ESBD_376606_1726252042178_RFP 24BCP09B - Grant Writing and Administration Services - HMGP DR 4781 - 4798 - 5487.pdf

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Bastrop County

REQUEST FOR PROPOSALS

Proposal Reference Number: RFP 24BCP09B

Project Title: Grant Application Writing and Grant Administrative Services of Any Awarded Funds for HMGP FEMA-DR 5487 (Texas Windy Deuce Fire), FEMA-DR 4781

(Texas Severe Storms, Straight-line Winds, Tornadoes, and Flooding), and FEMA-DR 4798 (Texas Hurricane Beryl).

Proposal Closing Date: 2 :00 P.M. (CST), October 3, 2024

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Table of Contents............................................................................................................................... Page 2

Request for Proposals

(1) Introduction ............................................................................................................................Page 3

(2) Definitions ............................................................................................................................... Page 3

(3) General Information ................................................................................................................ Page 4

(4) RFP Withdrawals and/or Amendments ................................................................................... Page 6

(5) Proposal Submittal Requirements .................................................................................. ….....Page 6

(6) Proposal Evaluation and Contract Award .................................................................... ……………..Page 7

Appendix A – Scope of Services

Project Title .................................................................................................................................. Page 9

(1) Scope of Services Contact ........................................................................................................ Page 9

(2) Proposal Evaluation Factors ..................................................................................................... Page 9

(3) Key Events Schedule................................................................................................................. Page 9

(4) Scope of Services ..................................................................................................................... Page 10

(5) Content of Proposal……………………………………………………………………………………………...……………Page 11

(6) Selection Process …………………………………………………………………………………………………..…………..Page 11

Appendix B – Proposal Proposal Verification………………………………...................................................................................Page 18

I Contract Award Information

(1) Term of Contract……………………………. ………………………………………………………………...................Page 19

(2) Federal, State and/or Local Identification Information .........................................................Page 19

II Contract Terms and Conditions

(1) Standard Terms and Conditions…...........................................................................................Page 19

RFP Acknowledgement Form…………………………………………………………….............................................Page 25

Appendix C – Form CIQ ………................................................................................................................Page 26 Appendix D – Certificate of Interested Parties (Form 1295) ..........................................................Page 27 Appendix E – HB 89 Verification Form…………………………................................................................Page 30 Appendix F – Bastrop County Section 3 Resolution..……………........................................................Page 31 Appendix G – Sample Scoresheet………………………………………………………………………………………………. Page 35

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Bastrop County

Request for Proposals

1. Introduction

A. Project Overview: Bastrop County is requesting Proposals with the intent of awarding a contract for the services contained in Appendix A – Scope of Services.

B. RFP Questions:

i. RFP Clarifications: All questions related to requirements, processes or scope of work for this RFP should be submitted in writing to the Purchasing Agent identified in section 2 below. The County is the final judge of the meaning of any word(s), sentences, paragraphs or other parts of the solicitation documents. Proposers are encouraged to seek clarification, before submitting a Proposal, of any portion of the Proposal documents that appears to be ambiguous, unclear, inconsistent, or otherwise in error.

Clarifications will be in writing.

ii. Replies: Responses to inquiries which directly affect an interpretation or effect a change to this RFP will be issued in writing by addendum and will be uploaded to the Bastrop County website (http://www.co.bastrop.tx.us/page/pur.Proposals). All such addenda issued by County prior to the submittal deadline shall be considered part of the RFP. The County shall not be bound by any reply to an inquiry unless such reply is made by such formal written addendum.

iii. Acknowledgement of Addenda: The Proposers must acknowledge all addenda by signing and returning such document(s) or by initialing appropriate area of the Proposal.

C. Notification of Errors or Omissions: Proposers shall promptly notify the County of any omissions, ambiguity, inconsistency or error that they may discover upon examination of this RFP. The County shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

D. Conflict of Interest Questionnaire (Form CIQ): A person or business, and their agents, who seek to contract or enter into an agreement with the County, are required by Texas Local Government Code, Chapter 176, to file a conflict-of-interest questionnaire (FORM CIQ) which is found in Appendix C.

E. Certificate of Interested Parties (1295 Form): A person or business, and their agents, who seek to contract or enter into an agreement with the County, are required by Texas Local Government Code Chapter 2252, Subtitle F, Title 10, Section 2252.908, to file a disclosure of interested parties with the Texas Ethics Commission (https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm). A sample form and instruction sheet can be found in Appendix D.

F. House Bill 89 Verification Form: A person or business, and their agents, who seek to contract or enter into an agreement with the County, are required by Texas Local Government Code Chapter 2270 Section 1, Subtitle F, Title 10, Section 2270.001to submit a verification form to the County. This Chapter reads “Prohibition on Contracts with Companies Boycotting Israel”. This form is found in Appendix E.

2. Definitions

Proposal: The signed and executed submittal of the entirety of Appendix B – Proposal.

Proposers: The Proposer and the Proposer’s designated contact signing the first page of the Proposal.

County of Bastrop (“County”): The County of Bastrop, Texas.

http://www.co.bastrop.tx.us/page/pur.bids https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

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Bastrop County Purchasing Office: The Bastrop County Purchasing Office is located at 803 Pine Street, Room 101, Bastrop County78602. PH: (512) 581-7110; Fax: (512) 581-4228.

Project: The name is identified on the cover sheet and first page of Appendix A – Scope of Services.

Purchasing Agent: Bastrop County Purchasing Agent is Leon Scaife:

Phone: (512) 581-7110 E-Mail: leon.scaife@co.bastrop.tx.us

Request for Proposal (RFP): The entirety of this document, including all Appendices and Addenda.

