ESBD_384105_1733593402190_IW204700.pdf

This is an Invitation for Bids (IFB) issued by the Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department for the rental of one 185-ton chiller and accessories for the McConnell Unit. The rental period runs from January 1, 2025 to April 30, 2025 (4 months) and includes all required ducting, cabling, and accessories. Bids must be submitted electronically to BIDS@TDCJ.TEXAS.GOV (preferred method) or via hard copy by December 23, 2024 at 3:00 PM, with questions due by December 13, 2024 at 12:00 PM CST. The equipment will be delivered to the TDCJ McConnell Unit Maintenance facility in Beeville, TX, with mandatory equipment inspections required both before delivery and upon termination of the rental agreement.

Vendors must provide comprehensive insurance coverage including $1,000,000 in liability, $500,000 in auto insurance, and statutory worker's compensation. Transportation can be provided by either TDCJ or the vendor, with separate line items for delivery and pickup fees if vendor transportation is selected. Vendors must specify a replacement cost for the equipment. The use of artificial intelligence in contract performance is prohibited without prior written consent. The procurement includes no explicit set-aside designations or bidding restrictions. Payment terms are net 30 days after receipt of uncontested invoice, and bid prices must remain firm for 30 days from bid opening.