ESBD_361758_1718905615955_RFP - Hondo RC Roof Replacement.pdf

TMD24-CFMO-0035539 - Hondo Readiness Center Roof Replacement

Texas Military Department 2200 W. 35th St. Bldg. 37

Austin, Texas 78703

REQUEST FOR PROPOSAL

Hondo Readiness Center (RC) Roof Replacement

2404 18th Street, Hondo, Texas 78861

TMD24-CFMO-0035539

Posting Date: June 20, 2024

Proposal Due Date: August 13, 2024, 10:00 AM CT

Schedule of Events

EVENT DATE

Issue RFP 6/20/2024 Site Visits (Mandatory) 1st Site Visit 2nd Site Visit

7/16/2024, 10:00 AM CT

7/16/2024, 1:00 PM CT

Deadline for Submission of Questions 7/26/2024, 4:00 PM CT Questions Answered by Addendum APPROX. 8/2/2024 Deadline for Submission of Proposals and RFP Opening

8/13/2024, 10:00 AM CT

Successful Respondent Notification APPROX. 8/30/2024 Award/Execute Contract APPROX. 9/27/2024

*Reference Section III, 1. Schedule of Events for a detailed breakdown of dates, times, and location

Table of Contents

SECTION I – GENERAL

1) REQUEST FOR PROPOSAL

2) ESTIMATED BUDGET

3) CONTRACT TERM

4) ORDER OF PRECEDENCE

5) STATE FUNDING

6) UNIFORM GENERAL CONDITIONS

7) HUB INFORMATION

8) AGENCY POINT OF CONTACT

9) DEFINITIONS

SECTION II – STATEMENT OF WORK

1) PROJECT DESCRIPTION

2)ESBD POSTING

3) ASBESTOS ABATEMENT

4) SATISFACTORY UNDERSTANDING

5) SUBCONTRACTORS

6) CHANGE ORDERS

SECTION III – SCHEDULE OF EVENTS

1) SCHEDULE OF EVENTS

2) SITE VISIT

3) DEADLINE TO SUBMIT QUESTIONS

4) ADDENDUM

5) SUBMISSION AND RFP OPENING

6) SUCCESSFUL RESPONDENT NOTIFICATION

7) AWARD

SECTION IV – SUBMISSION REQUIREMENTS

1) SUBMISSION

2) REQUIRED DOCUMENTS

3) PROPOSAL COSTS

4) INQUIRIES

SECTION V – PROPOSAL SUBMISSION

SECTION VI – EVALUATION AND AWARD

ATTACHMENT A – CONTRACTOR'S PROPOSAL FORM

ATTACHMENT B – WORK BREAKDOWN SCHEDULE

ATTACHMENT C – UNIFORM GENERAL CONDITIONS AND SUPPLEMENTAL GENERAL

CONDITIONS

ATTACHMENT D – TEXAS MILITARY DEPARTMENT TERMS AND CONDITIONS

ATTACHMENT E – CONTRACTOR’S QUESTIONNAIRE AND EVALUATION CRITERIA

ATTACHMENT F – HUB SUBCONTRACTING PLAN (HSP)

ATTACHMENT G – PROJECT SPECIFICATIONS

ATTACHMENT H – PROJECT DRAWINGS/PLANS

ATTACHMENT I – OWNER-CONTRACTOR AGREEMENT TEMPLATE

ATTACHMENT J - NON-COLLUSION AFFIDAVIT

SECTION I – GENERAL

1) REQUEST FOR PROPOSAL (RFP): In accordance with the provisions of the Texas Government Code, Chapter §2269 Subchapter D, Competitive Sealed Proposal Method, and Rules and Procedures, the Texas Military Department (TMD) Construction and Facilities Maintenance Office (CFMO) is soliciting proposals for Hondo RC Roof Replacement located at 2404 18th Street, Hondo, Texas 78661.

2) ESTIMATED BUDGET: The estimated construction budget for the services described in the Request for Proposal (RFP) is Five Hundred Twenty-Five Thousand ($525,000).

3) CONTRACT TERM: Construction is required to commence on the date specified in the

Notice to Proceed issued. The TMD will issue a Notice to Proceed within 90 days of the contract award, stating the date(s) for beginning Work and achieving Substantial Completion of the Work as defined per the UGC Article 1.44. The Respondent will provide the performance period in calendar days in Attachment A, 2. Performance Period. The Contract Period is the number of days issued by the TMD in the Notice to Proceed. TMD may otherwise amend the Contract Period or Substantial Completion date per the Uniform General Conditions.