Scope of Services: The entirety of Appendix A – Scope of Services.

3. General Information

A. Tax Exempt Status: County purchases are exempt from State Sales Tax and Federal Excise Tax. Do not include tax in the Proposal. County will furnish Excise Tax Exemption Certificate upon request.

B. Public Inspection of Proposals: The County strictly adheres to the Texas Public Information Act (Texas

Government Code Chapter 552.001, et seq.) and all other governing statutes, regulations, and laws regarding the disclosure of RFP information. Proposals are not available for public inspection until after the contract award. If the Proposers has notified the County, in writing, that the Proposal contains trade secrets or confidential information, the County will generally take reasonable steps to prevent disclosure of such information, in accordance with the Public Information Act. This is a statement of general policy only, and in no event shall the County be liable for disclosure of such information by the County in response to a request, regardless of the County’s failure to take any such reasonable steps, even if the County is negligent in failing to do so.

C. Legal Relations and Responsibilities: Proposers shall maintain adequate records to justify all charges, expenses and costs incurred in performing the Services for a period of at least Five (5) years following the termination date of the contract. The County shall have full and complete access to all records, documents and information collected and/or maintained by Proposers in the course of the administration and performance of the Contract. This information shall be made accessible at Proposer’s local place of business in the County’s jurisdiction, for purposes of inspection, reproduction and audit without restriction.

D. Application: These standard terms and conditions shall apply to all County of Bastrop (hereafter “County” or

“Owner”) solicitations and procurements, unless specifically accepted in the solicitation specifications.

E. Requirements: By submitting a Proposal, the Proposers agrees to provide the County of Bastrop with the specified goods or services described in the solicitation in accordance with these standard terms and conditions, at the agreed upon Proposal price and in compliance with the stated specifications and any subsequent addendums issued prior to the date of the Proposal opening.

F. Legal Compliance: Proposers must comply with all Federal, State and Local laws, statutes, ordinances, regulations and standards in effect at the time of delivery of goods and services, and must maintain any and all required licenses and certificates required under the same laws, statutes, ordinances, regulations and standards for services and/or goods provided in response to this solicitation. Proposers certifies that he/she holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein.

G. Right to Refuse Proposal: The County reserves the right to refuse any and/or all parts of any and or/all mailto:leon.scaife@co.bastrop.tx.us

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Proposals and to waive formalities in the best interest of the County. Bastrop County does not discriminate on the basis of race, color, national origin, sex, religion, and age or disability status in employment, procurement or provisions of service.

H. Estimated Quantities: If the solicitation calls for unit pricing on specific items, the quantities described for each item are estimates only and not guaranteed amounts. The actual amount ordered over the contract period may be more or less than the estimate. Quantities represent the County’s best estimate, based on past history and anticipated purchases.

I. Independent CONSULTING FIRM: Proposers agrees that Proposers and Proposer’s employees and agents have no employer-employee relationship with County. Proposers agrees that if Proposers is selected and awarded a contract, County shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will County furnish any medical or retirement benefits or any paid vacation or sick leave.

J. Assignments: The rights and duties awarded the successful Proposers shall not be assigned to another without the written consent of the Bastrop County Purchasing Agent. Such consent shall not relieve the assigner of liability in the event of default by the assignee.

K. Liens: Proposers shall indemnify and save harmless the County against any and all liens and encumbrances for all labor, goods, and services which may be provided to the County by Proposers or Proposer’s vendor(s), and if the County requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the County.

L. Gratuities/Bribes: Proposers certifies that no bribes in the form of entertainment, gifts, or otherwise, were offered or given by the successful Proposers, or its agent or representative, to any County officer, employee or elected representative, with respect to this RFP or any contract with the County, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract

M. Financial Participation: Proposers certifies that it has not received compensation from the County to participate in preparing the specifications or RFP on which the Proposal is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate.

N. Responsiveness of Proposals: The County desires to receive competitive Proposals, but will declare any

Proposal “non-responsive” if they fail to meet the significant requirements outlined in this solicitation document.

O. Discrepancies and Errors: In the case of a discrepancy between the unit price and invoice price, the Proposal price (Price per cubic yard) will prevail. The unit based price of a Proposal that has been opened may not be changed for the purpose of correcting an error in the Proposal price.

P. Identical Proposals: In the event two or more identical Proposals are received, and are lowest, responsible and responsive, award will be made as prescribed in the Texas Local Government Code, Chapter 2.62.027(b).

Q. Withdrawal of Proposals: Proposer may withdraw any submitted Proposal prior to the Proposal submission deadline. Proposer may not withdraw once the proposals have been publicly opened, without the approval of the County’s Purchasing Agent. Proposer will be allowed to withdraw proposals that contain substantial mathematical errors in extension. However, once a Proposal has been withdrawn, it can no longer be considered.

R. Disqualification of Proposers: The County may disqualify Proposer, and their proposal not be considered, for

Bastrop County - RFP 24BCP09B - Page 6 of 36 any of the following reasons: Collusion among Proposer; Proposer’s default on an existing or previous contract with the County, including failure to deliver goods and/or services of the quality and price Proposal;

Proposer’s lack of financial stability; any factor concerning the Proposer’s inability to provide the quantity, quality, and timeliness of services or goods specified in the solicitation; Proposers involved in a current or pending lawsuit with the County; Proposer’s attempt to influence the outcome of the solicitation through unauthorized contact with County officials outside of those listed in the solicitation documents; and Proposer’s attempt to offer gifts, gratuities, or bribes to any County employee or elected official in connection with a solicitation.

