ESBD_361758_1720619152762_Addendum 2 - Hondo RC Roof Replacement.pdf

Texas Military Department 2200 W. 35th St. Bldg. 37

Austin, Texas 78703

ADDENDUM TO SOLICITATION

1. SOLICITATION NO.

TMD24-CFMO-0035539

Hondo RC Roof Replacement

2. ADDENDUM NO.

3. EFFECTIVE DATE

7/10/2024

4. ISSUED BY

Texas Military Department (TMD) 2200 W. 35th Street Bldg. 37 Austin, Texas 78703

5. ACKNOWLEDGEMENT OF ADDENDUM

Per RFP Section III, 4) Addendum, b. Receipt of all addenda to this RFP shall be acknowledged by returning a signed copy of the signature page of each addendum with the proposal. In addition, the Respondent must acknowledge receipt of all addenda by writing the numerical figure of each Addendum issued by the TMD on the blank space provided in Attachment A – Contractor's Proposal Form, 3.

Addenda.

6. DESCRIPTION OF ADDENDUM

The purpose of this Addendum is to update and clarify where the Specifications state or otherwise communicate that A/E or OWNER is responsible for coordinating and scheduling with the owner's representative all materials testing and inspections, as stated in Addendum 2 Attachment A - Updated Specifications, 4 Pages:

- Spec 01 40 00 sections 1.2.A.4 and 1.6.E

Now, the change is that the General Contractor WILL BE responsible for hiring all material/special inspection subcontractors. The General contractor will additionally be responsible for the performance and payment of all material testing and special inspections for the project. Any information to the contrary throughout the construction documents is to be ignored. This includes any/all instances on the Plan Drawings and in the Specifications.

7. NAME AND ADDRESS OF RESPONDENT

8. NAME AND TITLE OF SIGNER

9. SIGNATURE

(Signature of Person Authorized to Sign) Date Signed

TMD24-CFMO-003539

Hondo RC Roof Replacement Addendum 2

Attachment A

Updated Specifications

Hondo Readiness Center Roof Replacement ISSUE FOR REQUEST FOR PROPOSAL

Hondo, Texas APRIL 2024

QUALITY REQUIREMENTS SECTION 01 40 00 - 1

SECTION 01 40 00

QUALITY REQUIREMENTS

ADDENDUM 0002

PART 1 - GENERAL

1.1 DEFINITION OF ROLES

A. Texas Military Department’s (TMD’s) Project Manager: The TMD Project Manager shall be the main point of contact for all communications with the Owner and AE. This individual shall be identified at the Pre-Construction conference.

B. Project Superintendent: The Contractor’s on-site manager. Shall be the main point of contact for all communications with the Contractor and shall be on-site anytime work is being accomplished.

1.2 CONTRACTOR’S RESPONSIBILITIES

A. Control the quality of the Work and verify that the Work meets the standards of quality established in the Contract Documents as well as all applicable laws.

1. Inspect the Work of the Contractor, Subcontractors, and Suppliers. Correct defective Work.

2. Inspect products and materials to be incorporated into the Project. Ensure that Suppliers of raw materials, parts, components, assemblies, and other products have adequate quality control system to ensure that quality products are produced. Provide only products that comply with the Contract Documents.

3. Provide consumable construction materials of adequate quality to provide a finished product that complies with the Contract Documents.

4. <ADNM0002> Coordinate with the A/E and their Third-Party Material Testing and Special

Inspections company. Contractor to coordinate Third-Party Material Testing and Special

Inspections company. </ADNM0002> Schedule the time and sequence of testing with the

Owner’s A/E. All quality control testing is to be observed by the Owner’s Designated

Representative.

a. The general contractor shall provide the <ADNM0002> A/E Owner’s Designated

Representative </ADNM0002> with a minimum of seven (7) days advanced notice prior to needing construction materials testing and/or special inspections.

5. Maintain complete inspection and testing records at the Site and make them available to Owner and A/E.

6. Technical specifications govern if any requirements of this section conflicts with the requirements of the technical specifications.

1.3 QUALITY ASSURANCE ACTIVITIES BY THE OWNER

A. The Owner’s Construction Inspector shall perform weekly inspections. Inspection reports will be distributed identifying areas needing attention or correction to meet the Contract Documents, Addendum 2 Attachment A Page 1 of 4

QUALITY REQUIREMENTS SECTION 01 40 00 - 2

codes, laws, regulations, and/or industry standards.

B. The Contractor must review inspection reports and notify the Owner if there are any questions or concerns regarding any items within three (3) business days.

C. The Contractor is responsible for taking corrective action and having a re-inspection performed.

D. The Owner’s Inspector shall be responsible for verifying all punch list item corrections and issuing the Final Report that the Work is complete.

1.4 SUBMITTALS

A. Submittals shall be in accordance with Section 01 33 00 “Submittal Procedures” and shall include:

1. Provide Certified Test Reports on materials or products to be incorporated into the

Project. Reports are to indicate that material or products are in full compliance with the

Contract Documents or indicate that they are not in compliance and describe how they are not in compliance.

1.5 NON-CONFORMING WORK

A. Immediately correct any Work that does not comply with the Contract Documents or submit a written explanation of why the Work is not to be corrected immediately and when corrective action to the Work will be performed.