4) ORDER OF PRECEDENCE: In the event of a conflict in the Contract documents, the documents must govern in the following order: (a) Change Orders, addenda, and written amendments to the Contract; (b) Owner-Contractor Agreement; (c) Non-Collusion Affidavit;

(d) Drawings/Plans; (e) Specifications (but specifications shall control over drawings/plans as to the quality of materials and workmanship); (f) Solicitation; (g) Supplemental General Conditions; and (h) Uniform General Conditions.

5) STATE FUNDING: This Contract is contingent upon the continued availability of funding.

If funds become unavailable through lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, state agency consolidations, or any other disruption of current appropriations, provisions of Attachment C - Uniform General Conditions and Supplemental General Conditions, Article 14 will apply. All required Federal clauses are applicable if this solicitation is contingent on Federal funds.

a. Build America Buy America Requirement

The Build America Buy America Act, enacted as part of the Infrastructure Investment and Jobs Act on November 15, 2021, established a domestic content procurement preference for all Federal financial assistance obligated for infrastructure projects after May 14, 2022. The domestic content procurement preference requires that all iron, steel, manufactured products, and construction materials used in covered infrastructure projects are produced in the United States.

https://www.hud.gov/sites/dfiles/GC/documents/Build%20America,%20Buy%20America%20Act%20Provisions.pdf

b. PAYMENT:

i) Invoice must be submitted to:

Texas Military Department, Resource Management 2200 West 35th Street, Bldg. 37 Austin, TX 78763-5218 Or via email at cmb.workflow@cfmo.mil.texas.gov

ii) Payment must be made in accordance with Texas Government Code, Chapter 2251, commonly known as the Texas Prompt Payment Act. Texas Government Code, Chapter 2251, must govern the remittance of payment and remedies for late payment and non-payment.

iii) Payment Submittals

(a) TMD will provide the Successful Respondent with TMD Payment Submittal

Documents required for the Project.

(b) The Successful Respondent must complete and submit the original TMD documents required for the Project.

(c) Payment submittals must be submitted on TMD forms.

iv) Each time a payment request is submitted, the Successful Respondent must submit:

(a) Two originals of the TMD Document for Payment with Continuation Sheet;

(b) One notarized copy of Contractor's Payment Affidavit; and

(c) The HUB Subcontracting Plan (HSP) Prime Contractor Progress

Assessment Report

(d) Requests for payment will be processed once all forms are received.

v) Final Payment:

(a) The Successful Respondent must provide with the request for final payment the following original TMD documents as applicable. All documents will be notarized as required:

(a.)i. Two original Application & Certificate for Payment;

(a.)ii. Certificate of Substantial Completion;

(a.)iii. Contractor's Affidavit of Payment of Debts and Claims;

(a.)iv. Contractor's Affidavit of Release of Liens; and (a.)v. Consent of Surety Company to Final Payment.

(b) At the direction of TMD, the Successful Respondent will submit specific warranties, workmanship bonds, maintenance agreements, record drawings, maintenance manuals, final project photographs, damage or settlement surveys, property surveys, similar final record information, and final certification.

(c) Any close-out requirements unique to this Project will be identified in the Special Conditions attached to and a part of the signed Contract.

6) UNIFORM GENERAL CONDITIONS: Attachment C - Uniform General Conditions and

Supplemental General Conditions per Texas Government Code §2166.302 is applicable in this solicitation and will be incorporated into any contract awarded as a result of this RFP.

7) HUB INFORMATION:

a. State agencies are required to make a good faith effort to assist historically underutilized businesses (HUBs) to receive a portion of the total contract value issued by the State of Texas, see Texas Government Code, Chapter 2161. The goal of this program is to promote full and equal business opportunities for all businesses in accordance with Texas Administrative Code §20.281.

b. In accordance with the TMD's policy of encouraging the use of HUBs in State procurement, TMD will make a good faith effort to utilize HUBs in contracts. TMD will achieve the annual program goals by contracting directly with HUBs or indirectly through subcontracting opportunities. Therefore, any business that contracts with TMD will be required to make a good faith effort to award necessary contracts of the total contract value to HUBs in accordance with Texas Government Code, Chapter 2161 and Texas Administrative Code §20.281-20.298.

8) AGENCY POINT OF CONTACT: The contact listed below shall be the point of contact during this solicitation. Any discussions regarding this solicitation with other agency personnel or TMD contractors, or sub-contractors may be grounds for disqualification.

a. Contract Developer Name: Monica Delgado, CTCD, CTCM

b. TMD Group Email: FY24HondoRoofReplacement@cfmo.mil.texas.gov

9) DEFINITIONS:

TERM DEFINITION

Addendum A written modification identifying an addition or correction to the solicitation. In addition, it is used to clarify an ambiguous provision, correct an error or oversight, and extend the proposal's due date and public proposal opening.

