ESBD_375907_1727797634106_644-24-100523 - addend 2 - combined files.pdf

RFP: 644-24-100523

ADDENDUM OF SOLICITATION

1. SOLICITATION NO.

RFP # 644-24-100523

Drivers Education for Youth Services

2. ADDENDUM NO.

A-002

3. EFFECTIVE DATE

October 1, 2024

4. ISSUED BY

Texas Juvenile Justice Department Business Operations & Contracts Vickie Griffin, Contract Specialist, CTCM, CTCD 1801 N Congress Ave., Austin, Texas 78701

5. NAME AND ADDRESS OF CONTRACTOR

6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this Addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 5 and 8, and returning 1 copy of the Addendum; (b) By acknowledging receipt of this Addendum on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and Addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this Addendum you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this Addendum, and is received prior to the opening hour and date specified.

7. DESCRIPTION OF ADDENDUM

The language below revises and modifies RFP # 644-24-100523A. Acknowledgement of receipt of this Addendum should be indicated by enclosing a copy of the Addendum with your proposal.

1. The Pre-Proposal Conference sign-in sheet is attached as Attachment 1 to this addendum.

2. The questions and answers to the solicitation are included in Attachment 2 to this addendum.

3. RFP, Exhibit B, is deleted and replaced with the following: The revised price form is attached as Attachment 3 to this addendum.

Please be advised that any oral responses are not binding and that all changes to the solicitation will be done via an addendum.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

Pre-Proposal Conference Meeting and Site Visit RFP 644-24-100523-Drivers Ed for Youth

Thursday, September 26, 2024 – 11:00 am.

Virtual Attendees

Print Name Company Location/City Email Area Code and Phone Number Vickie Griffin Contract Specialist Vickie.griffin@tjjd.texas.gov

Charles Patrick Matuke Contract Specialist Charles.p.Matuke@tjjd.texas.gov Jeanette Vrabel TJJD Supervisor Jeanette.vrabel@tjjd.texas.gov

Jamie M. Crump-Owens TJJD Jamie.crump-owens@tjjd.texas.gov 806-620-7823

Kathy Prentiss Joseph Business Services kprentiss@josephbusinessservice.com 708-697-6235

Tonya Dansby Central Texas Driving School tonya@centraltexasdrivingschool.com 254-751-1000

Sheryl Forward Endavant LLC info@endavantlc.com 469-343-2653

Caroline Carpenter Teach Safe caroline@teachsafe.com 262-701-9282

Ashley Bryant BreezyDay LLC ashley@breezydayllc.com 214-927-8966

Eric Smith TJJD Eric.smith@tjjd.texas.gov 214-549-4491

Djuana Daniel Joseph Business Services ddaniel@jopsephbusinessservices.com 708-697-6210

Anthony Kibble TJJD; Regional Parole Manager

Anthony.kibble@tjjd.texas.gov 210-667-3664

Melissa Brown A Advantage Drivers Education mbrown@josephbusinessservices.com 708-243-8939

Marqus Butler TJJD; Manager V or Reentry Systems and Parole Ops

Marqus.butler@tjjd.texas.gov 512-940-6239

Amy Dupaty TJJD Program Specialist of Reentry and Parole Services

Amy.dupaty@tjjd.texas.gov 512-940-6239

Attachment 1 mailto:Vickie.griffin@tjjd.texas.gov mailto:Charles.p.Matuke@tjjd.texas.gov mailto:Jeanette.vrabel@tjjd.texas.gov mailto:Jamie.crump-owens@tjjd.texas.gov mailto:kprentiss@josephbusinessservice.com mailto:tonya@centraltexasdrivingschool.com mailto:info@endavantlc.com mailto:caroline@teachsafe.com mailto:ashley@breezydayllc.com mailto:Eric.smith@tjjd.texas.gov mailto:ddaniel@jopsephbusinessservices.com mailto:Anthony.kibble@tjjd.texas.gov mailto:mbrown@josephbusinessservices.com mailto:Marqus.butler@tjjd.texas.gov mailto:Amy.dupaty@tjjd.texas.gov

Addendum A-002 Drivers Ed for Youth

644-24-100524 Official Responses to Questions from Potential Respondents

10/01/24

1. Are the youth to be served by the program located throughout the state?

Response: Yes, there will be statewide coverage

2. Will we be assisting them obtain their learner's license or will they have a case manager help with this?

Response: The online drivers education section is the starting point for TJJD youth. Once they obtain an online drivers education certificate; the Phase I learner licenses falls into the responsibility of caregiver because of the actual (physical driving) component. If any additional classroom instruction or fiscal cost during the Phase I learner licenses is required the PO can assist. The liability of providing a car to practice falls to the caregiver.

3. Under 18 driver training in Texas is a 2-part process--classroom and behind the wheel--is TJJD planning to be involved in the behind the wheel portion of driver education as well?

Response: The parents would be doing this part with their youth.

4. Are there any specific templates or desired formats for the reporting requirement in the

RFP?

Response: No. there are not. Just reporting on deliverables on vendor letterhead.

Completion rates. We can put a template together after award. Using Times numeral 12 font.

5. Are names and with the completion certification numbers sufficient or are copies of the actual certificate required?

Response: Whatever the state regulation requires in regard to completion certificates (copies or the actual certificate).

If the state requires an official copy to be presented to the youth, please provide an actual certificate with the name and certification number to the youth. You can provide the agency with a name and completion certificate number copy.

If the state requires an official copy to be presented to the youth and fiscal responsible entity, please provide an actual certificate with the name and certification number to the youth and agency.

6. What category of fees should platform costs be reported?

Response: We can add a line item on price form for platform cost fee and send out a revised price form via addendum.

Attachment 2

7. How many students will be utilizing the services monthly (approx)?

Response: If I had to guess, we may have 20 to 30 youth. There will be two specific entry points for youth to leverage the online drivers’ education. While on parole, these young people will be in the community. The second entry point is the halfway house

8. Are electronic signatures accepted?

Response: Yes

9. I was wondering if you guys have a number of students/youts who might be eligible for this program.

Response: I’m thinking 95% of the youth in TJJD are eligible for the program.

Currently TJJD has an estimated 700 youth in care (state school, HWH and Parole).

Exhibit B (revised)

Fee Schedule of Services

Proposal of: ___________________________________ (Respondent Company Name)

Ref.: Driver Education Services RFP No.: 644-24-100523

Having carefully examined all the specifications and requirements of this solicitation and any attachments, the Respondent proposes to furnish the services required pursuant to this solicitation.

Pricing for Services Offered (Price will be firm fixed price)

THERE IS NO GUARANTEED QUANTITIES.

Quantity will vary. The pricing below is based on 1 each to determine award.

Provide firm fixed price for services listed in the table below for service contract.

Payments to awarded respondent will vary depending on number of actual participants.

Service Unit Price Per each youth

Quantity Total

Online Driver Education Curriculum 1 each

Instructor/Facilitator(online) 1 each

Other supplemental curriculum material, if any

1 each

Platform cost 1 each

Attachment 3