ESBD_381869_1730473728421_SOL_EXH_F.6_24R0019195A_971-82_Statement of Work.pdf

Rev. 02/22/2022

1TEXAS DEPARTMENT OF PUBLIC SAFETY

PORTABLE TOILET RENTAL STATEMENT OF WORK

1.0 Service Location:

Anzalduas Park, 6400 Anzalduas Dam Rd, Mission, Texas 78572

2.0 DPS Contract Monitor:

Alma Martinez 2525 N Internation Blvd Weslaco, TX 78599

956-565-7110

Alma.Martinez@dps.texas.gov

3.0 Period of Service:

The service period will be from Date of Award through 8/31/2025. This contract may be renewed for one (1) additional two-year period. Note: Contract durations cannot exceed four (4) years; this includes the initial term plus one renewal. DPS reserves the right to terminate this contract in accordance with the standard terms and conditions.

Unless otherwise coordinated with, and approved by, the contract monitor in writing, all services must be performed on a time and day approved by DPS contract monitor.

4.0 Contractor Service Requirements:

The Contractor shall furnish all labor necessary to deliver, maintain, stock, and clean one

(1) ADA compliant portable toilet and (2) non-ADA compliant portable toilet(s) for the location listed above. Toilet cleaning and servicing will be accomplished twice per week throughout the contract period of service. (2) Rental Sinks for the location listed above.

Any changes to this schedule must be approved by the Contract Monitor in writing. (This excludes holidays when the office is closed).

During a pandemic, as determined by DPS, when the Contractor arrives at a DPS Office for a pre-bid conference or to perform contracted services after award, they will be required to bring their own Personal Protective Equipment.

1. There may be a check in point where DPS staff could take their temperature.

2. There may be a checkpoint where the Contractor, and all members of their team, will be asked to show that they have a mask.

3. Contractor may be asked to fill out a short questionnaire concerning COVID

19 symptoms.

4. Contractor will be expected to wear a mask and keep social distance of at least 6’-0”, which is the recommendation of the CDC. (Even for meetings that take place outside of the building, this will be expected.)

5.0 Criminal History Background Checks

Contractor will have its project personnel submit to a DPS fingerprint-based criminal history background investigation completed within ten calendar days from date of award. To facilitate this criminal history background investigation, each person is required to complete the DPS Contractor Background Information form (HR-22), provided by DPS. Contractor is not responsible for any costs associated with obtaining any fingerprints for the criminal history background investigation. In the vent of a failed background check, the Contractor will have five calendar days from the announcement of failure date to re-submit completed Background forms to the Contract Monitor for replacement personnel. DPS will not allow personnel to work at the facility who have not successfully completed a DPS fingerprint-based criminal history background investigation and who do not otherwise maintain a DPS security clearance. In addition, DPS has the right to prevent Contractor’s personnel from gaining access to the DPS building(s) and computer systems if DPS determines that such personnel do not pass the background check or fail to otherwise maintain a DPS security clearance.

If all personnel have not been cleared within 30 calendar days from the date of award, the purchase order (PO) may be canceled and awarded to the next qualified Bidder listed on the Bid Tabulation. The above procedures and stipulations will apply to any subsequent Bidders that are awarded the project. DPS is a Law Enforcement organization and will make every effort to enforce applicable State of Texas, Federal and International laws. Persons with outstanding warrants will be subject to immediate arrest. Persons with criminal histories are not allowed on DPS property. Non-disclosure statements may also be required when working on or within certain DPS locations.

6.0 General Requirement:

A. Toilet(s) shall be ADA compliant portable toilet(s).

B. Toilet(s) shall have a bench style toilet with seat with cover.

C. Toilet(s) shall contain one (1) hand sanitizer dispenser.

D. Toilet(s) shall contain one (1) multi-roll lockable toilet paper dispenser.

E. The contractor is responsible to ensure that a sufficient number of employees have passed the required background check for each location to prevent a lapse in service if the primary contract employee is not available.

F. After each service, the contract service provider must annotate on the toiler log the date service was provided.

7.0 General Cleaning:

These duties will be performed by the contractor during each weekly toilet service visit.

1. Completely pump out the toilet holding tank and add appropriate, industry approved chemicals to control odor.

2. Restock the toilet paper dispenser.

3. Check hand sanitizer dispenser and restock to ensure sufficient quantity to last until next service period.

4. Clean the toilet seat, toilet seat cover, toilet bench, and all interior panels with industry approved disinfecting solution.

5. Wipe down toilet seat, toilet seat cover, toilet bench, and all interior panels to remove excess disinfectant.

6. Visually inspect the toilet for damage and repair or replace unit within 24 hours of any visible damage that prevents proper operation or poses a hazard to personnel.

Damage to include, but not limited to, cracks in the toilet materials which pose a risk of pinching to personnel, broken locks, broken or loose toilet seats, and associated drain connections.

7. Contractor is responsible for proper clean up and disposal of any waste spillage which occurs during servicing of the toilet.

8.0 Invoices:

Itemized invoices must be submitted by the 5th day of each month following the previous month’s service. The itemized invoice must include the DPS purchase order (PO) number and month of service. This information must be sent to:

Department of Public Safety, Finance, PO Box 4087, Austin, TX 78773-0130 or emailed to APinvoices@dps.texas.gov and Reg3AdmindWorkOrderReq@dps.texas.gov.

DPS will incur no penalty for late payment if payment is made in 30 or fewer days from receipt of goods or services and an uncontested invoice.

End of Section mailto:APinvoices@dps.texas.gov