ESBD_380389_1730998454625_Pre-Solicitation Presentation 10-31-2024.pdf

Request for Qualifications

RFQ769-25-995CS

POHL RECREATION CENTER

RENOVATION-PHASE 1

UNT SYSTEM FACILITIES PLANNING &

CONSTRUCTION

• Pre-Proposal Meeting/Site Visit

• Thursday, October 31, 2024 @ 3:00 p.m.

AGENDA

• INTRODUCTIONS

•PROJECT DESCRIPTION

•SUBMISSION REQUIREMENTS/CRITERION

•HISTORICALLY UNDERUTILIZED

BUSINESSES (HUB)

•SELECTION PROCESS/SCHEDULE

•REQUIREMENTS

•QUESTIONS

PROJECT DESCRIPTION

• This project will be to convert the current leisure pool natatorium into two levels of additional fitness space. The project will potentially increase the total fitness space from 15,000 sf to 35,000 sf.

• Project Programming-validate the high-level program developed during the 2022 Rec Sports Master Plan and produce a full program document for design and construction for the new fitness space. Programming to be complete by March 2025.

• Project Design-if services extended, a full comprehensive design package will be required, to include schematic design, design development, construction documents and specifications along with detailed construction cost estimates. Construction administration services to be included during construction.

• Construction projected to begin no later than February 2026 with completion by August 2027.

• Relevant successful experience of key individuals named to project team to include experience in renovation scopes of active/occupied recreation facilities projects.

• Firm performance & quality of past & current projects, including demonstrated success in delivery projects.

• Current capabilities, experience & capacity (current workload & availability) for individuals assigned to team.

• Demonstrated ability to seamlessly manage and transition from programming to design and construction.

• Project Management Procedures and the planning process will be evaluated based on the information presented in this RFQ. In addition, the quality assurance process, construction administration approach, specific project approach (work plan/schedule) and technical support capabilities .

• Demonstrated ability to monitor construction cost estimates including approach to the volatile construction material and long material lead times during the design process to ensure Owner’s construction budget is not exceeded at each step in the design process from programming to construction documentation.

• Quality & responsiveness of RFQ submittal – if applicable, the interview.

• Local representation, ability to respond quickly to issues during duration of project.

SUBMISSION REQUIREMENTS/CRITERIA

• A HUB Sub-Contracting plan is required with submission of your qualifications.

• Any questions regarding HUB Sub-contracting Plan can be directed to Sony Simon or Rosa Violante at email hub@untsystem.edu .

HISTORICALLY UNDERUTILIZED BUSINESSES

(HUB)

mailto:hub@untsystem.edu

THE HISTORICALLY UNDERUTILIZED

BUSINESS PROGRAM

•What is a Historically Underutilized Business

•Why we do a HUB Subcontracting Plan

•How to create a HUB Subcontracting Plan

Agenda

It is at least 51% owned by an Asian Pacific American, Black American, Hispanic American, Native American, American woman and/or Service-Disabled Veteran, who reside in Texas and actively participate in the control, operations and management of the entity's affairs.

What is a Historically Underutilized Business (HUB)?

•It is certified by the State of Texas.

•It is a for-profit entity that has not exceeded the size standards prescribed by 34 TAC §20.23, and has its principal place of business in Texas.

What is a HUB?

• Building Construction – 21.1%

• Special Trade Construction – 32.9%

• Professional Services – 23.7%

• Other Services – 26%

• Commodities – 21.1%

State of Texas and UNT System HUB Utilization Goals

•Texas State Law.

•Government Code Chapter §2161.252

•Administrative Code §20.14

•Demonstrates a “Good Faith Effort” (GFE) to diversify business opportunities.

•Responses that do not include a complete HSP must be rejected

Why we do a HUB Subcontracting Plan

(HSP)

Use this tool to determine which pages and sections must be completed based on the unique situation and plan of the submitting company.

Fillable Electronic Form at:

https://comptroller.texas.gov/purc hasing/vendor/hub/forms.php

Quick Checklist https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcomptroller.texas.gov%2Fpurchasing%2Fvendor%2Fhub%2Fforms.php&data=05%7C02%7CCarrie.Stoeckert%40untsystem.edu%7Ced83739af1c84474251508dc6aa9cfc7%7C70de199207c6480fa318a1afcba03983%7C0%7C0%7C638502524777517429%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=fUi0NA%2F1JEx08yR6qDx8tK3fTG%2FsjGc%2BCRljMb9zaVo%3D&reserved=0 https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcomptroller.texas.gov%2Fpurchasing%2Fvendor%2Fhub%2Fforms.php&data=05%7C02%7CCarrie.Stoeckert%40untsystem.edu%7Ced83739af1c84474251508dc6aa9cfc7%7C70de199207c6480fa318a1afcba03983%7C0%7C0%7C638502524777517429%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=fUi0NA%2F1JEx08yR6qDx8tK3fTG%2FsjGc%2BCRljMb9zaVo%3D&reserved=0

• Contains the HUB goals established by the State of Texas.

• Please ensure Section 1 is completed thoroughly and accurately.