Electronic State Business Daily (ESBD)

The designated website that state agencies, universities, and municipalities use to post formal solicitations (over $25K), addenda to posted solicitations, and awards. The link to the ESBD is http://www.txsmartbuy.com/esbd.

General Contractor In accordance with the provisions of Texas Government Code, Chapter §2269 Subchapter A, “General contractor” means a sole proprietorship, partnership, corporation, or other legal entity that assumes the risk for construction, rehabilitating, altering, or repairing all or part of a facility at the contracted price. Also referred to as Respondent or Contractor throughout the solicitation document.

mailto:FY24HondoRoofReplacement@cfmo.mil.texas.gov http://www.txsmartbuy.com/esbd.

TERM DEFINITION

Historically Underutilized Business (HUB)

As defined by Texas Government Code (TGC), Chapter 2161, and by Texas Administrative Code, Title 34, Chapter 20, Part 1, Subchapter D, §20.282.

HUB Subcontracting Plan (HSP)

The Historically Underutilized Business (HUB) Subcontracting Plan (HSP) required by TGC, Chapter 2161 and by Texas Administrative Code (TAC) Title 34, Chapter 20, Part 1, Subchapter D, §20.281- §20.298. TMD has determined that the work to be performed under this Contract includes subcontracting opportunities, reference Section IV. 2. (e).

Owner The Texas Military Department (TMD)

Project The project described per Section II, 1) Project Description, for which Owner is seeking proposals from Respondents.

Project Manager The individual designated by the Owner authorized to represent the Owner during the performance of the Contract.

Respondent The organization which is submitting a proposal to this solicitation.

Subcontractor A subcontractor is hired by a general contractor who has the awarded Contract with the TMD. A subcontractor is not an employee of the general contractor but an independent contractor.

SECTION II – STATEMENT OF WORK

1) PROJECT DESCRIPTION: Provide all materials, equipment, labor, coordination, and supervisory activities necessary to complete construction of the project. The project will include, but is not limited to, a roof replacement of the Texas Army National Guard’s Hondo Readiness Center facility in order to mitigate life safety and code-related deficiencies currently experienced at the project site as outlined in this RFP. The scope is more fully described in the Attachment G – Project Specifications, and Attachment H – Project Drawings/Plans, which include specifications, drawings/plans, and other contract documents, prepared by the A/E of record, Jacobs Engineering Group Inc., and TMD.

2) ESBD POSTING: Documents are available for review on the state of Texas Electronic State Business Daily (ESBD) at http://www.txsmartbuy.com/esbd. Select 'Texas Military Department - 401' from the Agency Name drop-down box and 'Posted' from the Status drop-down box.

http://www.txsmartbuy.com/esbd

3) ASBESTOS ABATEMENT: For the consideration of this RFP, TMD is assessing any known asbestos materials in the existing facility to be part of the construction of the Hondo RC Roof Replacement per the drawings/plans, specifications, and other contract documents, prepared by the A/E of record. Any known asbestos abatement of the project is to be considered part of the construction contract and budget of this RFP.

4) SATISFACTORY UNDERSTANDING:

a. Respondent will be held to have studied the drawings/plans and specifications, to have visited the proposed work site, to have satisfactory understanding regarding all existing conditions and measurements, and to have included in the Attachment A – Contractor's Proposal Form an amount sufficient to cover all work including permits, fees, etc.

b. Should Respondent find discrepancies between the drawings/plans and specifications, or be in doubt as to their exact meaning, Respondent should notify the Agency Point of Contact identified in Section I, 8) Agency Point of Contact. The TMD, in conjunction with the A/E Firm, at the TMD's discretion, may issue clarifying Addendum.

c. TMD will not be responsible for oral instructions or for misinterpretation of drawings/plans and specifications. If the Respondent has an objection to the use of a material, appliance or method of construction as shown or specified, the Respondent must put in writing any objections and submit objections to the Agency Point of Contact identified in Section I, 8) Agency Point of Contact. The TMD, in conjunction with the A/E Firm, at the TMD's discretion, may issue clarifying Addendum. In the case of contradictory work item requirements between documents, the more stringent requirement will apply.

d. The TMD, in conjunction with the A/E Firm, reserves the right to issue, at any time prior to the Proposal Submission, addenda that become, upon issuance, an inseparable part of the drawings/plans and specifications. Each Respondent must acknowledge receipt of all addenda by writing the numerical figure of each Addendum issued by the TMD on the blank space provided in Attachment A – Contractor's Proposal Form, 3. Addenda.

e. Any catalog, brand name, or manufacturer's reference used in the RFP is descriptive only (not restrictive) and is used to indicate the type and quality desired. Proposals on brands of like nature and quality will be considered unless advertised under Texas Government Code §2155.067. If responding on other than reference specifications, the proposal must show the manufacturer, brand or trade name, and other description of the product offered. If other than the brand(s) specified are offered, illustrations and a complete product description are requested to be made part of the proposal.

