ESBD_368271_1721064139881_802-24-40970_Aluminum Sampling Vessel_CF.pdf

Texas Parks and Wildlife Department Purchasing and Contracting C-1

4200 Smith School Road Austin, Texas 78744

REQUEST FOR PROPOSALS

RFP No. 802-24-40970

Aluminum Sampling Vessel, Outboard Motors, and Boat Trailer

NIGP Class/Items: 120-23, 120-63, 120-90, 959-34

RFP Issue Date: July 15, 2024 Questions Due: July 23, 2024; 2:00 PM CT

Proposal Due Date: August 6, 2024; 2:00 PM CT

Purchaser: Christina M. Brown, CTCD, CTCM purchasing.bidbox@tpwd.texas.gov

ATTENTION: It is the responsibility of interested parties to periodically check the Electronic State Business Daily (ESBD) website for updates to this solicitation prior to submitting a response. The Respondent’s failure to periodically check the ESBD will in no way release the selected contractor from “addenda or additional information” resulting in additional cost to meet the requirements of the

RFP.

mailto:purchasing.bidbox@tpwd.texas.gov

RFP No. 802-24-40970 Page 2 of 60

Table of Contents

SECTION I – GENERAL INFORMATION AND STATEMENT OF WORK

1. Introduction

2. Background

3. Solicitation Method and Intent

4. Project Schedule / Contract Term

5. Qualifications and Experience

6. Scope of Work and Specifications

7. Contractor and Key Personnel Requirements and responsibilities

8. TPWD Responsibilities

9. Stability Test, Delivery, Acceptance

10. Performance Measures

11. Adding New Products/Services to Contract After Award

12. Warranty

13. Modifications of Contract Terms and/or Amendments

14. Payment Schedule

15. Subcontracting

16. Contract Administration

17. Invoicing and Payment

SECTION II – PROPOSAL REQUIREMENTS

1. Schedule of Events

2. Inquiries

3. Proposal Content

4. Proposal Submission

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5. Delivery of Proposals

6. Evaluation and Award

SECTION III – GENERAL TERMS AND CONDITIONS

EXHIBIT A – EXECUTION OF PROPOSAL

EXHIBIT B – PRICE SHEET

EXHIBIT C – COMPANY PROFILE

EXHIBIT D – KEY PERSONNEL

EXHIBIT E – PAST PROJECTS WITH CORRESPONDING REFERENCES

EXHIBIT F – TECHNICAL PROPOSAL

EXHIBIT G – RESPONSE SUBMISSION CHECKLIST

ATTACHMENT 1 – FIGURES AND ILLUSTRATIONS

RFP No. 802-24-40970 Page 4 of 60

SECTION I – GENERAL INFORMATION AND STATEMENT OF WORK

1. INTRODUCTION

Texas Parks and Wildlife Department (TPWD) is soliciting proposals for one (1) custom built twenty-six to twenty-eight (26 to 28) foot Aluminum Sampling Vessel to be rigged with dual Outboard Motors, and Boat Trailer for the Coastal Fisheries Division.

The Sampling Vessel shall be designed or modified to accommodate tongs, sonar, and accessories that will be installed at a later day by TPWD. This solicitation is for the Vessel, Outboard Motor, and Boat Trailer only. See Section 6, Subsection 6.1.3. for equipment that must be accommodated in the vessel design, and Attachment 1- Figures and Illustrations.

2. BACKGROUND

2.1. TPWD Coastal Fisheries Division - Habitat Assessment Team is responsible for mapping and characterizing coastal habitats. Habitat distribution maps allow TPWD to assess changes in habitat in order to prioritize conservation measures and restoration projects. Maps are also used to monitoring the success of restoration projects over time.

2.2. The Sampling Vessel will be used to conduct habitat mapping and restoration monitoring. Equipment will be purchased separately and after this solicitation to mount side scan sonar survey equipment as well as habitat sampling equipment, including but not limited to oyster tongs and other benthic sampling devices.

3. SOLICITATION METHOD AND INTENT

3.1. The RFP solicitation method allows qualified respondents to submit a written proposal addressing pricing, qualifications, experience, design, location, availability, approach, and other factors that will be employed to ensure successful accomplishment of the requirements set forth herein. TPWD will review, compare, and evaluate responses based on the criteria and weights identified in this RFP.

3.2. Respondent may submit multiple proposals with different designs. Each proposal will be evaluated on its own merits.

3.3. Responses shall be binding for a period of sixty (60) business days from bid due date. No other costs, rates, or fees shall be payable to Respondent unless expressly agreed upon in writing by TPWD.

3.4. After contract award, Contractor shall be responsible for conducting development sessions with TPWD project team to ensure complete and thorough development and modification of vessel design to meet TPWD specific requirements.

4. PROJECT SCHEDULE / CONTRACT TERM

4.1. To accommodate TPWD’s need for this vessel preferred completed vessel delivered date is within eighteen

(18) months from date of award. However, TPWD will consider alternate project schedules. Respondents shall submit any contingencies with Response. TPWD will evaluate responses and determine award based on best value considering schedule and other factors.

4.2. Initial Contract Term: The contract shall commence on Date of Award and continue through final acceptance by TPWD, unless sooner terminated under the terms of the contract.

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4.3. Amendments: The contract may be amended in writing by mutual consent of the parties by the issuance of a contract amendment document. Any amendments shall be within the original scope of services outlined herein and may not substantially alter the original specifications herein.

4.4. Quantities: Unless this RFP states otherwise, the resulting contract award does not guarantee volume or a commitment of funds. Quantities listed are projected order quantities. TPWD reserves the right to increase or decrease quantities. TPWD will only pay for actual goods received or services performed and makes no express or implied warranty whatsoever that any minimum compensation or minimum quantity will be guaranteed under this contract.

