ESBD_383956_1736972325436_OPM_ Addendum_1_v1.0.pdf

Addendum #1 to Solicitation Number: 302-25-C-02171 Page 1 of 4

Online Printing and Mailing Services

ONLINE PRINTING AND MAILING SERVICES ADDENDUM

SOLICITATION NUMBER: 302-25-C-02171

ADDENDUM NUMBER: 1

Addendum Date: January 15, 2025

Questions regarding this Addendum must be directed to the Sole Point of Contact:

Daniel Herrera, CTPM, CTCM

Procurement and Contract Operations Division

Office of the Attorney General

(512)936-0612

Daniel.Herrera@oag.texas.gov

Notice is given to Respondents desiring to submit a Response to the above referenced solicitation to which additions have been made.

This Addendum modifies the solicitation for Online Printing and Mailing Services, RFP 302-25-C-

02171, version 1.0, released, December 11, 2024. It includes the text of vendor questions and the

OAG answers.

Respondents will submit this signed page 1 of the Addendum, acknowledging receipt of the Addendum and include it with its Response submission to this solicitation.

Respondent Acknowledgment of Receipt

(printed entity name)

(printed name of authorized representative)

(signature of authorized representative)

(date)

Addendum #1 to Solicitation Number: 302-25-C-02171 Page 2 of 4

Question and Answer Document

The following table outlines vendor questions, references relevant RFP sections and page numbers, and provides the OAG response to questions (in sequence of the RFP):

Question and Answer Document

Posted January 15, 2025, as part of Addendum #1

# RFP Section Page # Vendor Question OAG Answer

1.

NA NA Will the pilot mailing of 40,000 be a single time mailing, or will it be

40,000 pieces over several jobs.

Thank you!

The OAG estimates 40,000 individual mailings, which will be mailed as received

(potentially daily) during the first term of the

Contract.

2.

NA NA Under what circumstances will the pilot project be expanded or extended?

The OAG will continually assess the pilot project and make decisions based on those assessments. Specific circumstances for expanding or extending the pilot project are unknown at this time.

3.

NA NA Please confirm that all respondent costs (e.g., Contractor’s OPM solution software & direct labor, e.g., salaries) must be included in the Unit

Pricing of Form B and not on Table 4

Pricing Assumptions

All costs should be included in the Unit

Pricing of Form B.

4.

6.1.1.2 6 What is the maximum number of documents that can be uploaded at one time per transaction.

The OAG expects the Respondent to include this information in its Response. In addition, see section 6.1.1.8 regarding an optional requirement to limit the number of pages the

OAG can upload for a single piece. (Note: The

OAG is not clear if the question is referring to the number of documents or the number of pages.)

5.

6.1.1.3 6 Can identifying markers (such as barcode/QR code) be added to the documents before printing? Or are identifying markers already included on correspondence?

Any additional identifying markers will be included on the correspondence.

6.

6.1.1.4 6 Will documents be sent over in print ready pdf files?

Yes.

7. 6.1.1.5 6 What is the estimated usage of envelopes and flats?

This information is unknown at this time. The

OAG plans to use the pilot project to gather statistical data.

8. 6.1.1.5 6 What is the maximum allowable pieces of paper needed to require the usage of flats vs. envelopes?

That is up to the vendor's discretion.

9. 6.1.1.5 6 Will documents be full color or black and white? What % of each kind is estimated?

All documents are to be printed in black and white.

Addendum #1 to Solicitation Number: 302-25-C-02171 Page 3 of 4

# RFP Section Page # Vendor Question OAG Answer

10. 6.1.1.5 6 What is the preferred method of printing? Double sided or single sided? Should we provide a quote for standard or premium paper?

All correspondence is to be duplex printed on standard paper.

11. 6.1.3.1 6 Can the OAG Seal be printed on the envelope at the standard .75 diameter or is a specific size required?

The OAG will provide the required OAG seal after contract award.

12. 6.1.3.1 6 Will the required envelopes have clear space for the outgoing mail address that line up with printed addresses on the correspondence?

The Respondent should propose the envelope type based on the requirements included in Section 6.1.3.1. The OAG will work with the vendor after Contract execution to ensure that addresses and return addresses display correctly on the selected envelope type.

13. 6.1.3.2 7 Should the OAG Seal be printed on the return envelope? If so, will we be given the address

Initially, the OAG anticipates that it will provide the respondent with prepaid envelopes. However, the OAG is open to vendor options for generating prepaid envelopes.

14. 6.1.3.2 7 What is the % of outgoing mail that will require return envelopes?

This information is unknown at this time. The

OAG plans to use the pilot project to gather statistical data.

15. 6.1.3.3 7 What is the average page count of correspondence?

This information is unknown at this time. The

OAG plans to use the pilot project to gather statistical data.

16. 6.1.4.1 7 What is the approximate amount of mail expected for each type of unit pricing?

This information is unknown at this time. The

OAG plans to use the pilot project to gather statistical data.

17. 6.1.4.1 7 What is the frequency of demand:

daily, weekly, monthly or will there be larger groupings sent in bulk? If sent in bulk, what is the estimated amount and frequency?

The OAG anticipates a daily demand. The

OAG does not anticipate bulk mailings.

18. 7.1 9 Am I correct in thinking Controlled

Correspondence is provided by the

OAG and we will be given access to upload and view information?

Yes. The OAG uses a portal for Controlled

Correspondence. Access and training will be provided after Contract Award.

19. 12.3.4 20 Can you clarify the Assumptions and

Exceptions section of the RFP?

An exception refers to any part of the RFP to which the vendor cannot fully comply.

Assumptions are used when needed to further explain a particular vendor response.

Neither are required elements of a response.

20. 14.1.6.1 24 What is the nature and extent of the referenced OAG security training, required security agreements, and certifications? Or where can this info be found?

Because Contractor agents will not have access to OAG systems or databases, no training, security agreements or certifications are required.

Addendum #1 to Solicitation Number: 302-25-C-02171 Page 4 of 4

# RFP Section Page # Vendor Question OAG Answer

21. 14.3.5 29 Clarify whether we can self-assess. If not, are there any requirements for the third-party assessors

(certifications, etc.)? What framework should be used for the assessment? If TCF, is there a minimum maturity level required for award?

The Contractor may independently complete the assessment or may engage a third-party to complete the assessment.

22. Attachment 1 NA Certificate of Destruction-Should we fill out this form in advance in case of an emergency or at the time of destruction.

The form should be completed at the time of destruction.