S. Waiver of Formalities: County reserves the right to reschedule, extend, or cancel this RFP at any time. County reserves the right to reject any or all responses, and to waive formalities or irregularities in connection with this RFP and may consider submissions not made in compliance with this request for proposal if it elects to do so, to the extent permitted by law, although the County will have no obligation for such consideration. The County reserves the right to waive any minor irregularities that do not materially affect the scope or pricing of submitted Proposals.

T. Outstanding Liabilities: Proposer shall not have outstanding, unpaid liabilities owed to the County. Liabilities may include, but are not limited to, property taxes, hotel occupancy taxes, and license or permit fees.

Proposal will be considered non-responsive and not given further consideration if submitted by a Proposer with such outstanding liabilities.

U. Offset: The County may, at its option, offset any amounts due and payable under contract award under this solicitation against any debt lawfully due the County from a vendor, whether or not the amount due arises pursuant to the terms of the contract and whether or not the debt has been reduced to judgment by a court.

V. Solicitation Results: The County normally posts solicitation results on-line after proposals are received and approved in Commissioner’s Court. The County’s website is www.co.bastrop.tx.us. Results are on the Purchasing Solicitation page, in the same place as the original solicitation documents. Posted results are for informational purposes only, not a notice of award.

W. Control of The Work: Proposers shall furnish all materials and perform work in reasonably close conformity with the scope of work referenced in this request for Proposal. Proposers must obtain written approval from Bastrop County before deviating from the scope of work provided in this request for Proposals. Failure to promptly notify Bastrop County of any errors or concerns with the scope of work will constitute a waiver of all claims for misunderstandings or ambiguities that result from the errors, omissions, or discrepancies discovered.

X. Cost of Proposal: The cost of submitting a proposal shall be borne by the Proposer, and the County will not be liable for any costs incurred by a Proposers responding to this solicitation.

Y. 2 CFR 200: Bastrop County follows the procurement standards in 2 CFR 200.317 – 2 CFR 200.327 and Appendix II to Part 200 for procurement actions to be funded with Federal funds. All attempts are made to adhere to these policies and procedures and updates are made as needed. The entirety of the language found in 2 CFR 200.317 – 2 CFR 200.327 may not be applicable in all instances, programs, and/or situations.

The entirety of 2 CFR 200 applies to Federally funded programs/projects and are agreed upon by the awarded

4. RFP Withdrawals and/or Amendments

A. RFP Withdrawal: The County reserves the right to withdraw this RFP for any reason.

B. RFP Amendments: The County reserves the right to amend any aspect of this RFP by formal written http://www.co.bastrop.tx.us/

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Addendum prior to the Proposal submittal deadline and will endeavor to notify all potential Proposer that have registered with the County, but failure to notify shall impose no obligation or liability on the County. All modifications and addendums must be in written form prepared by the County department issuing the solicitation. Proposers is responsible for incorporating any and all modifications and addendums into their Proposals.

5. Proposal Submittal Requirements

A. Submittal Packet – Required Content: Proposers shall submit one (1) original and three (3) copies as well as one (1) electronic copy of materials that demonstrate their experience in performing a project of this scale and complexity. This submittal packet shall be submitted in a sealed envelope with a completed, signed and executed Appendix B – Proposal (Page 18-23).

B. Submittal Deadline: The deadline for submittal of Proposal is 2:00PM (CST) October 3, 2024. It is the

Proposer’s responsibility to have the Proposal correctly marked and hard-copies delivered to the Bastrop County Purchasing Office. No extensions will be granted and no late proposals will be accepted.

C. Proposals Received Late: Proposer are encouraged to submit their Proposal as soon as possible.

The time and date of receipt as recorded in the Bastrop County Purchasing Office shall be the official time of receipt. The County is not responsible for late delivery of mail or other carrier. Late proposals will not be considered under any circumstances.

D. Alterations or Withdrawals of Proposal: Any submitted Proposal may be withdrawn or a revised Proposal substituted if a written notice is submitted to the Bastrop County Purchasing Office prior to the submittal deadline. Any interlineations, alteration, erasure or other amendment made before the submittal deadline, must be signed or initialed by the Proposers or the Proposer’s authorized agent, guaranteeing authenticity.

Proposal cannot be altered, amended or withdrawn by the Proposers after the submittal deadline.

E. Proposal Format: All proposals must be prepared in single-space type, on standard 8-1/2” x 11” vertically oriented pages, using one side of the paper only. Pages shall be numbered at the bottom. Entries shall be typed, or legibly written in ink. All proposals shall be mailed or hand delivered to Bastrop County. Any other format (via telephone, fax, email, etc.) shall be rejected by the County.

F. Validity Period: Once the submittal deadline has passed, any Proposal shall constitute an irrevocable

Proposal to provide the commodities and/or services set forth in the Scope of Services at the price(s) shown in the Proposal on the terms set forth in the Proposal, such Proposal to be irrevocable until the earlier of the expiration of ninety (90) days from the submittal deadline, or until a contract has been awarded by the County.

6. Proposal Evaluation and Contract Award

A. Proposal Evaluation and Contract Award Process: An award of a contract to provide the goods or services specified herein will be made using competitive sealed Proposals, in accordance with Chapter 262 of the Texas Local Government Code and with the County’s purchasing policy. Bastrop County will score all eligible respondents based on the proposal evaluation factors listed in Appendix A. A contract will be awarded to the most qualified proposer that meets all evaluation factors of this request for proposal and provides or meets all requirements set forth by Bastrop County in this RFP. The selected Proposers must NOT be debarred from any federal and/or state agency and Bastrop County will conduct a review of the Proposer’s status on SAM.Gov. The Bastrop County Commissioners Court will make the final selection and award. The County has the right to reject any and/or all Responses.

