ESBD_369566_1721839642742_TEEX-ITB-24-029.docx

TEEX-ITB-24-029

AggieBid

Detailed Specifications Master Order for Portable Toilet and Handwashing Station Rentals Texas A&M University is seeking pricing to establish a Master Order to provide portable toilets and portable handwashing stations to Texas A&M Engineering Extension (TEEX) and Emergency Services Training Institute (ESTI), which are located on the College Station, TX campus, for the period of Date of Award through August 31 2027.

It is anticipated that the rental could be up to a maximum of 24 rentals of portable toilets and 8 hand wash stations for varying lengths of time. Generally, 12 portable toilets and 4 portable handwashing stations will be needed year round. Should additional units be needed throughout the year for special occasions, the price for the year round units shall be used to determine the cost for special occasions. All units to include twice weekly cleaning in the base bid. Vendor to supply all paper goods and associated chemicals required for use and service. Vendor shall be responsible for waste disposal.

These quantities are estimates only and do not guarantee a purchase. Delivery shall be made at times and in quantities requested by TEEX. Orders will be by phone or email on an “as needed” basis.Arturo Uresti 2024-07-16 14:16:40

Upon award, orders will be placed that refer to your bid. All invoices must reflect price(s) quoted and must reflect the purchase order number issued by Texas A&M, Procurement Services.

Any unused quantities as of August 31, 2027 shall be considered canceled.

All items are to be delivered to TEEX in College Station, Texas. The vendor must guarantee delivery within forty eight (48) hours of the request. TEEX reserves the right to order elsewhere if items are not available for shipment.

Renewal

Texas A&M University reserves the right to renew the awarded agreement for an additional two (2) years, one (1) year at a time, if mutually agreed upon by both parties with all terms and conditions remaining firm.

If renewal option is exercised, the vendor may increase the contract price to reflect the cost of providing service. Vendor must indicate a maximum percentage increase for each extension period.

Please Note: If bidder fails to indicate a maximum percentage increase for each extension period, it will be assumed the percentage is zero (0%).

Cancellation

Texas A&M University reserves the right to cancel if funds are not appropriated.

Texas A&M University reserves the right to immediate cancellation due to non-performance. Texas A&M University reserves the right to cancellation with thirty (30) days written notice.

The cancellation of the agreement, under any circumstances whatsoever, shall not affect or relieve the vendor from any obligation or liability that may have been incurred or will be incurred pursuant to the agreement and such cancellation by Texas A&M shall not limit any other right or remedy available to Texas A&M at law or in equity.

Shipping Terms

Bidders shall quote shipping terms – Destination Freight Prepaid and Allowed. If quoting otherwise, bidders shall indicate here-in and indicate estimated shipping cost and who bears the cost.

Payment Terms and Invoicing

Payments shall be Net 30 days after receipt and acceptance of product. All credit memos shall reflect the purchase order number and the original invoice number in which charge was initiated.

Ordering

Texas A&M University request that orders be placed either by phone, email or fax. If a website option is available, please indicate below your website URL.

Website URL:

Contact Person:

Email:

Phone:

HUB Subcontracting Plan

In accordance with Texas Government Code Section 2161 and Texas Administrative Code, Title 34, Chapter 20, Subchapter D, Division 1, Sections 20.281 to 20.298, it is the policy of the State of Texas and Texas A&M University (Texas A&M) to encourage the use of Historically Underutilized Business (HUB) vendors in our prime contracts, subcontracts, and purchasing transactions. The goal of the HUB Program is to promote equal access and equal opportunity in Texas A&M contracting and purchasing.

Subcontracting opportunities are anticipated for this Invitation for Bid/Request for Proposal, and a HUB Subcontracting Plan (HSP) is required. Failure to submit a complete, comprehensive HSP will be considered a material failure to comply with the requirements of the Invitation for Bid/Request for Proposal and will result in the rejection of the submittal. The HSP must be submitted with the Invitation for Bid/Request for Proposal response by the specified date and time.

For information regarding the HUB Subcontracting Plan requirements, contact Ashley Chavez at 979-500-6627 or via email at ashley.chavez@teex.tamu.edu. State of Texas HUB Subcontracting Plan form, HSP Quick Checklist, and Prime Contractor Progress Assessment Report (PAR) form are attached. The State of Texas HSP forms can also be found at the following site: https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

NOTE: Failure to submit the required HUB Subcontracting Plan or if your HUB Subcontracting Plan is not approved, this will result in the disqualification of your entire bid response.

Item

Description

Qty.

Unit Price

Extension Deliver y (Days)

Rental rate per week per station:

Rental rate per month per station:

Note to Bidders:

Pricing:

Bidders must indicate any additional charges not listed here-in. Indicate a minimum order, if applicable.

Award

In accordance with Texas Education Code 51.9335, Texas A&M University shall make the award based on, but not limited to, the following best value criteria:

· The purchase price;

· The reputation of the vendor and of the vendor's goods or services;

· The quality of the vendor's goods or services;

· The extent to which the goods or services meet the institution's needs;

· The vendor's past relationship with the institution;

· The impact on the ability of the institution to comply with laws and rules relating to historically underutilized businesses and to the procurement of goods and services from persons with disabilities;

· The total long-term cost to the institution of acquiring the vendor's goods or services;

· Any other relevant factor that a private business entity would consider in selecting a vendor; and the use of material in construction or repair to real property that is not proprietary to a single vendor unless the institution provides written justification in the request for bids for use of the unique material specified.

Other relevant factors deemed necessary to evaluate the offer and determine the best value for the University:

· Vendor’s ability to meet the minimum specifications

· Delivery requirement

· The quality, availability, and adaptability of equipment offered

· to required application.

· References

· Escalation percentages

Insurance Requirement:

The successful vendor will be required to provide proof of insurance in the amounts indicated within Attachment A, prior to beginning any work on the campus of Texas A&M University. The vendor will be held strictly liable for any damages to Texas A&M University property occurring during any installation.

Vendor shall not commence work until all the insurance specified hereunder has been obtained and certificates of such insurance have been filed with and accepted by Texas A&M University. Insurance coverage shall provide for a thirty day notice of cancellation or material change to the policy coverage and/or limits and the certificate of insurance enforce must include a notice that the policy or policies do contain these provision. Acceptance of insurance certificates by Texas A&M University shall not relieve or decrease the liability of the vendor. Unless otherwise specified, the vendor shall provide and maintain, until the work included in this Request for Proposal is completed an accepted by Texas A&M University.

Bidders shall submit a sample COI with their bid response for review and evaluation.

By submitting a bid in response to this solicitation, bidder agrees to the selection and award process, and accepts Texas A&M University’s judgment and decision of award. Texas A&M reserves the right to accept or reject any or all bids, waive informalities and technicalities, and accept the offer considered the most advantageous to the University. Texas A&M reserves the right to make the decision as to the system, product or service best meets the minimum specifications and best suits the needs of the University. The decision by Texas A&M University is final.

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