5. QUALIFICATIONS AND EXPERIENCE

5.1. Minimum Qualifications and Experience: Respondent (and awarded contractor) shall meet the following minimum qualifications:

5.1.1. Respondents shall be experienced in the design and manufacture or modification of vessels of similar scope as described herein and in accordance with Section I Subsection 5.1.2.

5.1.2. Shall be engaged in the business of providing vessels in similar scope and size for a minimum of five (5) years.

5.1.3. Shall provide all design, labor, materials, equipment, supplies, and incidentals necessary and have available the necessary qualified personnel, skills, qualifications, and organization to deliver the vessel specified herein, and fulfill all requirements under this RFP and any resulting contract.

5.1.4. Shall be in good financial standing. TPWD reserves the right to request a copy of the respondent’s audited or un-audited financial statement.

5.2. Supporting Documentation: Respondent shall complete and submit Exhibit C – Company Profile, Exhibit D – Key Personnel, Exhibit E – Past Projects with Corresponding References, Exhibit F - Technical Proposal with proposal to provide documentation to support the above qualifications. Reference Section II Subsection 3.3.

6. SCOPE OF WORK AND SPECIFICATIONS

The specifications listed below are the essential minimum requirements for the design and performance of the required vessel named herein. Vessel shall comply with all federal, state, and USCG regulations. Respondents may submit proposals for alternate solutions and/or design that provide required accommodations for patent tong system, associated hydraulic power unit, and sonar equipment without deviation from required clearance from top of bulwark to bottom of davit as referenced in Section 6.2.6 or Floor Plan as referenced in Section 6.2.7. Alternate solutions and/or designs must provide vessel stability, strength of hull, and safety of personnel for operation of hydraulic tongs, in and around oyster reefs.

6.1. Purpose, Design, and Standards:

6.1.1. The vessel may be designed and manufactured in the time allotted or may be a pre-manufactured vessel to include required modifications. Respondent may submit proposal for design/manufacture of vessel to meet specifications or a prefabricated vessel with customizations as specified herein.

If alternate solutions and/or design are proposed, exceptions shall be clearly identified, and proposal shall include explanation of how vessel shall meet needs with designated exceptions.

6.1.2. The vessel will be used for oyster sampling with patent tongs and to conduct habitat mapping with scientific grade sonar equipment.

6.1.3. The vessel design shall accommodate for a patent tong system and associated hydraulic power unit (HPU) weighing approximately five hundred pounds (500 lb.) in total. Sonar equipment

RFP No. 802-24-40970 Page 6 of 60 weighing approximately two hundred pounds (200 lb.). Patent Tong System and Sonar Equipment will be provided separately, and the related unit installations are not part of this solicitation.

Reference Attachment 1 – Figures and Illustrations. Vessel must be designed and/or modified for the safe and correct operation of this specified equipment.

6.1.4. The vessel shall include a cabin and davit capable of supporting a minimum of three hundred pounds being lifted 2-3 feet from side of vessel and shall be and rigged with dual outboard motors of suitable size and power for vessel (see Section I Subsection 6.3 for Outboard Motor Specifications) and come with a suitable boat trailer in accordance with Section I Subsection 6.5 Specifications for Boat Trailer.

6.1.5. The vessel must be able to support heavy weight off one side, estimated at three hundred (300) pounds, and requires a generator to power the electronics as described herein.

6.1.6. Definitions and Standards of Design and Build:

6.1.6.1. A/C – Air Conditioner/Air Conditioning.

6.1.6.2. AMP/Amp – Ampere.

6.1.6.3. BTU – British Thermal Unit.

6.1.6.4. CFR – Code of Federal Regulations.

6.1.6.5. DC – Direct Current.

6.1.6.6. EPA – Environmental Protection Agency.

6.1.6.7. FSA – Federal Safety Act.

6.1.6.8. GPH – Gallon per Hour.

6.1.6.9. GPS – Global Positioning Satellite.

6.1.6.10. HP – Horsepower.

6.1.6.11. LED – Light Emitting Diode.

6.1.6.12. NM – Nautical Miles.

6.1.6.13. PVC – Polyvinyl Chloride.

6.1.6.14. RFP – Request for Proposal.

6.1.6.15. TPWD – Texas Parks and Wildlife Department.

6.1.6.16. USB – Universal Serial Bus.

6.1.6.17. USCG – United States Coast Guard.

6.1.6.18. V – Volt.

6.1.6.19. VHF – Very High Frequency.

6.2. Specifications for Vessel:

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6.2.1. Dimensions:

6.2.1.1. Vessel Length Overall: twenty-six to twenty-eight (26 to 28) feet.

6.2.1.2. Vessel Beam: one hundred two (102) inches maximum width exterior gunwale to exterior gunwale.

6.2.1.3. Vessel Draft: less than thirty (30) inches, static hull design with motor raised.

6.2.1.4. Vessel Bottom: Eighty-four (84) inches maximum.

6.2.1.5 Vessel and Boat Trailer: width must not exceed one hundred two (102) inches to avoid wide load permit requirement.

6.2.2. General Construction:

6.2.2.1. The boat shall be shallow V-bottom or V-bottom tunnel-hull.

6.2.2.2. The boat hull shall be constructed of aluminum. Refer to Section I Subsection 6.2.3.1.

for specifications. Wood in any form is not acceptable.

6.2.2.3. Vessel must conform to federal level flotation requirements for recreational boats as required by the FSA and be certified and placarded accordingly including the installation of a capacity tag.

6.2.2.4. All markings, capacity tags, and construction must be in compliance with USCG 33

CFR.

6.2.2.5. All seams and ribs shall be of all-weld design and shall be welded with 5356 marine grade welding wire, or TPWD approved equivalent. No crimped or folded chines or runners are allowed.

