14-day window for damage notifications and estimates. Payment terms are not explicitly stated, but the contract includes provisions for expedited payment discounts. The vendor is responsible for delivery and pickup coordination, while TDCJ will provide project oversight throughout the rental period.