B. Completeness: If the Proposal is incomplete or otherwise fails to conform to the requirements of the RFP, County alone will determine whether the variance is so significant as to render the Proposal non-responsive, Bastrop County - RFP 24BCP09B - Page 8 of 36 or whether the variance may be cured by the Proposers or waived by the County, such that the Proposal may be considered for award.

C. Ambiguity: Any ambiguity in the Proposal as a result of omission, error, lack of clarity or non- compliance by the Proposers with specifications, instructions and all conditions shall be construed in the favor of the County. In the event of a conflict between these standard RFP requirements and details provided in Appendix A – Scope of Services or Appendix B – Proposal, the Appendices shall prevail.

D. Controlling Document: In the case of a discrepancy between this solicitation and the formal contract, the formal contract will prevail and control.

E. Unit based price Prices and Extensions: If unit based prices and their extensions do not coincide, the County may accept the price most beneficial to the County, and the Proposers will be bound thereby.

F. Firm Prices: Unless otherwise stated in the specifications, Proposer’s prices remain firm for 90 days from date of Proposal opening and, upon award, remain in effect for the contract period specified in the solicitation. If formal award has not occurred within 90 days of Proposal opening, the CONSULTING FIRM and the County may mutually agree to extend the firm price period.

G. Additional Information: County may request any other information necessary to determine Proposer’s ability to meet the minimum standards required by this RFP.

H. Partial Contract Award: County reserves the right to award one contract for some or all the requirements proposed or award multiple contracts for various portions of the requirements to different Proposer based on the unit prices proposed in response to this request, or to reject any and all proposals and re-solicit for proposals, as deemed to be in the best interest of County.

I. Debarment: The selected Proposers must NOT be debarred from any federal and/or state agency and Bastrop

County will conduct a review of the Proposer’s status on SAM.Gov. The Bastrop County Commissioners Court will make the final selection and award. The County has the right to reject any and/or all Responses.

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Appendix A – Scope of Services Project Title: Grant Application Writing and Grant Administrative Services of Any Awarded Funds for HMGP FEMA- DR 5487 (Texas Windy Deuce Fire), FEMA-DR 4781 (Texas Severe Storms, Straight-line Winds, Tornadoes, and Flooding), and FEMA-DR 4798 (Texas Hurricane Beryl).

1. Scope of Services Contact:

Questions about the technical nature of the Scope of Services, etc. may be directed to Bastrop County Purchasing Agent, Leon Scaife through e-mail at leon.scaife@co.bastrop.tx.us

2. Proposal Evaluation Factors:

EVALUATION CRITERIA MAXIMUM

POINTS

Experience-technical proposal (Past experience / timeframe to begin / schedule of work)

Work Performance (Past projects completed in compliance with all federal requirements/references)

Capacity to Perform/Attend Meetings (Qualifications of staff / Understanding of requested services)

HUB / Affirmative Action (Proof of current status)

Proposed Cost (Pre-Award/Application Writing Fees / Post-Award Fees for Environmental

Services and Administration/Management)

EXAMPLE:

Any Required Environmental Assessments are billed at an hourly rate with a Not-To-Exceed value for each assessment.

Management of Projects: Fee

Up to $100,000 $ 5,000.00

$100,000 - $500,000 $ 12,000.00

$500,000 + $ 15,000.00

3. Key Events Schedule:

Proposal Release Date September 18, 2024 Deadline for Submittal of Written Questions 5 PM, September 27, 2024 Sealed Proposals Due to and Opened by County 2PM, October 3, 2024

Anticipated Award Date October 2024 mailto:leon.scaife@co.bastrop.tx.us

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4. Scope of Services:

Project Overview:

Bastrop County is seeking to enter into a professional services contract with a competent management/consulting firm to assist in the application preparation and overall management required by the County to apply for and implement any awarded funds for the FEMA Hazard Mitigation Grant Program (HMGP) in reference to DR 5487 (Texas Windy Deuce Fire), DR 4781 (Texas Severe Storms, Straight-line Winds, Tornadoes, and Flooding), and DR 4798 (Texas Hurricane Beryl). The key purpose of these disaster grant funds is to ensure that the opportunity to take critical mitigation measures to reduce the risk of loss of life and property from future disasters is not lost during the reconstruction process following a disaster.

The following activities are considered examples of eligible projects:

• Property Acquisition and Structure Demolition/Relocation

• Structure Elevation

• Mitigation Reconstruction

• Dry Floodproofing

• Generators

• Flood Risk Reduction Projects

• Retrofitting of Existing Buildings and Structures

• Safe Room Construction

• Infrastructure Retrofit

• Soil Stabilization

• Wildfire Mitigation

• Post-Disaster Code Enforcement

• Hazard Mitigation Plans

• FEMA may consider other activities with a clear link to the County’s hazard mitigation plan.

Unless otherwise noted, the following is a list of requested tasks that the CONSULTING FIRM shall be responsible for:

SCOPE OF WORK #1 (Application):

• CONSULTING FIRM will perform all grant writing and application preparation

• CONSULTING FIRM will perform Benefit-Cost Analysis using FEMA’s BCA Software

• CONSULTING FIRM shall attend a Bastrop County mandatory Grant Funded Project Meeting which is hosted by Bastrop County. The applicable consultant or firm must be able to attend these meetings to discuss project schedules and deliverables. All meeting attendees will be notified of meeting cancelation within 72hours.