6.2.2.6. All wire will be multi-strand copper with double insulation protection and rubber grommet installed on all intersections of wire and metal.

6.2.2.7. Boat must not have folded or crimped ribs, chines, or spray rails.

6.2.2.8. All hardware shall be stainless steel corrosion resistant materials.

6.2.2.9. Boat shall include navigation lights including flush mounted front lights and removable white all-around lights to meet all USCG navigational requirements.

6.2.2.10. Contractor will install a davit to accommodate patent tongs as described in Section I Subsection 6.26 Davit and Attachment 1 Figure 2.

6.2.3. Hull:

6.2.3.1. Hull shall be constructed entirely of three sixteenth (3/16) inch 5086 marine grade alloy aluminum, or TPWD approved equivalent for working in saltwater environments around oyster beds, and with the operation of tongs.

6.2.3.2. Hull must have twelve to eighteen (12 to 18) degrees with deadrise, or of sufficient deadrise for safe operation of hydraulic tongs.

6.2.3.3. Hull bottom shall have a double bottom with three sixteenth (3/16) inch aluminum tread plate.

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6.2.3.4. Hull bottom shall be one quarter (1/4) inch aluminum 5086 alloy or TPWD approved equivalent.

6.2.3.5. Shall have drain plugs installed in the bilge and hull should drain into the bilge as appropriate.

6.2.3.6. Shall have four to six (4 to 6) mooring cleats with two to three (2 to 3) cleats on the gunwale on the port side and two to three (2 to 3) cleats on the gunwale on the starboard side.

6.2.3.7. Shall have an outer gunwale cap constructed of a three (3) inch “D” rubber bumper surrounding perimeter and may have an inner gunwale cap constructed of approximately ten (10) inch wide aluminum tread plate with a two (2) inch flange down.

6.2.3.8. Bulwarks shall be a continuation of the hull at least twenty-four (24) inches above the deck from stern to stern to allow for clearance of sixty-six inches (66”) from top of bulwarks to bottom of davit.

6.2.3.9. Longitudinal frame structure along the length of the hull shall include:

6.2.3.9.1. Two (2) vertical flange plate girders approximately three-sixteenth (3/16) inch.

6.2.3.9.2. One (1) flat bar keel approximately four (4) inches by three-eighth (3/8) inch.

6.2.3.9.3. One (1) two (2) inch angle keel protector.

6.2.3.9.4. Four (4) lifting strakes welded solid on the bottom.

6.2.3.10. Hull width transverse frame structure shall include:

6.2.3.10.1. Three (3) inch T-bar bottom frames.

6.2.3.10.2. Two (2) inch square tubing double bottom frames.

6.2.3.11. Shall include one (1) 12 V two thousand (2,000) GPH automatic bilge pump installed to a stainless steel thru-hull fitting with manual override switch on console.

6.2.4. Deck:

6.2.4.1. Shall be constructed of a three sixteenth (3/16) tread plate, or TPWD approved equivalent.

6.2.4.2. Shall be self-bailing.

6.2.4.3. Shall be painted with a non-slip surface agent.

6.2.4.4. Shall be reinforced to accommodate the davit and the load described in Section I Subsection 6.2.6 Davit.

6.2.5. Transom:

6.2.5.1. Shall be constructed of one quarter (1/4) inch plate reinforced 5085 marine grade alloy aluminum or of TPWD approved sufficient grade to support dual outboard motors as specified herein.

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6.2.5.2. Shall be all-welded and designed for two (2) twenty-five (25) inch shaft motors rated for 150 to 220 HP.

6.2.5.3. Shall have a dual outboard motor bracket that extends out thirty (30) inches with a tread plate across the transom and two 92) aluminum bolted inspection hatches.

6.2.5.4. Shall have aluminum trim tabs and 12 V actuators with rocker switch.

6.2.6. Davit:

6.2.6.1. Shall be constructed of aluminum.

6.2.6.2. Must be capable of supporting a three hundred (300) pound load at a distance of three

(3) feet seaward and perpendicular to the gunwale.

6.2.6.3. Must be of sufficient height to allow a vertical clearance of at least sixty-six (66) inches from the gunwale to the bottom of the boom.

6.2.6.4. Must be able to rotate a minimum of two hundred seventy (270) degrees with the assistance of a handle.

6.2.6.5. Davit pulleys must have bearings capable of supporting the load described above.

6.2.6.6. Must have a backlash guard to ensure the cable remains in the pulley.

6.2.6.7. Davit pulleys must be able to accommodate a one quarter (1/4) inch braided steel cable.

6.2.6.8. Must have a mounting plate large enough to accommodate a fourteen by twelve by twelve (14 x 12 x 12) inch winch at operable height, approximately forty (40) inches from the deck. The winch is part of the patent tong system that will be supplied by TPWD and installed at a later date.

6.2.7. Floor Plan:

6.2.7.1. Two (2) forty to sixty (40 to 60) gallon fuel tanks shall be mounted aft of cabin and installed on a rubber mat bolted down. TPWD will consider alternate placement of fuel tanks providing that proposed placement does not reduce required deck workspace as specified herein.

6.2.7.2. Deck must have sufficient workspace to accommodate a hydraulic patent tong power unit, dimensions approximately forty-one by twenty-one (41 x 21) inches, see Attachment 1 Figure 4, winch mounted on davit, and patent tongs that will be placed near the center of the boat aft of cabin. The tongs and davit system require the length of boom plus at least three (3) feet of operator space with no obstacles to prevent the safe swing of the boom. This system will need minimum one hundred two and one-half inches by seventy-six and one-quarter inches (102.5” x 76.25”) to function properly, see Attachment 1 Figure 1, and define workspace dimensions in Exhibit F - Technical Proposal

6.2.8. Cabin Exterior:

6.2.8.1. Inside dimensions: Minimum eighty-four-inch (84”) inch long cabin construction of one-eighth (1/8) inch aluminum plate.

