ESBD_377494_1727207644147_IW191809.pdf

PCHBPINVl KA00085 Pa_ge ....J._ of _.L

INVITATION FOR BIDS

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT

IF NOT BIDDING

00 NOT RETURN THIS FORM.

AGENCY TO INVOICE

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

ACCOUNTS PAYABLE

P.O. BOX 4018

HUNTSVILLE, TX 77342-4018

O£!iTw.,AllON Oi= 0000·$ If DFfl:Rf)fTT11AN AB.0\/E

SEE BELOW

.DEUVERV IN_ OAvs;CA·SH DtsCOU�T_ .. _ 0A

YS·OR �ET30

Chock bcilow, if pt•foronc• i;;f,'limod 1md111r 34 TAC R·uto 20:306 .(..) Goods proauced or o1lered by a Texas bidder thal is owneq by a Te,as r.e.sldent se,vice-disabled veteran (..) G.ooclspioduoodlnTexasor offered by a T&xasbidder lhal is not owned by a Texas re'sk!ent �ervlce-<lisabled vetei�h

.U Agriculluf<! products produced or .gro,vn in TX U Agric�llureprod��ISaA(Jserv�ei;otretwbyTl( bidder� L) Services offel)ld b y ·a f ex�� bidder lhal Is owned 6y a

Texas resldeol S:ervloe-dlsabled veteran (.j Servlcesofferedby aT."'x.,sbld�erthallsnot owne� b y a Texas'reslde,,t s�vice-dlsahled vele'<ln U Te.xns vegelation nalive to the r.eglon.

U USA produced st1ppijes. materials, equipment or agriC-Ultural pro·ducts U ProduclSor'p"ISonsv/1111 men(ai orph,.-slcal dlsabUhies (..) Products· mad;, o.f recycled, remanuiactu,ed. or environmenlaly sensitive materiats inc1uding recycl·ed steel

U Energy etficlenl. products U Rubberl?,i/(1 ;,sphall paving m;iterlal (_} Recycled motor oil an d lubricants

U Products. produced at l&cOlties loc�ted on formerly COntaminaied prop8rty

U Productsand ser.ices'ttom <l<:OnOfl\JcaDy depressed or bligh1ed areas

U vendors that me'el or exceed air quality' s\andards· U Recycled or reused c.omputer equipment of <>lher man ura.cturer.s U Foods ofhlghern'utrlllonal'vatuo·(for consumption rn a' publlc caf�teria only) LJ Commercial production companyoraijvertislng ageocy tocated in Tex.as.

IF BIDDING

Each bid mus1 be.

placed in a ·separate envelope wlln bid opening d.:1to.

bid number� and.

purcha-S:er name

:an.notated I mmediately below return addre$S, on SEAi.EB BID

ENVELOPE

ISSUE DA

TE:

BID NO.

BID OP-ENI NG 3 P.M..

PURCHASER:

Pl:iONE:

SEPTEMBER 24, 2024

IW191809

OCTOBER 14, 2024

KRAMER, AMANDA

93 6-437-3801

FAXED BIOS WILL NOT BE ACCEPTED

UNLESS NOTED BELOW

..,. FAILURE TO SIGN WILL DISQUALIFY BID •

NTHa.,iiEO:SlciNAfURE oATE.

TYPED NAME OF SIGNER

IF BIDDING, RETURN SEALED BIDS TO':

TEXAS DEPARTME�T OF GRIMlt,IAI. JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 625

HUNTSI/ILLE, TEXAS 77340

...,. VENDOR ADDRl:SSAND IDENTIFICATION NUMBER,..

VENOOR'ID NUM!lER ·Sce-E;:! M«l'l'lllntVII 1.1 f-,, vt'l'delf1a Nillnliol'lmllllCGOII•

Bidder

M�st Fill.

Name ol Firm

Sfreol Address In

Sy �Ing 1h!� tJ:ld, bl�r r.e11!fl� Ulill II 1.1 Tex�:; addtes$ 1$, .:;hQwn .as !ho -addres.s. of 1be bidder_bidde<,qualf1es as a Texas �dder 8$ defined In �cuon 2-155 4"4-(o) OI the TOllf.l.S G(1VOftlMtlfll coot)., .Bidder agr.ees, to compty with .all ;ern:-.s and oondiboris bekiw and on attacho.d p:,gij$

QUOTE F.O.B. DESTINATION PREPAID ANO ALLOWED

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) IS CURRENTLY

REQUESTING BIDS TO ESTABLISH A BLANKET PURCHASE ORDER (BPO)

FOR THE PROCUREMENT OF CUSTOM FABRIC GARMENT PATCHES.

