ESBD_363906_1718907009335_MR11254_NoticeToBidders.pdf

IFB Cover Page (2022_0711)

Contracting Branch | Infrastructure Division 4200 Smith School Road

Austin, Texas 78744

NOTICE TO BIDDERS

PROJECT NO. MR11254

REPLACE TRAIL BRIDGE

AT LAKE MINERAL WELLS STATE PARK

PARKER COUNTY, TEXAS

Contract Manager: Lydia Reynolds, CTCD, CTCM Email: lydia.reynolds@tpwd.texas.gov

IFB Issue Date: June 20, 2024

Mandatory Pre-Bid Conference: 3:00 PM, July 8, 2024

Mandatory Site Visit: 10:00 AM, July 8-10, 2024

Questions Due: 5:00 PM, July 15, 2024

Question/Answers Addendum (Est) July 19, 2024

Bid Due Date: 2:00 PM, July 31, 2024

Virtual Public Bid Opening: 3:00 PM, July 31, 2024

Notice to Bidders (2023_0901) Page 1 of 3

NOTICE TO BIDDERS

Replace Trail Bridge

MR11254

Sealed bids for the above project will only be accepted from Contractors when submitted to the Texas Parks and Wildlife Department using the online Bid Portal hosted by eBuilder. Bids will be accepted by the Contracting Branch, Infrastructure Division until 2:00 PM, July 31, 2024.

A virtual public bid opening of responses will be conducted by the Texas Parks and Wildlife Department via Microsoft Teams one hour following the bid submission deadline. Interested attendees must register in advance for this meeting. After registering, participants will receive a confirmation email containing information about joining the meeting. See Notice to Bidders, section Supplemental Bidding Information for the registration link.

General Scope of Work:

Furnish all labor, equipment, material, and incidentals for the demo of existing trail bridge and replace with a new bridge at Mineral Wells State Park. The Engineer’s Probable Opinion of Cost ranges from $130,000.00 to $143,150.00.

Project Schedule:

All work shall be completed within 270 calendar days commencing on the date specified in the Notice to Proceed. This performance period includes completing the various aspects required to complete the Work, including submission of all Submittals, mobilization, procurement, installation, testing, inspection and delivery of documents described in the Uniform General Conditions, Article 12, 12.1.1.1.

Project Funding:

This project does not have Federal Aid funding.

Contact Information: All questions related to this project should be directed to Lydia Reynolds, CTCD, CTCM via the eBuilder Bid Portal Q&A board. The Q&A board can be accessed using the above eBuilder Bid Portal link.

Any questions regarding the use of the Bid Portal for bidding can be directed to lydia.reynolds@tpwd.texas.gov.

Notice to Bidders (2023_0901) Page 2 of 3

TPWD reserves the right to reject any and all bids and to waive minor irregularities in the bidding process.

Mandatory Virtual Pre-Bid Conference:

A mandatory virtual pre-bid conference will be held on July 8, 2024, at 3:00 PM CST.

Registration closes at 12:00 PM on July 8, 2024. Potential respondents must pre-register for the pre-bid conference at:

https://forms.office.com/g/341mVnzgiN

After registering, you will receive a confirmation e-mail containing information about joining the pre-bid conference. Bidders’ attendance at the mandatory pre-bid conference is required in order to be eligible for contract award. The virtual pre-bid conference will be conducted using Microsoft® Teams. Bidders may use their browser to access the meeting or a Microsoft® Teams application.

Mandatory Pre-Bid Site Visit:

A site visit is mandatory in order to be eligible for contract award. Sign-in is required for this site visit. TPWD has scheduled three opportunities for bidders to view the project site, July 8, 9 and 10, 2024, each at 10:00 AM CST at Lake Mineral Wells State Park & Trailway, 100 Park Road 71 Mineral Wells, TX 76067. Check-in at the Administrative Training Center. Point of Contact is Dustin Murray, Assistant Superintendent, Phone (940) 325-7722.

TPWD shall reject responses submitted by Bidders that did not sign-in and attend a mandatory site visit.

Access to Bid Documents:

Project plans and specifications can be downloaded directly from the Bid Portal. Use the link to access the bid documents within the eBuilder Bid Portal:

https://gateway.gov.e-builder.net/app/bidders/landing?accountid=121b7321-f922- 472a-a736-897455b50fee&projectid=93cd089b-6ed9-4448-b72c- 0583bb1f96ea&bidpackageid=888b7880-80cb-49aa-ac83-6417edaa6269

To access the bid portal, you will need to create a Bid Portal account, even if you already have an e-Builder login for project management. The eBuilder Bid Portal is a separate platform from the project management login. For assistance click the eBuilder Bid Portal video tutorial link: https://vimeo.com/374214070

Electronic Submission of Bid:

Bidders are encouraged to log into the bid portal and submit a draft response at least 24 hrs.

prior to bid opening. Bids can be withdrawn and resubmitted until the bid opening time shown above.

Notice to Bidders (2023_0901) Page 3 of 3

We strongly recommend that you give yourself sufficient time and at least ONE (1) day before the bid opening time to begin the uploading process and finalize your submission.

1. Prepare your submission materials. Please note the type and number of files allowed.

Please do not embed any documents within your uploaded files as they will not be accessible or evaluated.

Required Documents/Information

Name Type # of Files Requirement

Bidder Affirmations File Type: PDF (.pdf) Single Required

Contractor’s Qualifications Statement File Type: PDF (.pdf) Single Required

HUB Subcontracting Plan File Type: PDF (.pdf) Single Required

Bid Security (scanned copy) File Type: PDF (.pdf) Single Required

2. Upload your submission in the required fields. Use the link below to access the Bid Portal:

https://gateway.gov.e-builder.net/app/bidders/landing?accountid=121b7321-f922-472a-a736-897455b50fee&projectid=93cd089b-6ed9-4448-b72c- 0583bb1f96ea&bidpackageid=888b7880-80cb-49aa-ac83-6417edaa6269

3. Enter the bid amount in the bid portal.

4. Review the Q&A Log in the bid portal.

5. Review and Acknowledge addenda in the bid portal.

6. Submit.

Bid Security:

All bids must be submitted on the forms furnished for that purpose, and each proposal must be accompanied by a bid bond, cashier check, or certified check made payable to the Texas Parks and Wildlife Department, in an amount of not less than five percent (5%) of the total bid amount. A digital copy of the bid bond or certified check must be uploaded through the Bid Portal. If the bidder is submitting a cashier’s check or a certified check, the original must be received by TPWD at its headquarters location by 12:00 pm (noon) of the second business day following the bid submittal deadline.

Supplemental Bidding Information:

TPWD has selected to perform bid openings via virtual meetings. To facilitate virtual bid openings, TPWD will host all bid openings one (1) hour after the bid opening deadline.

Interested attendees must register in advance to obtain information regarding the virtual bid opening. Registration closes at 12:00 PM July 31, 2024.

Bid Opening Registration form: https://forms.office.com/g/mAPDhETJj2