6.2.8.2. Center door front of cabin with stainless door dog and safety glass.

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6.2.8.3. Horizontal slide windows, one port and one starboard, constructed of safety glass.

6.2.8.4. Center door at rear of cabin with stainless door dog and one quarter (¼) inch safety glass. Remaining sections will have one quarter (¼) inch safety glass.

6.2.8.5. Two handrails the length of the cabin to be port and starboard installed.

6.2.8.6. Walkway around port and starboard sides.

6.2.8.7. One (1) marine grade thirteen thousand to fifteen thousand (13,000 to 15,000) BTU roof mounted air conditioner with heat to be installed on cabin roof.

6.2.9. Cabin Interior:

6.2.9.1. Two (2) heavy duty adjustable captain seats with high back rests, arm rests, and seat slider with footrest on each chair.

6.2.9.2. One (1) storage bench seat installed aft of captain’s seat which spans the length of the cabin between the captain’s seat and the aft cabin wall.

6.2.9.3. Two (2) tables installed on port side of cabin both fore and aft of passenger seat.

6.2.9.4. Console to be installed with removable faceplate.

6.2.9.5. Two (2) overhead console instrument boxes.

6.2.9.6. Foam insulated roof on ceiling.

6.2.9.7. Equipment rack to fit two (2 solar equipment transceiver boxers, dimensions twenty by sixteen by eight (20 x 16 x 8) inches each installed under the table/workbench.

6.2.9.8. Two (2) three (3) inch weld elbow cable ports installed at the aft wall in cabin above window.

6.2.9.9. Three (3) electrical receptacles installed inside of cabin to allow for sonar equipment to be operated and to meet federal standards.

6.2.10. Generator:

6.2.10.1. One (1) inverter generator with electric start and battery and mounted on four (4) isolated pads. Generator must be capable of powering the rooftop AC unit, sonar electronics, and vessel electronics. Generator should be minimum 7,000 watts / 48 Amp with 120V and 240V capabilities.

6.2.10.2. Aluminum stand for generator with removable vents and lockable latch.

6.2.10.3. Breaker panel with ground fault breakers and three (3) receptables configured with one (1) port aft, one (1) port forward, and one (1) starboard forward, and a twist lock plug disconnect from generator.

6.2.11. Fuel System:

6.2.11.1 Two (2) forty-to-sixty-gallon fuel tanks. (40 to 60 gal.)

6.2.11.2. Fuel tank and hoses need to be USCB approved and EPA compliant as per USCG 33 CFR 183.510(a).

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6.2.11.3. Fuel system should include two to three (2 to 3) temp inline two-way valves and two to three stainless fuel water separators. There should be sufficient fuel lines and valves for each motor and the generator.

6.2.11.4. Shall include a fuel gauge kit with three-eighth inch (3/8”) USCG approved fuel hose.

All hoses will have double stainless-steel clamps on all ends. Fuel gauge to be mounted on console described in Section 6.2.9.4.

6.3. Specifications for Vessel Accessories:

6.3.1. Radar with minimum 36NM range installed on a stationary radar stand.

6.3.2. Auto Pilot with helm control panel, smart pump, shadow drive, and buzzer. Autopilot should be fully controllable from the combined networked chart plotter.

6.3.3. GPS Chart Plotter with 12-inch-high resolution screen and sonar/depth finder installed that is compatible with installed autopilot and radar systems. GPS chart plotter should be mounted into a bracket on the console.

6.3.4. One (1) 12 V LED cabin dome light.

6.3.5. One (1) LED search light with remote control that has a minimum of 460,000 candle power.

6.3.6. Four (4) LED flood lights with a minimum of 1,440 lumens per light.

6.3.7. Stainless steel steering wheel.

6.3.8. Fused switch panel with corresponding fused circuit panel connected to negative buss main fuse at the battery. Must have appropriate number of switches and circuit fuses for the electrical system.

6.3.9. Twelve Volt (12V) power socket on console.

6.3.10. In-dash DC voltmeter with USB.

6.3.11. VHF radio with antenna and mount.

6.3.12. Electric trim tabs with switch.

6.3.13. Three (3) marine deep cycle heavy-duty crank batteries.

6.3.14. Three (3) battery cases with holding straps.

6.3.15. Three (3) battery switch selectors with options for 1,2, All, Off.

6.3.16. Zinc anodes installed in appropriate places for vessel.

6.3.17. One (1) stainless steel horn shall be mounted in appropriate location with the horn control being mounted to the console inside the cabin described in 6.2.9.4.

6.3.18. One (1) carbon monoxide detector shall be mounted in appropriate location.

6.3.19. One (1) heavy duty windshield wiper shall be mounted on the cabin’s starboard and port front windows and shall include an appropriate wiper control system mounted inside the cabin.

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6.3.20. Optional Sonar Mounting System Upgrade for Vessel: This item is optional and not required for award, nor will it be considered in the technical scoring portion of the evaluation process. Pricing for optional accessories is for Value-Added Benefits and will not be a factor in determining contract award.

6.3.20.1. Quantity of one to two (1 to 2) gear-driven universal sonar mounting systems for side scan sonar and single beam echosounder to be mounted on bow and/or side of vessel.

Actual location will be determined after contract award. Mounting system should meet the following specifications.

A. Mount shall be gear driven.

B. Must be able to accommodate a pole length of up to ten feet (10’) long and four-and one-half inch (4.5”) diameter.

C. Must be capable of bearing loads of at least one hundred fifty pounds (150 lb.).

D. Must contain a safety breakaway feature to protect sonar device in the event of a collision.

E. Must be compatible with either the EdgeTech 6205 Sonar Unit or the Biosonics DT-X Extreme, or both. Specify compatibility in Exhibit B – Price Sheet Line Item 6.