THE BPO TERM WILL BE UPON AWARD THROUGH AUGUST 31, 2025.

CONTINUED ON NEXT PAGE

BU-70:IA {R8v, 10/17) IFS

PCHBPINV2 KA00085

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page ..L of_5_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

OCTOBER 14, 2024

IW191809

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

QUANTITIES LISTED ARE ESTIMATES ONLY AND SHALL NOT BE CONSTRUED AS

A MINIMUM OR MAXIMUM THAT THE AGENCY MUST ORDER.

QUANTITIES WILL BE ORDERED ON AN AS NEEDED BASIS. (RELEASE ORDER)THE

TDCJ SHALL NOT BE RESPONSIBLE FOR ANY QUANTITIES NOT ORDERED BY THE

CANCELLATION EFFECTIVE DATE OR BY AUGUST 31, 2025.

THE TDCJ RESERVES THE RIGHT TO INCREASE, DECREASE, CHANGE, OR

CANCEL THIS BPO VIA A PURCHASE ORDER CHANGE NOTICE (POCN) WITHOUT

CAUSE. CANCELLATION OF THE BPO MUST HAVE A 30 DAY WRITTEN NOTICE.

EMAILED BIDS WILL NOT BE ACCEPTED. HARD COPY BIDS WILL BE DATE AND

TIME STAMPED WHEN RECEIVED IN THE CONTRACTS AND PROCUREMENT OFFICE.

LATE BIDS WILL NOT BE ACCEPTED.

SEE ATTACHMENT A FOR PHOTOGRAPH. A SAMPLE PATCH AS DESCRIBED

SHALL BE PROVIDED WITH BID. BIDS WITHOUT THE SAMPLE PATCH WILL NOT

BE CONSIDERED.

DELIVERY INFORMATION AND INSTRUCTIONS WILL BE PROVIDED ON THE

AWARDED BPO.

PLEASE QUOTE F.O.B. DESTINATION, FREIGHT PREPAID AND ALLOWED.

FREIGHT CHARGES MUST BE ADDED INTO THE UNIT COST AND NOT INVOICED

SEPARATELY. FREIGHT CANNOT BE ADDED AT TIME OF DELIVERY.

PLEASE INDICATE DELIVERY LEAD TIME

ITEM STOCK NUMBER CONT QUANTITY U/M

201-37-230601 50000.0000 EA

DIMENSIONS: 3.42 INCHES WIDE BY 4.08 INCHES HIGH

SHAPE: SHIELD, WIDE UPPER AND NARROW BOTTOM,

ROUNDED UPPER CORNERS

BACKGROUND: TWILL, NAVY BLUE COLOR

OUTER SERGE: CLASSIC WHITE THREAD, TIGHT STITCHING

BACKING HEAT SEALED AND COLORFAST

DESIGN: CENTER EMBLEM: STATE OF TEXAS (NO LETTERING),

STATE OUTLINE SHAPE, DIVIDED IN TEXAS FLAG

COLORING PATTERN:

BLUE ON LEFT SIDE

WHITE ON UPPER RIGHT SIDE

RED ON LOWER RIGHT SIDE

YELLOW STAR ON THE BLUE LEFT SIDE

CONTINUED ON NEXT PAGE

UNIT PRICE EXTENSION

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page i. of_5_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

OCTOBER 14, 2024

IW191809

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

LETTERING: FOUR (4) LINES OF TEXT ARCHED ABOVE THE CENTER

EMBLEM, READING AS FOLLOWS:

TEXAS

DEPARTMENT

OF

CRIMINAL JUSTICE

LETTERING: TWO (2) LINES OF TEXT ARCHED UNDER THE CENTER

EMBLEM, READING AS FOLLOWS:

THREADS:

DELIVER TO:

TDCJ

CORRECTIONAL

INSTITUTIONS

THREAD COLORS ARE MADEIRA #40 WEIGHT, RAYON

RED: 1147

WHITE: 1001

BLUE: 1076

YELLOW: 112 5

HIGHTOWER UNIT GARMENT FACTORY

902 FM 686

DAYTON, TX. 77535

SUSPENSION, DEBARMENT, AND TERRORISM:

BIDDER CERTIFIES THAT THE BIDDING ENTITY AND ITS PRINCIPALS

ARE ELIGIBLE TO PARTICIPATE IN THIS TRANSACTION AND HAVE NOT BEEN

SUBJECTED TO SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY

DETERMINED BY ANY FEDERAL, STATE, OR LOCAL GOVERNMENTAL ENTITY AND

THAT BIDDER IS IN COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND

RULES RELATING TO PROCUREMENT AND THAT BIDDER IS NOT LISTED ON THE

FEDERAL GOVERNMENT'S TERRORISM WATCH LIST AS DESCRIBED IN EXECUTIVE

ORDER 13224. ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE

LISTED AT HTTPS://WWW.SAM.GOV/.

BIDDER AGREES THAT ANY PAYMENTS DUE UNDER THIS CONTRACT WILL BE

APPLIED TOWARDS ANY DEBT, INCLUDING BUT NOT LIMITED TO DELINQUENT

TAXES AND CHILD SUPPORT THAT IS OWED TO THE STATE OF TEXAS.

AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE

ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING

ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,

BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN

PAYMENTS, AND DELINQUENT CHILD SUPPORT.

IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE BIDDER

ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR

MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION

BU•70,IA {R,v. 04/03) l�B CONTINUED ON NEXT PAGE

EXTENSIONS

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page ..i. of_5_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

OCTOBER 14, 2024

IW191809

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT

CODE (TEXAS PUBLIC INFORMATION ACT).

THE PUBLIC INFORMATION ACT MAY REQUIRE THE BIDDER TO MAKE INFORMATION

RELATED TO THIS CONTRACT AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST

FOR PUBLIC INFORMATION. THE BIDDER AGREES, UPON REQUEST, TO MAKE

INFORMATION RELATED TO THIS CONTRACT THAT IS NOT OTHERWISE EXCEPTED

FROM RELEASE BY THE PUBLIC INFORMATION ACT AVAILABLE TO THE PUBLIC IN

HARD COPY, UNLESS THE REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE

THE INFORMATION IN ANOTHER MUTUALLY AGREEABLE FORMAT. THE BIDDER

ACKNOWLEDGES THAT THE AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED

TO THE BIDDER'S COMPLIANCE WITH THE PUBLIC INFORMATION ACT.

THE VENDOR AGREES NOT TO USE ANY ARTIFICIAL INTELLIGENCE IN THE

PERFORMANCE OF THIS CONTRACT WITHOUT PRIOR WRITTEN CONSENT OF THE

TDCJ.

SECURITY:

WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S

COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS

INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY

OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC

REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:

1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING

DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS

WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A

SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY

STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY

STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.

FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS

FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH

INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT

HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.

(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED

IN THE ADDRESS BAR OF YOUR BROWSER.)

THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF

ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,

PRIOR TO ANY DELIVERY.

2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND

INSPECTION WHILE ON TDCJ PROPERTY.

3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.

DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION

AT ALL TIMES.

BU•70,IA {R,v. 04/03) l�B CONTINUED ON NEXT PAGE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page 2. of_5_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

OCTOBER 14, 2024

IW191809

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO

ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT

LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY

TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND

CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE

DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.

5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE

WITH THE CURRENT BUSINESS ENVIRONMENT.

6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED

PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY

THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON

A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED

PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE

THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE

A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL

BURDEN ON STAFF.

7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL

NOT BE IN DELIVERY VEHICLE.

TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE

ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.

THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE

RESPONSIBLE FOR INTERPRETING THESE RULES.

FOR QUESTIONS OR INQUIRIES CONTACT:

JANICE WOOLEY, CTCD, CTCM

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3842

EMAIL: JANICE.WOOLEY@TDCJ.TEXAS.GOV

FOR QUESTIONS OR INQUIRIES CONTACT:

AMANDA KRAMER, CTCD

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3801

EMAIL: AMANDA.KRAMER@TDCJ.TEXAS.GOV