• Note: UNT System HUB Area will verify the Vendor ID and HUB status of the submitting company

• Declare all subcontracting opportunities on this page.

• List by opportunity type, not by vendor name (that comes later).

• The choices at the bottom will determine which “Method” the submitting company will use to demonstrate a GFE.

• There is an addendum page to use if the submitting company identifies more than 15 subcontracting opportunities.

• If the submitting company is not subcontracting any of the work, they must explain how the company will perform the entire contract with its own employees, materials, etc.

• The designated representative of the submitting company will read and affirm the contractual obligations within the HSP by signing in the space below.

• This should be signed by a senior employee familiar with the project.

• Used if the submitting company intends to use only Certified HUBs or if they meet the State’s HUB goals.

• One page per subcontracting opportunity.

• The sum of these percentages must match the percentages listed on Page 2 for each opportunity.

• Note: UNT System HUB Area will verify the current HUB status and Vendor ID of all subcontractors.

Attachment A

• Used if the submitting company intends to use any non-HUB businesses or if they do not meet the State’s HUB goals (23.7% for Professional Services).

• One page per subcontracting opportunity.

• Minimum of 3 HUB Vendors and 2 related trade organizations

• Note: UNT System HUB Area will verify the current HUB status and

Attachment B

• The submitting company will show the selected vendor.

• Complete justification as to why a HUB vendor was not selected must be listed

• The sum of these percentages must match the percentages listed on Page 2 for each opportunity.

• Note: UNT System HUB Area will verify the current HUB status and

Attachment B (pg. 2)

• Only one of the many options for distributing information.

• All methods of distributing information must provide complete information.

• Respondents have 7 working days to respond.

• All contact information must be accurate.

HUB Subcontracting Opportunity Notification

•Visit the States of Texas “Centralized Master Bidders List” at:

https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp

• Contact associated trade organizations:

• DFW Minority Supplier Development Council

• http://dfwmsdc.com/

• Regional Hispanic Contractors Association

• http://regionalhca.org/

• US Pan Asian American Chamber –Southwest

• http://uspaacc-sw.org/

• Women’s Business Council –Southwest

• http://www.wbcsouthwest.org/

• Regional Black Contractors Association

• www.blackcontractors.org

How to Find HUB Vendors https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp http://dfwmsdc.com/ http://uspaacc-sw.org/ http://www.wbcsouthwest.org/ http://www.blackcontractors.org/

•Not signed.

•HSP not separate pdf from RFQ Response.

•Company information incorrect/incomplete.

•Not justifying the failure to meet State HUB usage goals.

•If self-performing, not providing required information.

•Section 2 does not match Methods “A” or “B”.

•Respondents not allowed 7 working days.

•HUBs and minority chamber not contacted.

•No documentation showing “GFE”.

•Missing any information that the UNT System HUB Area is not allowed to fill in for the submitting company

Possible Reasons for Rejection

•The submitting company’s HSP is a binding document.

•Contract language requires the submitting company to abide by the terms of the original HSP.

•The HSP can be revised only with the consent of the UNT System HUB Area. The same “GFE” requirements will apply.

•You can send us a draft of your HSP via email 10 days prior to the deadline for review.

Remember…

•Rosa Violante, Assistant HUB Coordinator & Outreach Specialist

Sony Simon, Assistant HUB Coordinator & Outreach Specialist

•Email: hub@untsystem.edu

•Web: https://finance.untsystem.edu/vendor-resources/hub-program/

•Fillable Electronic Form at:

https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

Assistance is Available mailto:hub@untsystem.edu https://finance.untsystem.edu/vendor-resources/hub-program/ https://finance.untsystem.edu/vendor-resources/hub-program/ https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

CONTRACT

•A sample contract is included in the RFQ document.

We are providing the sample contract so it can be reviewed by your company and, if selected, you know what you will be signing and agreeing to.

•Make sure you have reviewed the contract as NO CHANGES to the contract will be accepted.

• Responses are due November 20, 2024 @ 2:00p.m.

• HUB plans are due on November 20, 2024 @ 2:00p.m., please submit HUB Plan as a separate pdf document in Jaggaer.

• Responses will be submitted electronically thru Jaggaer site:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS,

• Anticipate contract complete December 2024, with Notice to Proceed December 2024.

SELECTION PROCESS

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS

• Provide a single point of contact with phone number and email

• Make sure you address each criteria listed that starts on page 002400-7, Evaluation Criteria. Note that criteria requires multiple items to be addressed under certain criteria.

REQUIREMENTS

• Questions should be directed to Carrie Stoeckert, Construction Contract Expeditor III– please email questions to: carrie.stoeckert@untsystem.edu

• Questions must be received by November 6, 2024, by 2:00 p.m. – questions & answers will be posted to UNT System website by November 8, 2024, by 5:00 p.m.

• Questions & answers and any addendums will be posted to:

https://www.untsystem.edu/bid-opportunities, https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS and http://www.txsmartbuy.com/sp

QUESTIONS

https://www.untsystem.edu/bid-opportunities https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS http://www.txsmartbuy.com/sp