6.4. Specifications for Outboard Motors:

6.4.1. Boat shall be rigged with dual four (4) stroke outboard motors with low water pick up installed on the lower unit.

6.4.2. Installation shall include four (4) blade stainless steel propellers of appropriate pitch and diameter for the hull and motor configuration.

6.4.3. Motors should be rated for one hundred fifty to two hundred twenty (150 to 220) horsepower (HP) and sufficient for vessel specified herein.

6.4.4. Motors shall have twenty-five (25) inch shaft.

6.4.5. Motors shall have an associated hydraulic steering system, including appropriate binnacle for dual outboard motors, cylinders, stainless steel tie bar, and stainless-steel steering wheel appropriate for dual outboard motors.

6.4.6. Motors shall be fully mounted and rigged on the boat with drive by wire controls, hydraulic steering, and factory multifunctional gauge to include tachometer, temperature, hour meter, and water pressure meter.

6.4.7. Motors shall include an ignition which shall be mounted to console described in Section I Subsection 6.2.9.4 and shall include two (2) sets of keys.

6.4.8. Motors shall include a battery switch with twelve-volt (12V) plug.

6.4.9. Shall include a stainless fuel water separator.

6.4.10. Motors must be attached to a dual motor bracket.

6.5. Specifications for Boat Trailer:

6.5.1. Trailer shall be tandem or triple axel and aluminum I-beam construction.

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6.5.2. Two (2) axles shall have disc or hydraulic brakes.

6.5.3. Trailer hubs shall have buddy bearings.

6.5.4. Trailer shall include mounted spare tire and wheel plus carrier. Tires and wheels shall be new only.

6.5.5. Trailer brake components shall be stainless steel.

6.5.6. Trailer shall have galvanized finish or better.

6.5.7. Trailer shall have heavy duty retractable mechanical jack stand with wheel appropriate for overall weight when fully loaded.

6.5.8. Trailer shall have mechanical winch with strap and hook and safety chain attachment from the trailer to the vessel, and heavy-duty safety chains for connection to tow vehicle.

6.5.9. Trailer lights shall be submersible with four (4) prong connector. Lighting must comply with 49 CFR 571.108 Standard No. 108 and wiring shall meet Texas Department of Transportation (TXDOT) code requirements.

6.5.10. Trailer shall have ball hitch size at two (2) to two-and-fifteen-sixteenth (2-5/16) inch.

6.5.11. Trailer shall have vertical PVC guides.

6.5.12. Trailer shall have a lighted license plate mount.

6.5.13. Trailer shall be rated for safely towing the vessel.

6.3.20. Optional Upgrades for Boat Trailer: These items are optional and not required for award, nor will these items be considered in the technical scoring portion of the evaluation process. Pricing for optional accessories is for Value-Added Benefits and will not be a factor in determining contract award.

6.5.14. but may be considered when determining best value award.

6.5.14.1. In place of the buddy bearings described in Section I Subsection 6.5.3., upgrade to maintenance free marine grade sealed bearing system and hub with hybrid lubrication system and stainless-steel components to keep water out and prevent corrosion.

6.5.14.2. A vertical winch post with steps to easily mount and dismount from the vessel.

6.6. Vessel Design Accommodations – The equipment listed below will be provided by TPWD and installed at a later date; however, vessel must be designed for the safe and correct operation of equipment.

Reference Attachment 1 – Figures and Illustrations.

6.6.1. Vessel design must accommodate a patent tong system and associated hydraulic power unit (HPU) weight approximately five hundred pounds (500 lb.) in total. This equipment will be provided and installed separately.

6.6.2. Sonar Equipment weighing approximately two hundred pounds (200 lb.).

6.7. Exceptions to Specifications:

6.7.1. Respondents may take exception to specifications and designs outlined herein. Any exceptions should be clearly identified and submitted with a justification as to why the exception would still meet the needs outlined in this document.

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6.7.2. TPWD will review and determine if exception is acceptable. Final design must be approved by TPWD prior to any services being performed.

7. CONTRACTOR AND KEY PERSONNEL REQUIREMENTS AND RESPONSIBILITIES

7.1. Contractor agrees to conduct all its services under the awarded contract by and through appropriate communications with TPWD. No work, installation or other services shall be undertaken by Contractor except with the prior written authorization by TPWD. Contractor understands and agrees that work, installation, or other service performed without prior written authorization of the TPWD is work outside the scope of this contract and shall be performed exclusively at Contractor’s risk. Contractor shall submit 100% construction design with interior/exterior finishes for TPWD approval prior to fabrication.

7.2. Contractor and the resulting manufactured vessel shall comply with any and all rules and regulations with respect to the design and manufacture. If any specifications in Respondent’s proposed vessel differ from specifications herein, Respondent is responsible for providing that information in the proposal submission.

Any revisions or exceptions must meet requirement of regulations referenced herein. There shall be no material or component substitutions without prior approval by TPWD.

7.3. Contractor agrees to comply with Federal Law and State Workers’ Compensation laws which are applicable to the work required or performed under this Contract and to pay or cause to be paid all compensation, medical, or hospital bills which may become due or payable thereunder, and to protect and indemnify TPWD from and against any and all liability by reason of injury to employees or subcontractors of Contractor.

7.4. Contractor shall provide service in accordance with requirements specified herein and the resulting contract(s) and adhere to the TPWD Terms and Conditions.

7.5. Contractor shall be solely responsible for any damage attributable to Contractor’s operation. Contractor, at their own expense, shall repair any such damage immediately. The repair work is subject to acceptance by

TPWD.

7.6. Contractor shall provide all labor, materials, and equipment necessary to meet requirements of the specified services throughout the term of the contract.