SCOPE OF WORK #2 (Management of Project Implementation – Awarded Grant Funds):

• CONSULTING FIRM shall be responsible for Financial management;

• CONSULTING FIRM shall be responsible for all project required record-keeping;

• CONSULTING FIRM shall be responsible for all environmental clearance procedures;

• CONSULTING FIRM shall be responsible for real property acquisition procedures under the Uniform

Act;

• CONSULTING FIRM shall be responsible for verifying that all equal employment requirements are met;

• CONSULTING FIRM shall be responsible for contract close-out;

5. Content of the Proposal.

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Qualified CONSULTING FIRMs must have experience in grant(s)/contract(s) administration. Bastrop County is seeking CONSULTING FIRMs that have the following specific experience:

a) Experience in writing Federal and State Grant applications.

b) Past experience in managing federally-funded local public works construction projects.

c) Past experience in managing Hazard Mitigation Grant Programs projects

Please provide within your proposal a list of past local government clients, as well as resumes of all employees who will or may be assigned to provide technical assistance to the County on this project and whom would be in attendance of all required project meetings, if your firm is awarded this management services contract.

If requested by the County, the Respondent must promptly provide the County with any additional information reasonably required by County to assist it in making a decision on the qualifications of the Respondent.

Interested and qualified firms or teams are invited to submit one (1) original and four (4) copies as well as one (1) electronic copy (flash drive) of materials that demonstrate their experience in performing a project of this scale and complexity.

6. Selection Process.

Bastrop County will score and rank all eligible respondents based on the selection criteria provided in Appendix A, Section 2 –Proposal Evaluation Factors and in Appendix A, Section 5 – Content of the Proposal. The County will award a contract with the highest scoring respondent. The Bastrop County Commissioners Court will make the final selection and award. The County has the right to reject any or all Responses.

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SUMMARY

Governor Abbott and the Texas Division of Emergency Management (TDEM) announce the open application period for the FEMA Hazard Mitigation Grant Program (HMGP) - FY2024 Post Fire. The application period is now open and will end on November 1, 2024.

FEMA's Hazard Mitigation Grant Program (HMGP)-Post Fire assistance helps communities implement hazard mitigation measures after wildfire disasters.

All entities seeking funding under this opportunity must have a FEMA approved Hazard Mitigation Plan at the time the project is submitted to FEMA for consideration and at the time an award is made except for projects to develop or update mitigation plans. An exception to this requirement may be requested on a case-by-case basis in accordance with FEMA’s 2023 Hazard Mitigation Assistance Guidance.

All applications must be received by TDEM through the Grants Management System (GMS) no later than November 1, 2024 at 5:00 PM to be considered for funding.

NOTICE OF FUNDING

OPPORTUNITY (NOFO)

Hazard Mitigation Grant Program (HMGP): Post Fire Fiscal Year 2024

APPLICANT ELIGIBILITY AND STATE PRIORITIES

Eligibility Eligible subapplicants include local governments and communities, state agencies, and private nonprofits may act as subapplicants for HMGP Post Fire if they own or operate a private nonprofit facility as defined in Section 102 (11)

(B) of the Stafford Act.

Priorities and Considerations Funding will first be made available to the county, counties or burned tribal lands that received an FMAG declaration. A project may be outside of this area as long as the risk reduction activity benefits the declared county or counties (e.g., watershed mitigation). If funding cannot be used in the affected area, then it may be available statewide regardless of whether it benefits a declared county.

Available Funding The available amount of funding will not be determined by FEMA until the end of the fiscal year based on the number of Fire Management Assistance Grants (FMAG) awarded. At the time of this announcement, approximately $1.9 million is available. Each additional FMAG declaration will add another $985,111 to the available funding through September 30, 2024.

TIPS FOR APPLICATION DEVELOPMENT

• Develop applications in a modular format with scaled deliverables and costs so that partial funding may be considered if the full project amount is not approved.

• Review the State Administrative Plan to develop your application in alignment with the State Priorities.

• Demonstrate experience in managing grants as part of submission including understanding federal procurement processes and experience with FEMA’s Hazard Mitigation Grant Program (HMGP).

• Contact your TDEM Regional Hazard Mitigation Section Chief coordinator early to assist with preparing a quality application.

https://www.fema.gov/grants/mitigation/hazard-mitigation-assistance-guidance https://www.fema.gov/grants/mitigation/hazard-mitigation-assistance-guidance https://www.fema.gov/grants/mitigation/hazard-mitigation-assistance-guidance https://grants.tdem.texas.gov/ https://grants.tdem.texas.gov/ http://www.fema.gov/sites/default/files/2020-03/stafford-act_2019.pdf http://www.fema.gov/sites/default/files/2020-03/stafford-act_2019.pdf https://txdem.sharepoint.com/sites/TDEMWebsiteFiles/Shared%20Documents/Forms/AllItems.aspx?id=%2Fsites%2FTDEMWebsiteFiles%2FShared%20Documents%2FMitigation%2F2023%20Texas%20State%20Administrative%20Plan%2DHM%5FRevised%2Epdf&parent=%2Fsites%2FTDEMWebsiteFiles%2FShared%20Documents%2FMitigation&p=true&ga=1 https://www.tdem.texas.gov/regions

PRIORITZED ELIGIBLE ACTIVITIES

Wildfire Mitigation Projects Defensible space Reducing hazardous fuels Remove standing, burned trees Ignition-resistant construction

5% Initiative Projects Installing warning signs

Infrastructure Retrofit Projects Strengthen or harden water systems that were burned and caused contamination

Soil and Slope Stabilization Projects Reseeding ground cover Planting grass to prevent the spread of noxious weeds Mulching with straw or chipped wood Placing logs/other erosion barriers to catch sediment on slopes Installing debris traps to modify road and trail drainage mechanisms

Post-Wildfire Flood Prevention and Sediment Projects Modifying or removing culverts Adding drainage dips and constructing emergency spillways Constructing straw, rock, or log dams in small tributaries to prevent flooding.

