ESBD_377111_1728499318957_Addendum 1 - TMD25-FMO-0036305.pdf
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- Attached to
- Killeen RC HVAC Replacements
- Solicitation number
- TMD25-FMO-0036305
- Issued by
- Bastrop County, La Casita CDP, Texas
About this file
This document is an Addendum to Solicitation #TMD25-FMO-0036305 issued by the Texas Military Department. The addendum provides clarifications and answers to questions related to the Killeen RC HVAC Replacements project. The project requires the replacement of three (3) 4-ton and one (1) 2-ton natural gas split HVAC systems, including the condenser, filter base, copper lines, drainage lines, and exhaust vents. The solicitation has an effective date of 10/09/2024, and bidders are advised to acknowledge receipt of this addendum prior to the bid opening.
The addendum confirms that equivalent equipment may be bid as long as it meets the specified requirements. It also clarifies the number of HVAC units to be replaced and the scope of work for the copper lines, drainage lines, and exhaust vents. Specifically, if the new units require different size copper lines, they shall be changed, and if not, the existing lines must be flushed and new insulation installed. The drainage lines shall be replaced with new PVC, and the furnace shall be transitioned with a metal plenum instead of duct board, with the use of a fire-rated canvas connector being acceptable.
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Text version
ADDENDUM OF SOLICITATION
1. SOLICITATION NO.
TMD25-FMO-0036305
2. ADDENDUM NO.
3. EFFECTIVE DATE
10/09/2024
4. ISSUED BY
Texas MilitaryDepartment 2200 W. 35th Street Austin, Texas 78703
5. NAME AND ADDRESS OF OFFEROR
6. The above numbered solicitation is an addendum as set forth in Item 4. The hour and date specified for receipt of Bids is extended, X is not extended.
Bidders should acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or, by one of the following methods:
(a) By completing Items 5 and 8, and returning 1 copy of the addendum; (b) By acknowledging receipt of this addendum on each copy of the bid submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF BIDS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR BID. If by virtue of this addendum, you desire to change a bid already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.
7. DESCRIPTION OF ADDENDUM
TMD has issued this Addendum 1 in order to post the Question and Answer document for this Project.
Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.
8a. NAME AND TITLE OF SIGNER (Type or Print)
8b. OFFEROR
(Signature of Person Authorized to Sign) Date Signed
TEXAS MILITARY DEPARTMENT
Invitation For Bids #
TMD25-FMO-0036305 Killeen RC
HVAC Replacements
Question and Answer Document
Question: Ar we allowed to bid equivalent equipment as long as it meets the same specifications and these supporting documents will be provided?
Answer: Yes
Question: The IFB states that we are to "perform the replacement of three (3) 4-ton, natural gas split Heating, Ventilation, and Air Conditioning (HVAC) systems to include condenser and filter base, two (2) 2-ton natural gas split HVAC systems", however, there are only four units listed on the specifications and only 4 units were mentioned at the site visit. Are we changing out 4 units or
5 units?
Answer: was supposed to read three (3) four-ton and one (1) two-ton HVAC systems
Question: The IFB states that "All copper, drainage lines and exhaust vents will be changed out."
Is it mandatory to change our copper line sets if they are in good condition? Does the entire exhaust vents have to be changed out, or just the connections at the furnaces?
Answer: If new units require different size copper lines they shall be changed. If not changed, flushing copper lines is required, and new piping insulation shall be installed either way without splitting insulation tubing. Drain line shall be replaced with new ¾” PVC
Furnace shall be transitioned with metal plenum NOT Duct Board, but use of canvas connector fire rated is acceptable.
Question: Section C.1 states “replacement of three (3) four-ton…and two (2) two-ton HVAC systems,” however, on the job walk, the POC stated that there were only three (3) four-ton and one (1) two-ton HVAC systems that needed to be replaced. Please advise the correct number of
HVAC systems to be replaced.
Answer: was supposed to read three (3) four-ton and one (1) two-ton HVAC systems
Question: Section C.1 states “All copper, drainage lines and exhaust vents will be changed out,” however, on the job walk, the POC stated that the lines only need to be flushed, not replaced.
Please advise correct scope of work.
Answer: If new units require different size copper lines they shall be changed. If not changed, flushing copper lines is required, and new piping insulation shall be installed either way without splitting insulation tubing. Drain line shall be replaced with new ¾” PVC
Furnace shall be transitioned with metal plenum NOT Duct Board, but use of canvas connector fire rated is acceptable.
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