7.7. Contractor is responsible for all costs incurred in the performance of the contract.

7.8. Contractor shall comply with all laws, ordinances, statutes, and regulations pertaining to the services requested herein, and shall obtain such permits, licenses or other authorizations as may be required.

7.9. Contractor shall provide a Contract Manager as a primary point of contact.

7.10. Contractor shall follow relevant safety rules and conduct the work in a safe manner.

7.11. Contractor’s Project Manager Responsibilities:

7.11.1. Be a permanent employee of the Contractor and serve as a constant primary point of contact for TPWD through acceptance.

7.11.2. Have primary responsibility for the day-to-day operation of the services in accordance with the requirements of the contract.

7.11.3. Have authority to issue, execute, grant, and provide any approvals, requests, notices, and other communications required to advance the project.

7.11.4. Oversee all the work performed.

RFP No. 802-24-40970 Page 15 of 60

7.11.5. Ensure that any design, manufacture, or modification discrepancies in TPWD’s design are identified and conveyed to the TPWD Project Manager, and that the finished vessel’s design and function meet operation standards and safety requirements.

7.11.6. Ensure all Contractor’s key personnel have and maintain all applicable current licenses, certifications, and permits necessary to perform assigned duties under this contract.

8. TPWD RESPONSIBILITIES

8.1. TPWD will designate a TPWD Project Manager and a TPWD Contract Manager upon contract award.

8.2. TPWD will review and approval all project deliverables prior to acceptance.

8.3. TPWD may perform acceptance testing for all documented specifications and requirements as needed, which is testing against all documented specifications and requirements.

8.4. TPWD may perform periodic field reviews as needed.

8.5. TPWD will furnish no material, labor, equipment, or facilities unless otherwise provided for in this contract.

8.6. TPWD will review and approve Contractor’s 100% construction design submissions prior to fabrication or approve design submission for a pre-manufactured vessel with the needed modifications.

8.7. TPWD will pay for TPWD staff travel expenses associated with project progress inspections if needed.

8.8. Final 10% payment may be withheld until 30 days after acceptance.

9. STABILITY TEST, DELIVERY, ACCEPTANCE

9.1. The final product to be delivered to TPWD will meet or exceed specifications as outlined herein, responses to this RFP, TPWD approved alterations, approved documentation, and compliant to all requirements including schedule.

9.2. TPWD may conduct on-site inspections if the proposed vessel will be designed and manufactured or if a pre-manufactured vessel will be modified. Contractor must agree to observations and any required corrective actions.

9.3. The vessel’s capability will include but not be limited to the following:

9.3.1. Stability Test: A stability test will be performed at contractor’s location to ensure that the vessel can accommodate the operation of a hydraulic patent tong system according to the following.

Contractor must inform the TPWD Project Manager that the stability test can be scheduled at least one (1) week in advance of the proposed test date. The patent tongs, with a full sample, will weigh approximately three hundred (300) pounds and will be deployed and retrieved from one side of the vessel.

9.3.2. The load will be deployed from a davit that extends seaward approximately two to three (2 to 3) feet from the vessel’s gunwale.

9.3.3. The load will be deployed from a davit with sufficient height for the tongs to clear the gunwale in the closed position, approximately sixty-six (66) inches above the gunwale.

9.3.4. The tong, HPU, and davit will weigh approximately one thousand five hundred (1,500) pounds that will be placed aft of cabin on the deck. See Attachment 1 Figure 3 for tong system reference.

RFP No. 802-24-40970 Page 16 of 60

9.4. Final Inspection: Final inspection is to ensure that all requirements have been met, the stability test has been performed with successful outcomes, that identified defects have been addressed and remedied, and other work items have been corrected or completed.

9.5. Delivery Schedule: Delivery schedule may be a factor in determining award. Vendor must contact TPWD delivery point of contact named in Section I Subsection 9.6 Delivery Point of Contact to schedule delivery date and time.

9.6. Delivery Point of Contact: Point of contact will be named at contract award.

9.7. Delivery Address: For delivery and offloading by vendor to location. Coastal Fisheries Division Dickinson Marine Lab, 1502 FM 517 E, Dickinson, Texas 77539.

9.8. Registration and Titling: Permanent registration and titling will be performed by TPWD. DO NOT REGISTER ITEM(S). Vendor shall supply, as applicable, dealer's tag for item for 60 days from date of delivery. The original Certificate of Origin (COO) or Manufacturer's Statement of Origin (MSO) as well as the most current version of TXDMV form 130U or Application for Texas Title with signature shall be submitted to:

Attention: Fleet Manager Texas Parks and Wildlife Department 4200 Smith School Road Austin, TX 78744 Invoice shall be submitted to TPWD Accounts Payable, 4200 Smith School Road, Austin, Texas 78744, or by e-mail to accounts.payable@tpwd.texas.gov.

9.9. Delays: If delay is foreseen, Contractor shall give written notice to TPWD and must keep TPWD advised at all times of status of order. Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes TPWD to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

9.10. Contractor shall provide all manuals, software, and related documentation for all equipment onboard the vessel to include the outboard motors.

10. PERFORMANCE MEASURES

10.1. Contractor will be responsible for the performance of any contractual obligations that may result from an award based on this RFP and shall not be relieved due to non-performance of any or all subcontractor(s).

By submitting a proposal, the Respondent commits to providing the goods and services required in the RFP. The successful Respondent(s) will be required to abide by TPWD policies, procedures, standards, and guidelines relevant to the execution of this contract.

10.2. TPWD will monitor vendor performance. Vendor performance will be reported in the Vendor Performance Tracking System (VPTS). Failure to provide services and products in accordance with the requirements specified herein and the resulting contract and adherence to the TPWD Terms and Conditions may be considered by TPWD as unsatisfactory performance by the Contractor. An unsatisfactory performance may result in a negative vendor performance report, cancellation of the contract, or both.

