ESBD_364570_1720022766107_HHS0014933 Solicitation Addendum Q AND A.pdf

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C:\Users\Fnesbitt01\Pictures\Saved Pictures\HHS Branding\HHS Color Logo.png Effective 07/15/2016 Revised 01/23/2024 Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756 Form

PCS 121

SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM

Solicitation Due Time PCS Contact Information Description of Addendum THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.

1.

Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.

2.

If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhsc.state.tx.us prior to the solicitation due date and time.

9.0.0.2.20101008.1.734229 a.m.

Answer: Exhibit D - Online Bid Room Info document is information on how to submit bids electronically, which is optional. The IFB is the solicitation.

Question: What is the expected delivery date?

Answer: 8/30/2024

Question: Do you required all together?

Answer: Yes

Question: Need previous bid tabulation Answer: No previous tab. This is first time soliciting.

Question: Tumblers specs say “Engraved in one color – Black”. If it is “engraved”, then it will be the silvery stainless steel showing as the engraving. If we want BLACK, it needs to be “printed”, not engraved. Is printed in black what we want?

Answer: Correction: Should be laser engraved

Question: Can't see the quantity for tumbler, power bank and padfolio and certain quantities are not specified completely Answer: Refer to Exhibit C – Pricing Sheet Tumbler quantity is 1,100 Power banks This Item is not longer required-Line to be canceled Padfolio quantity is 1,100 T-Shirts Quantity is 1200 multiple sizes: 200 Small; 500 Medium; 300 Large; 100 X-Large; 100 XX Large

Question: Two of the items are exclusive to 4Imprint. Are alternates-something similar acceptable? Please confirm this is the case but the power banks with the extra attachments and the case.

Answer: Power Banks This Item is not longer required-Line to be canceled

Question: Do you have the logo that needs to be embroidered on all 1,200 of these shirts Answer: Yes, will attach to addendum

Question: Tees – Confirm embroidered t-shirts instead of screen printed.

Answer: Embroidered Logo Maroon shirt with gold thread

Question: Power bank – 4imprints item has been discontinued-out of stock (Haven’t found any exactly the same-no ear buds) Question: Is alternate acceptable with or without earbuds?

Answer: This Item is not longer required-Line to be canceled

Question: What is the shipping address for the promotional items?

Answer: Refer to Exhibit C – Pricing Sheet; Ship to Health & Human Services Commission 701 W 51st St Ste 650, Austin, TX 78751

Question: Will there be a single PO for all the items or could there be multiple Pos?

Answer: Refer to IFB Section 15 - HHSC, at its sole discretion, reserves the right to make a single award or multiple awards to achieve the best value for the state.

Question: Is there a delivery date deadline for these items?

Answer: 8/30/2024

Question: On the pricing sheet it mentions a quantity of 1,200 for the Gildan t-shirts. However, on the online bid portal it says quantity of 1100 for the same line item.

Answer: T-Shirts Quantity is 1200 multiple sizes: 200 Small; 500 Medium; 300 Large; 100 X-Large; 100 XX Large:

Question: Please could you clarify which one is correct? What is the contract term? Is it a single year or for multiple years orders?

Answer: Single Year Order

Question: Confirm some details for the bid – logo be the embroidered logo for the t-shirts and logo be the logo used for the other items as well (tumblers, power banks and padfolios)?

Answer: Embroidered Logo for shirts Maroon shirt with gold thread, Laser engraved for tumblers, Debossed for Padfolio. PowerBank This Item is not longer required-Line to be canceled

Question: Line 3 which specifications for the item below are most important if we were to bid a substitute item 4Imprint Item Out of Stock Line 3 Power Bank Kit IMPRINTED LOGO BLACK Ink Product Color Red-Black Commuter Tech Model (4Imprint) Item 135985 Power Bank Casing Material Plastic, Battery Lithium Polymer Capacity 4000 mAh Battery Output 2.1 Amp suitable for phones and tablets, Rechargeable via included Micro-USB cable, To charge your portable device simply connect a compatible charging cable, Charging Cable Casing: Fabric, Cable Length: 8.5", Input Connector USB-A Output Connectors Micro-USB, USB-C and a connector compatible with iPhone devices Earbuds Connection: Audio jack Cord Length 43" Case Zippered main compartment Size: 2.75" H x 4" W x 2.25"L Imprint Area 1.5H x 2.25W Answer: This Item is not longer required-Line to be canceled

Question: PAGE 13 OF HHS SOLICITATION AFIRMATIONS ASKS FOR DUNS NUMBER AND SAM NUMBER, ARE THESE REQUIRED Answer: No

Question: T-Shirt What size the embroidery on the left chest Answer: Embroidery size: 3.5 inches X 2 inches

Questions: . Could we get the logo that you all want to use sent over as a vector AI, EPS, SVG or CDR file?, What size would you all like the embroidery on the left chest? *Not a question but a concern*… The black embroidery thread on a maroon shirt may not come out as well, because of how dark the shirt will be Answer: We are not able to convert .PNG to one of suggest extension. Embroidery size: 3.5 inches X 2 inches. Maroon shirt with gold thread

Question: power bank kit, we are out of red color. Would you be willing to consider a black one Answer This Item is not longer required-Line to be canceled