Any eligible activity in FEMA’s HMA Guidance may also be considered.

INFORMATION SESSIONS

Information sessions for jurisdictions interested in applying for this funding opportunity will be held by Zoom on Friday, June 14, 2024 and August 9, 2024 at 1:00 PM CST. Click Here to Register

TRAINING AND FEMA PROGRAM INFORMATION

FEMA Hazard Mitigation Grant Program Information (Reference)

Federal Procurement Training (Highly Recommended)

Grant Terms and Conditions

CONTACT INFORMATION

Contact Information for Regional Hazard Mitigation Section Chiefs https://tdem-texas-gov.zoom.us/meeting/register/tZUpdOqvqjMpH9ePnS5HxnUO6nVsi7qb9b8x https://www.fema.gov/grants/mitigation/hazard-mitigation https://tdem.texas.gov/mitigation/training https://tdem.texas.gov/mitigation/quality-assurance-section https://www.tdem.texas.gov/regions

Texas Division of Emergency Management (TDEM) announce the open application period for the FEMA DR-4781, April 2024 Severe Storms grant. The application period will open on July 15, 2024 and close on February 28, 2025.

FEMA's Hazard Mitigation program helps communities implement hazard mitigation measures before disasters strike.

All entities seeking funding under this opportunity must have a FEMA approved Hazard Mitigation Plan at the time the project is submitted to FEMA for consideration and at the time an award is made except for projects to develop or update mitigation plans. An exception to this requirement may be requested on a case-by-case basis in accordance with FEMA’s 2023 Hazard Mitigation Assistance Guidance.

All applications must be received by TDEM through the Grants Management System (GMS) no later than February 28, 2025 at 5:00 PM to be considered for funding.

NOTICE OF FUNDING

OPPORTUNITY (NOFO)

Hazard Mitigation Grant Program (HMGP) April 2024 Severe Storms, FEMA DR-4781

Eligibility

Eligible sub-applicants include local governments and communities, state agencies, and private nonprofit organizations providing essential governmental services.

Priorities and Considerations

• Eligible jurisdictions within the declared counties for the disaster declaration

• Projects that address the principal hazards associated with the disaster declaration (including requests made for assistance from the Texas State Operations Center)

• Projects that demonstrate the greatest community benefit including high Benefit-Cost-Analysis (BCA) and verifiable population directly served or benefiting from the proposed projects

• Projects that clearly link to the sub-applicants’ hazard mitigation plan

• Projects that focus on multi-jurisdictional, regional, watershed, or COG levels

• Attend DR-4781 Information sessions (see next page)

• Demonstrate experience in managing grants as part of submission including understanding federal procurement processes and experience with FEMA’s Hazard Mitigation Assistance.

• Contact your TDEM regional hazard mitigation grant coordinator early to assist with preparing a quality application.

• Eligible applicants must apply for funding using the TDEM Grants Management System (GMS). GMS Is used to apply for, track, and manage a variety of FEMA grants. To register, please visit https://grants.tdem.texas.gov/.

A P P L ICA N T E L I GIBI L ITY AN D STATE P R I OR IT I E S

T I P S F OR A P P L I CA T I ON D EV E LO P M E NT

https://www.fema.gov/grants/mitigation/hazard-mitigation-assistance-guidance https://www.fema.gov/grants/mitigation/hazard-mitigation-assistance-guidance https://www.fema.gov/grants/mitigation/hazard-mitigation-assistance-guidance https://grants.tdem.texas.gov/ https://grants.tdem.texas.gov/ https://www.fema.gov/grants/mitigation/fy2022-nofo https://grants.tdem.texas.gov/

Click on the links below to be redirected for information:

Hazard Mitigation Grant Program Information (FEMA) (Reference) https://www.fema.gov/grants/mitigation/hazard-mitigation

TDEM Applicant Information Sessions (Highly Recommended) Applicants are strongly encouraged to participate in an information session which will review grant requirements and provide an opportunity to ask questions. Click here to register.

Federal Procurement Training (Highly Recommended) TDEM Federal Procurement Training

TDEM Benefit-Cost Analysis (BCA) Overview (Highly Recommended) Applicants with construction projects are encouraged to participate in an information session on the methods for demonstrating cost effectiveness. Click here to register.