10.3. TPWD will measure and evaluate the Contractor’s and/or subcontractors’ performance under the contract.

If the Contractor or subcontractor does not meet any standards for deliverables and/or performance incentives (if applicable), TPWD may impose remedies if the Contractor or subcontractor(s) fails to meet their responsibilities as outlined in the RFP and the terms and conditions of the contract. All services and deliverables under the contract shall be provided at an acceptable quality level and in a manner consistent with acceptable industry standards, customs, and practices. In the event TPWD deems that the Contractor’s performance does not meet an acceptable quality level of service and deliverables, TPWD may seek or mailto:accounts.payable@tpwd.texas.gov

RFP No. 802-24-40970 Page 17 of 60 negotiate remedies with the Contractor. Remedies shall include, but are not limited to negative vendor performance report, corrective action plans, and withholding of payments due to poor performance and contract non-compliance.

11. ADDING NEW PRODUCTS/SERVICES TO CONTRACT AFTER AWARD

Following the contract award, additional products/services of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. A formal written request will be sent to successful respondent to quote on the proposed additional products/services. Respondent shall submit proposals to TPWD as instructed. All prices are subject to negotiation with the Best and Final Offer (“BAFO”). TPWD may accept or reject any or all proposals and may issue a separate solicitation for the products/services after rejecting some or all of the responses. The products/services covered under this provision shall conform to the specifications as outlined in the request.

12. WARRANTY

Respondents shall provide warranty information in their proposal for the vessel itself as well as all components within the vessel, the outboard motors, and the boat trailer. Vessel and all components thereof, Outboard Motors, Boat Trailer, and all accessories shall be warrantied against defects in material and workmanship for a minimum of the Manufacturer’s Standard Warranty for government use. The warranty begins on the date the unit is determined to meet specifications and accepted by TPWD. Warranty terms and coverage will be considered during the evaluation process to determine best value. All warranties shall commence upon final acceptance.

13. MODIFICATIONS OF CONTRACT TERMS AND/OR AMENDMENTS

13.1. The terms and conditions of the Contract shall govern all transactions under the Contract.

13.2. The Contract may only be modified or amended upon mutual written agreement of Texas Parks and Wildlife Purchaser(s) and the Contractor. Verbal changes are not allowed.

13.3. Terms and conditions that do not conflict with the Contract and are acceptable to the Contractor(s) may be added in a Purchase Order and given effect. No additional term or condition added in a Purchase Order can conflict with or diminish a term or condition of the Contract. In the event of a conflict between Purchase Order and the Contract, the Contract term shall control.

14. PAYMENT SCHEDULE

TPWD will consider a progress payment schedule. Respondents may provide progress payment schedule with their bid response. Final payment schedule may be negotiated and will be confirmed if accepted by TPWD at time of award.

15. SUBCONTRACTING

TPWD has reviewed the Scope of Work herein and determined that Hub Subcontracting Opportunities are not probable. Refer to Section III General Terms and Conditions Subsection 56 Subcontractors.

16. CONTRACT ADMINISTRATION

16.1. TPWD will maintain on-going review and status of Contractor’s progress toward completion and will certify whether contractor’s billings are reasonably comparable with the work completed. Payment(s) will not be made until all work has been reviewed and accepted by TPWD.

16.2. Administration of the contract is a joint responsibility of TPWD Coastal Fisheries Division and the TPWD Purchasing & Contracting Branch. TPWD purchasing staff will be responsible for administering the

RFP No. 802-24-40970 Page 18 of 60 contractual business relationship with the contractor. Upon issuance of contract, TPWD will designate an individual who will serve as the contract manager and point-of-contact between the agency and the contractor. The contract manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way or waive strict performance of the terms or conditions of the contract. This individual’s contract management and contract administration responsibilities include, but are not limited to:

16.2.1. Monitoring the contractor’s progress and performance and ensuring services conform to established specification requirements.

16.2.2. Managing the financial aspects of the contract including approval of payments.

16.2.3. Meeting with the contractor to schedule service, and as needed to review progress, discuss problems, and consider necessary action.

16.2.4. Identifying a breach of contract by assessing the difference between contract performance and non-performance. Other areas as identified by the State of Texas Procurement and Contract Management Guide, latest edition.

17. INVOICING AND PAYMENT

The following procedures apply to invoicing and payment in addition to those listed in Section III General Terms and Conditions Subsection 9 Invoicing and Payment:

17.1. Contractor to submit invoice(s) to: Texas Parks & Wildlife Department, Accounts Payable, 4200 Smith School Road, Austin, Texas 78744.

17.2. Invoices must show:

17.2.1. Name of Contractor exactly as shown on the contract, Texas Payee Identification Number (PIN), and correct "Remit to" address.

17.2.2. Name of receiving entity.

17.2.3. Contract/purchase order number.

17.2.4. Description, quantity, unit of measure, unit price, extended price of each item.

17.2.5. Total price.

17.2.6. Discount, if applicable, extended and deducted to arrive at a NET TOTAL for invoice.

17.2.7. Attach supporting documentation, if required.

17.3. Payment:

17.3.1. The contractor will be paid for the services performed as invoiced. If another payment mechanism is agreed to by the parties, then contractor will be paid in accordance with the agreement approved by the parties.

17.3.2. Under no circumstances shall TPWD be obligated to make any payment (whether a progress payment or final payment) to Contractor, if any of the following conditions exists:

17.3.2.1. Contractor is in breach of this contract.

17.3.2.2. Any portion of a payment is for services that were not performed in accordance with this

RFP No. 802-24-40970 Page 19 of 60 contract provided, however, payment shall be made for those services which were performed in accordance with this contract.

17.3.2.3. Contractor has failed to make payments promptly to consultants or other third parties used in connection with services for which TPWD has made payment to Contractor.

