ESBD_368297_1721140742392_How to Respond to TWU Bid in Oracle.pdf
PDF 551 KB Posted
- Attached to
- Donor Acquisition & Retention Program (DAR)
- Solicitation number
- RFP-731-24-017-JC
- Issued by
- Denton County, Denton City, Texas
About this file
This document is a set of instructions for responding to a bid solicitation issued by Texas Woman's University (TWU) through the Electronic State Business Daily (ESBD) website. The bid opportunity is for a Donor Acquisition and Retention Program, which seeks to establish a comprehensive annual giving fundraising effort along with alumni engagement. The instructions detail the steps for existing and new suppliers to access the bid, view the requirements and bid documents, submit questions, and ultimately submit a bid response through the TWU Supplier Portal in Oracle Cloud. The bid response must be uploaded by the specified due date, as failure to do so will result in disqualification. After the bid closing date, a selection committee will review the bids and notify bidders of the award decision.
The instructions do not provide details on pricing terms, set asides, incumbent vendors, funding sources, or other financial information related to this procurement. However, they do note that the solicitation is being issued through a competitive Request for Proposal (RFP) process.
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Instructions for Responding to a bid in Oracle
Oracle Cloud allows for a centralized bidding process that maintains an automatically generated log of all bid activity.
Locating the bidding link: There will be two ways a vendor can locate the current solicitations: either through the TWU Purchasing website: https://twu.edu/procurement/purchasing/bid-opportunities/ or manually through the ESBD (Electronic State Business Daily) website:
https://www.txsmartbuy.com/esbd.
1. Signing in to Oracle as bidder/supplier:
Existing users: Login to your Supplier Portal with provided credentials. Click the home icon.
New users: In order to submit a response, you will be required to register on the TWU Supplier Portal website: https://twu.edu/procurement/supplier-registration/. From here you will be able to manage all your information and respond to solicitations.
i. Follow provided instructions to create account.
ii. Once your account is active, follow the login instructions for existing suppliers.
2. Once signed in, click the home button at the top right.
3. Click Supplier Portal.
4. Click “View Active Negotiations”.
https://twu.edu/procurement/purchasing/bid-opportunities/ https://www.txsmartbuy.com/esbd https://twu.edu/procurement/supplier-registration/
5. Viewing bid documents: Use the search criteria to find the desired solicitation. If you did not receive an invitation, please change “Invitation Received” to “No” and click search.
6. Click on the Negotiation you would like to view.
7. Click on Requirements
8. Click on Requirements and Criteria
9. View Bid Documents here
10. Q &A: If any details need to be clarified, or there are any other questions regarding the bid, please email the Procurement department at TWUbids@twu.edu.
a. The time frame for submitting questions will be specified within the bid documents.
b. After the time frame to submit questions has passed, questions will be collected by the Contract Administrator and addressed in an Addenda. Once the Addenda is posted, Bidders can submit bid responses
11. Submission:
mailto:TWUbids@twu.edu
a. When you are ready to create a response, highlight the bid line and click ‘Create Response’. (If there are any amendments, you will be asked to acknowledge that you have reviewed)
b. Use the ‘Back’ and ‘Next’ buttons in the upper right to navigate between sections:
c. Requirements: Add doc name, click + to upload your documents here.
***If you fail to upload your bid response documents, your bid is disqualified***
d. Review: If you are not yet ready to submit, you can save and return to make changes.
If the response is ready, you can click ‘Submit’.
12. Bid Award/Rejection: After bidding has closed, the Contract Administrator will initiate the process of opening and reviewing the bids on the designated opening date. A Selection Committee will review the bids, and a recommendation will be made based on the provided criteria.
a. Once selections have been made, Bidders will receive a notification from the Contract Administrator of a Bid Award or Bid Rejection.
b. If Awarded, Bidder will be contacted directly for further instruction.
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