Required Grant Terms and Conditions (Review Only) Prior to application, please review the grant terms and conditions that are required under this NOFO. Click Here

E XA M PLES OF ELIGIBLE A CTIV I T IES *

Contact Information:

Region 1: Section Chief Regen Reser regen.reser@tdem.texas.gov Phone: 940-247-9126

Region 2: Section Chief Andrea Sanders andrea.sanders@tdem.texas.gov Phone: 737-247-8531

Region 3: Interim Section Chief Pamela Baze pamela.baze@tdem.texas.gov Phone: 512-720-2431

Region 4: Section Chief Michelle Ellis michelle.ellis@tdem.texas.gov Phone: 512-952-9061

Region 5: Section Chief John O'Valle john.ovalle@tdem.texas.gov Phone: 956-227-0696

Region 6: Section Chief Judy Lucio judy.lucio@tdem.texas.gov Phone: 512-538-5382

Region 7: Section Chief Ismael Castro ismael.castro@tdem.texas.gov Phone: 915-234-3513

Region 8: Section Chief Kevin Enoch kevin.enoch@tdem.texas.gov Phone: 469-395-8679

FEMA Declared Counties Map

Regional Chiefs Map

Property Acquisition and Structure Demolition/Relocation Structure Elevation Mitigation Reconstruction Dry Floodproofing Generators Flood Risk Reduction Projects Retrofitting of Existing Buildings and Structures Safe Room Construction Infrastructure Retrofit Soil Stabilization Wildfire Mitigation Post-Disaster Code Enforcement Hazard Mitigation Plans

*Other eligible activities described in the 2023 HMA Guidance

T RAIN ING AND FEMA PR OGR A M I N FOR M A T I ON

http://www.fema.gov/grants/mitigation/hazard-mitigation https://tdem-texas-gov.zoom.us/meeting/register/tZckdemtrD0tHt2bPlZI4tjPCpUQJBioU3Uy#/registration https://grants.tdem.texas.gov/site/training.cfm https://tdem-texas-gov.zoom.us/meeting/register/tZEucO6gqD8jGdY4Ssk-bMTxKXePPNuGsJAv https://grants.tdem.texas.gov/site/Forms.cfm https://www.fema.gov/disaster/4781/designated-areas https://cdn.prod.website-files.com/5fcfde680bd548c23d797aef/664d16e674239cb0f0b506ba_TDEM_AC_SC_Map%202024%205-21-24%20with%20Seal.pdf https://www.fema.gov/sites/default/files/documents/fema_hma_guide_08232023_v1.pdf http://www.fema.gov/grants/mitigation/hazard-mitigation

Texas Division of Emergency Management (TDEM) announce the open application period for the FEMA DR-4798, Hurricane Beryl grant. The application period will open on August 5, 2024 and close on March 14, 2025.

FEMA's Hazard Mitigation program helps communities implement hazard mitigation measures before disasters strike.

All entities seeking funding under this opportunity must have a FEMA approved Hazard Mitigation Plan at the time the project is submitted to FEMA for consideration and at the time an award is made except for projects to develop or update mitigation plans. An exception to this requirement may be requested on a case-by-case basis in accordance with FEMA’s 2023 Hazard Mitigation Assistance Guidance.

All applications must be received by TDEM through the Grants Management System (GMS) no later than March 14, 2025 at 5:00 PM to be considered for funding.

NOTICE OF FUNDING

OPPORTUNITY (NOFO)

Hazard Mitigation Grant Program (HMGP) Hurricane Beryl, FEMA DR-4798

Eligibility

Eligible sub-applicants include local governments and communities, state agencies, and private nonprofit organizations providing essential governmental services.

Priorities and Considerations

• Eligible jurisdictions within the declared counties for the disaster declaration

• Projects that address the principal hazards associated with the disaster declaration (including requests made for assistance from the Texas State Operations Center)

• Projects that demonstrate the greatest community benefit including high Benefit-Cost-Analysis (BCA) and verifiable population directly served or benefiting from the proposed projects

• Projects that clearly link to the sub-applicants’ hazard mitigation plan

• Projects that focus on multi-jurisdictional, regional, watershed, or COG levels

• Attend DR-4798 Information sessions (see next page)

• Demonstrate experience in managing grants as part of submission including understanding federal procurement processes and experience with FEMA’s Hazard Mitigation Assistance.

• Contact your TDEM regional hazard mitigation grant coordinator early to assist with preparing a quality application.

• Eligible applicants must apply for funding using the TDEM Grants Management System (GMS). GMS Is used to apply for, track, and manage a variety of FEMA grants. To register, please visit https://grants.tdem.texas.gov/.

A P P L ICA N T E L I GIBI L ITY AN D STATE P R I OR IT I E S

T I P S F OR A P P L I CA T I ON D EV E LO P M E NT

https://www.fema.gov/grants/mitigation/hazard-mitigation-assistance-guidance https://www.fema.gov/grants/mitigation/hazard-mitigation-assistance-guidance https://www.fema.gov/grants/mitigation/hazard-mitigation-assistance-guidance https://grants.tdem.texas.gov/ https://grants.tdem.texas.gov/ https://www.fema.gov/grants/mitigation/fy2022-nofo https://grants.tdem.texas.gov/

Click on the links below to be redirected for information:

Hazard Mitigation Grant Program Information (FEMA) (Reference) https://www.fema.gov/grants/mitigation/hazard-mitigation

TDEM Applicant Information Sessions (Highly Recommended) Applicants are strongly encouraged to participate in an information session which will review grant requirements and provide an opportunity to ask questions. Click here to register.

Federal Procurement Training (Highly Recommended) TDEM Federal Procurement Training

TDEM Benefit-Cost Analysis (BCA) Overview (Highly Recommended) Applicants with construction projects are encouraged to participate in an information session on the methods for demonstrating cost effectiveness. Click here to register.