17.3.2.4. If TPWD, in good faith, determines that the balance of the unpaid fees is not sufficient to complete the services in accordance with this contract; or if Contractor has failed to achieve a level of performance necessary to maintain the project schedule. No deductions shall be made from Contractor’s compensation on account of liquidated damages or other sums withheld from payments to other contractors or on account of the cost of changes in the Work other than those for which Contractor may be liable.

17.3.3. Payment normally will be made to the Contractor within 30 days after receipt of a properly prepared invoice or the receipt of and the acceptance of services ordered, whichever is later. State agencies are required by state law to pay properly submitted invoices within 30 days or the Contractor may charge a late payment fee established by law.

17.3.4. Payments for services purchased with state appropriated funds will be made through state warrants issued by the Comptroller of Public Accounts. Payments by qualified ordering entities will be made through the entities local payment system.

17.3.5. Electronic payment may be available through some ordering entities. Contact Accounts Payable at 512-389-4833 for additional information.

RFP No. 802-24-40970 Page 20 of 60

SECTION II – PROPOSAL REQUIREMENTS

1. SCHEDULE OF EVENTS

TPWD intends to proceed according to the following schedule. These dates represent a tentative schedule of events. TPWD reserves the right to change the dates in the schedule of events above upon written notification to prospective Respondents through a posting on the Electronic State Business Daily as an Addendum.

Event Date/Time RFP Issue Date: July 15, 2024 Questions Due: July 23, 2024; 2:00 PM CT Proposal Due Date: August 6, 2024; 2:00 PM CT

2. INQUIRIES

2.1. CONTACT: All requests, questions, or other communications about this Solicitation shall be made in writing to TPWD’s Purchasing Department, addressed to the following person, or TPWD Purchasing and Contracting designee:

Christina M. Brown, Purchaser Texas Parks & Wildlife Department 4200 Smith School Road Austin, Texas 78744

Contact Info:

Phone: 903-920-2185 Fax 512-389-4677 Email: purchasing.bidbox@tpwd.texas.gov

2.2. CLARIFICATIONS: TPWD will allow written requests for clarification of this Solicitation. Questions may be faxed or e-mailed to the point-of-contact listed in Section II Subsection 2.1 Contact. Questions should be submitted in the following format: a) Reference the Solicitation number; b) Reference the Section number, Page number, Paragraph number, and Text of passage being questioned; and c) Question.

2.3. DEADLINE FOR SUBMISSION OF QUESTIONS: To provide TPWD with sufficient time to adequately prepare responses to vendor inquiries, all questions must be submitted by the deadline specified in Section II Subsection 1 Schedule of Events.

2.4. ANSWERS TO QUESTIONS: The target date for answering questions is within three business days after deadline for questions. Official answers will be posted as an addendum to this solicitation, on the Electronic State Business Daily at http://www.txsmartbuy.com/esbd. Respondent names will be removed from questions in the responses released. TPWD reserves the right to amend answers prior to the proposal submission deadline. If respondents do not have Internet access, copies may be obtained through the point of contact listed above. Note: It is the responsibility of interested parties to periodically check the ESBD for updates to the procurement prior to submitting a proposal. Respondent’s failure to periodically check the Electronic State Business Daily (ESBD) will in no way release the selected vendor from “addenda or additional information” resulting in additional costs to meet the solicitation requirements.

2.5. PROHIBITED COMMUNICATIONS: Upon issuance of this solicitation, TPWD, its representative(s), or partners will not answer questions or otherwise discuss the contents of this Solicitation with any potential Respondent or their representative(s), except for the written inquires described in Section II Subsection 2.2 Clarifications above. Attempts to ask questions by phone or in person will not be allowed or recognized as valid. Failure to observe this restriction may disqualify respondent. Respondent shall rely only on written statements issued through or by TPWD’s purchasing staff. This restriction does not preclude discussions between affected parties for the purposes of conducting business unrelated to this solicitation.

http://www.txsmartbuy.com/esbd

RFP No. 802-24-40970 Page 21 of 60

3. PROPOSAL CONTENT

Below is a summary of required and requested information. Proposals submitted without this information will be evaluated accordingly. TPWD reserves the right, in its sole judgment and discretion, to waive minor technicalities and errors in the best interest of the state.

3.1. GENERAL RESPONSE FORMAT:

E-MAIL SUBMITTALS ARE PREFERRED FOR THIS SOLICITATION. Respondents shall submit one (1) original proposal signed (marked Original). In addition, Respondents should submit one (1) copy of the proposal with redacted pricing. Pricing should not be included in the submitted copy. Additionally, one (1) copy of the HUB Subcontracting Plan (HSP) shall be submitted with proposals. Submissions should be on 8 ½ x 11-inch paper and tab-indexed corresponding to the sections/exhibits listed below. If proposals are submitted by hardcopy, plastic spine-bound or wire-bound submittals are highly discouraged.

3.2. REQUIRED RESPONSE CONTENT:

Respondent MUST include the following documentation in their response submission. Failure to submit with response will result in disqualification of the proposal.

3.2.1. Exhibit A – Execution of Proposal: Respondent must submit original signed, dated, and completed Exhibit A - Execution of Proposal.

3.2.2. Exhibit B – Price Sheet: Include completed Exhibit B – Price Sheet. Pricing should not be included in the submitted copy. E-mailed submissions should include an additional copy of the Respondent’s proposal excluding the pricing.

3.3. ADDITIONAL RESPONSE CONTENT:

Respondent shall include the following additional documentation in their response submission, or within one business day of TPWD request. Failure to submit this additional documentation by TPWD designated deadline may result in disqualification of the proposal.

3.3.1. Exhibit C – Company Profile: Include completed Exhibit C or reasonable facsimile.

3.3.2. Exhibit D – Key Personnel:…