B. Payment for non-conforming Work shall be withheld until Work is brought into compliance with the Contract Documents.

1.6 QUALITY CONTROL PLAN

A. Submit Contractor’s Quality Control Plan prior to NTP for review and acceptance by the Owner.

B. The QC Plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used.

C. The Quality Control Plan shall include, at a minimum, the following to address all construction operations, both on-site and off-site, including work by Subcontractors and Suppliers:

1. A description of the quality control organization, including a chart showing lines of authority and acknowledgement that the quality control staff shall implement the quality control program for all aspects of the Work specified.

2. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a quality control function.

3. A copy of the letter to the Quality Control Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the Quality Control Manager, including authority to stop Work which does not comply with the Contract Documents or will result in Work that does not comply with the Contract Documents. The Quality Control Manager shall issue letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities. Copies of these letters shall also be furnished to the A/E.

4. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of

Subcontractors and Suppliers.

Addendum 2 Attachment A Page 2 of 4

QUALITY REQUIREMENTS SECTION 01 40 00 - 3

5. Control, verification, and acceptance testing procedures for each specific test is to include the test name, specification paragraph requiring test, feature of Work to be tested, test frequency, person responsible for coordinating each test, and applicable industry testing standards.

6. Procedures for tracking phases of quality control, verification, and acceptance tests including documentation.

7. Procedures for tracking construction deficiencies from identification through acceptable corrective action. Indicate how documentation of the verification process for deficiencies will be made.

8. Reporting procedures, including proposed reporting formats.

D. After Owner acceptance of the Quality Control Plan, the Contractor shall notify the Owner in writing of any proposed changes.

E. After the Pre-construction Meeting and before start of construction, the Contractor shall meet with the Owner, A/E, and <ADNM0002> A/E’s Contractor’s </ADNM0002> Third-Party Material

Testing and Special Inspections company to discuss the Quality Control Plan. The Quality Control

Plan shall be submitted a minimum of 14 calendar days prior to the Coordination Meeting. During the meeting, a mutual understanding of the system details shall be developed, including the forms for recording the Quality Control operations, testing, administration of the system for both on-site and off-site Work, and the interrelationship of Contractor’s management and control with the

Owner’s Quality Assurance. Revise the Quality Management Plan to reflect comments and recommended changes resulting from this meeting.

1.7 MANUFACTURER'S TECHNICAL REPRESENTATIVE'S FIELD REPORTS: Prepare written information documenting manufacturer's technical representative's tests and inspections specified in other Sections. Include the following:

A. Statement on condition of substrates and their acceptability for installation of product.

B. Statement that products at Project site comply with requirements.

C. Summary of installation procedures being followed, whether they comply with requirements and, if not, what corrective action was taken.

D. Results of operational and other tests and a statement of whether observed performance complies with requirements.

E. Other required items indicated in individual Specification Sections.

PART 2 - PRODUCTS (NOT APPLICABLE)

PART 3 - EXECUTION

3.1 QUALITY CONTROL REQUIREMENTS

A. Perform quality control observations and schedule testing as required in each section of the

Specifications and where indicated on the Drawings.

B. Check to ensure that all materials and/or equipment have been tested, submitted, and approved.

C. Examine the work area to assure that all required preliminary Work has been completed and complies with the Contract Documents.

Addendum 2 Attachment A Page 3 of 4

QUALITY REQUIREMENTS SECTION 01 40 00 - 4

1. Examine required materials, equipment, and sample Work to assure that they are on hand, conform to submittals, and are properly stored.

2. Review requirements for quality control inspection and testing.

3. Discuss procedures for controlling quality of the Work. Document construction tolerances and workmanship standards for the Work task.

4. Conduct a meeting attended by the Quality Control Manager, the Project Manager, Superintendent, Owner’s Inspector, the foreman and tradesmen responsible for the Work task.

Instruct applicable workers as to the acceptable level of workmanship required in order to meet the requirements of the Contract Documents. Prepare and distribute meeting minutes. Submit as a record document.

5. Verify adequacy of controls to ensure full compliance with Contract Documents. Verify required control inspection and testing is performed.

6. Verify that established levels of workmanship meet acceptable workmanship standards.

Compare with required sample panels as appropriate.

7. Repeat these requirements for each new crew to work on-site, or any time acceptable specified quality standards are not being met.

8. Perform daily checks to assure control activities, including control testing, are providing continued compliance with contract requirements:

a. Make checks daily and record observations in the quality control documentation.

b. Conduct follow-up checks and correct all deficiencies prior to the start of additional

Work tasks that may be affected by the defective Work. Do not build upon nor conceal non-conforming Work.

9. Conduct a review of the Work one (1) month prior to the expiration of the Warranty period prescribed in the Uniform General Conditions with the Owner and A/E. Correct defects as noted during the review.

D. Manufacturer's Technical Services: Engage a manufacturer's technical representative to observe and inspect the Work. Manufacturer's technical representative's services include participation in preinstallation conferences, examination of substrates and conditions, verification of materials, observation of Installer activities, inspection of completed portions of the Work, and submittal of written reports.

a. Written reports shall be submitted directly to the Consultant and Owner by the

Manufacturer’s Technical Representative within three (3) business days of visiting the site.

b. Manufacturer’s technical representative shall visit the site within the first three (3) days of work on the project and a minimum of every three (3) weeks thereafter.

END OF SECTION

Addendum 2 Attachment A Page 4 of 4