Required Grant Terms and Conditions (Review Only) Prior to application, please review the grant terms and conditions that are required under this NOFO. Click Here

E XA M PLES OF ELIGIBLE A CTIV I T IES *

Contact Information:

Region 1: Section Chief Regen Reser regen.reser@tdem.texas.gov Phone: 940-247-9126

Region 2: Section Chief Andrea Sanders andrea.sanders@tdem.texas.gov Phone: 737-247-8531

Region 3: Interim Section Chief Pamela Baze pamela.baze@tdem.texas.gov Phone: 512-720-2431

Region 4: Section Chief Michelle Ellis michelle.ellis@tdem.texas.gov Phone: 512-952-9061

Region 5: Section Chief John O'Valle john.ovalle@tdem.texas.gov Phone: 956-227-0696

Region 6: Section Chief Judy Lucio judy.lucio@tdem.texas.gov Phone: 512-538-5382

Region 7: Section Chief Ismael Castro ismael.castro@tdem.texas.gov Phone: 915-234-3513

Region 8: Section Chief Kevin Enoch kevin.enoch@tdem.texas.gov Phone: 469-395-8679

FEMA Declared Counties Map

Regional Chiefs Map

Property Acquisition and Structure Demolition/Relocation Structure Elevation Mitigation Reconstruction Dry Floodproofing Generators Flood Risk Reduction Projects Retrofitting of Existing Buildings and Structures Safe Room Construction Infrastructure Retrofit Soil Stabilization Wildfire Mitigation Post-Disaster Code Enforcement Hazard Mitigation Plans

*Other eligible activities described in the 2023 HMA Guidance

T RAIN ING AND FEMA PR OGR A M I N FOR M A T I ON

http://www.fema.gov/grants/mitigation/hazard-mitigation https://tdem-texas-gov.zoom.us/meeting/register/tZckdemtrD0tHt2bPlZI4tjPCpUQJBioU3Uy#/registration https://txdem.sharepoint.com/:b:/s/TDEMWebsiteFiles/EYOvCMFupHhIkOTgdBzNToABNTWlt9C7xh9tfn9oVGs--w?e=P6zMgj https://tdem-texas-gov.zoom.us/meeting/register/tZEucO6gqD8jGdY4Ssk-bMTxKXePPNuGsJAv https://txdem.sharepoint.com/:b:/s/TDEMWebsiteFiles/EUuWH04OZExFquGJGzZJ5GcBLg36BcM1U6cywIVeTCyRtA?e=DVkbgx https://www.fema.gov/disaster/4798/designated-areas https://cdn.prod.website-files.com/5fcfde680bd548c23d797aef/664d16e674239cb0f0b506ba_TDEM_AC_SC_Map%202024%205-21-24%20with%20Seal.pdf https://www.fema.gov/sites/default/files/documents/fema_hma_guide_08232023_v1.pdf http://www.fema.gov/grants/mitigation/hazard-mitigation

Bastrop County - RFP 24BCP09B - Page 18 of 36

Appendix B – Proposal Verification

Submittal Checklist: (To determine validity of Proposal - any proposals received without the following items will be considered non-responsive and will be rejected. Forms from previous solicitations for goods or services will not be used in place of the required forms for this RFP)

Appendix A (Pages 9 through 17) must be included in the Proposal submittal.

______Appendix B (Pages 18 through 25) must be completed, signed and included in the Proposal submittal.

Appendix C - Conflict of Interest Form (CIQ Form) (Page 26) must be completed, signed and included in the Proposal submittal.

Appendix E - HB 89 Verification Form (Page 30) must be completed, signed and included in the Proposal submittal.

Proof of CONSULTING FIRM’s Ability to Meet the Insurance Requirements (Page 24).

______Signed Addendum(s) (If any are issued by Owner).

All Proposals submitted to Bastrop County shall include this page with the submitted Proposal.

RFP Number: RFP 24BCP09B Project Title: Grant Application Writing and Grant Administrative Services of Any

Awarded Funds for HMGP FEMA-DR 5487 (Texas Windy Deuce Fire), FEMA-DR 4781 (Texas Severe Storms, Straight-line Winds, Tornadoes, and Flooding), and FEMA-DR 4798 (Texas Hurricane Beryl).

Submittal Deadline: 2:00 P.M. (CST), October 3, 2024

Submit hard-copies to:

MAIL:

Bastrop County Purchasing Department:

Attn: Leon Scaife 804 Pecan Street Bastrop Texas, 78602

HAND DELIVER:

Bastrop County Purchasing Department:

Attn: Leon Scaife 803 Pine Street, Room 101 Bastrop Texas, 78602

Proposers Information:

Proposer’s Legal Name:

Address:

County, State & Zip

Federal Employers Identification Number #

Proposer’s Point of Contact:

Phone Number:

Fax Number:

E-Mail Address:

Proposers Authorization

I, the undersigned, have the authority to execute this Proposal in its entirety as submitted and enter into a contract on behalf of the Proposers.

Printed Name and Position of Authorized Representative:____________________________________________________

Signature of Authorized Representative:__________________________________________________________________

Signed this _________ _(day) of _________________________ (month), ________(year)

Bastrop County - RFP 24BCP09B - Page 19 of 36

Appendix B – Proposal (continued)

I. CONTRACT AWARD INFORMATION:

A. Term of Contract

Any contract resulting from this RFP shall be effective from the date that the Notice to Proceed is received by the CONSULTING FIRM and shall remain in effect until final Audit and project close-out of all documentation by FEMA and/or TDEM.

B. Federal, State and/or Local Identification Information

1) Centralized Master Proposer List registration number: _

2) Prime CONSULTING FIRM HUB / MWBE registration number: ___________

3) Employer Identification Number (EIN)/Federal Tax Identification Number:___________________________

4) An individual Proposers acting as a sole proprietor must also enter the Proposer’s…