f. Unless otherwise specified, items must be new and unused and of current production.

g. Respondent guarantees the product offered will meet or exceed specifications identified in this RFP. All electrical items must meet all applicable OSHA standards and regulations and bear the appropriate listing from UL FMRC or NEMA.

h. A manufacturer's standard warranty must apply unless otherwise stated in the RFP.

i. Materials regulated by 42 USC 6901 et. seq. will be submitted prior to award, when requested to the TMD Agency Point of Contact identified in Section I, 8) Agency Point of Contact, to ensure compliance with structural specifications. This applies to all tier levels.

j. Samples, when requested, must be furnished free of expense to the TMD. If not destroyed in the examination, they will be returned to the Respondent's, on request, at the Respondent's expense. Each sample should be marked with the Respondent's name, address, and project. Do not enclose a sample with or attach to Attachment A – Contractor's Proposal Form.

k. TMD will not be bound by any oral statement or representation contrary to the written specifications of this RFP.

l. Authorized TMD personnel will have access to any supplier's place of business for the purpose of inspecting its materials, products, and merchandise. Tests must be performed on samples if submitted with the RFP or on samples taken from regular shipments. In the event products tested fail to meet or exceed all conditions and requirements of the specifications, the cost of the sample used and the cost of the testing must be borne by the Respondent.

m. If Special Conditions apply to this project, they will be attached to and made a part of the Contract.

n. Successful Respondent, which will result in an awarded contract, is required to provide the following insurance requirements, located in Attachment C – Uniform General Conditions and Supplemental General Conditions, Article 5. The TMD recommends the Respondent's insurance agent to review the above-referenced Attachment C prior to submitting a proposal response to this solicitation.

5) SUBCONTRACTORS: Subcontractors providing service under the Contract shall meet the same requirements and level of experience as the Respondent requires. No subcontract under the Contract shall relieve the primary Respondent of responsibility for the service. If the Respondent uses a subcontractor for any or all the work required, the following conditions shall apply under the listed circumstances:

a. Respondents planning to subcontract all or a portion of the work shall identify the proposed subcontractors on the HUB Subcontracting Plan.

b. Subcontracting shall be at the Respondent's expense.

c. TMD retains the right to check the subcontractor's background and make a determination to approve or reject the use of submitted subcontractors.

d. The Respondent shall be the only contact for TMD and subcontractors. Respondent shall list a designated point of contact for all TMD and subcontractor inquiries.

6) CHANGE ORDERS: Change Order means a written modification of the Contract between Owner and Contractor, signed by the Owner, Contractor, and A/E per Attachment C – Uniform General Conditions and Supplemental General Conditions, Article 11.

Changes. If a change order is required to meet the project’s goal, it must be mutually agreed upon by the contractor and owner with the concurrence of the A/E.

SECTION III – SCHEDULE OF EVENTS

1) SCHEDULE OF EVENTS: TMD reserves the right to change the dates shown below upon written notification by Addendum posted on the ESBD https://www.txsmartbuy.com/esbd.

EVENT DATE

Issue RFP 6/20/2024 Site Visits (Mandatory) 1st Site Visit 2nd Site Visit

7/16/2024, 10:00 AM CT

7/16/2024, 1:00 PM CT

Deadline for Submission of Questions 7/26/2024, 4:00 PM CT Questions Answered by Addendum APPROX. 8/2/2024 Deadline for Submission of Proposals and RFP Opening

8/13/2024, 10:00 AM CT

Successful Respondent Notification APPROX. 8/30/2024 Award/Execute Contract APPROX. 9/27/2024

2) SITE VISIT: Mandatory site visits will be conducted on Monday, July 16, 2024, at 10:00 AM CT and Monday, July 16, 2024, at 1:00 PM CT. Meet at 2404 18th Street, Hondo, Texas 78661. Parking is available at Hondo RC. Attendees must be on site and signed in no later than 10:00 AM CT and/or 1:00 PM CT to be escorted into the Project Site.

3) DEADLINE TO SUBMIT QUESTIONS:

a. All questions must be submitted in writing to the TMD Group Email FY24HondoRoofReplacement@cfmo.mil.texas.gov by the due date listed in Section III, 1) Schedule of Events. Please address the email subject line with solicitation number, project name (Question Submission).

b. All questions should be as detailed as possible and cite the specific RFP section and paragraph number(s) to which the question refers.

c. For assistance regarding HUB Subcontracting Plan, Respondents may contact Sue D’Angelo by email at HUB@military.texas.gov.

4) ADDENDUM:

a. An addendum providing answers to the questions submitted by the deadline in Section III, 1) Schedule of Events will be issued approximately on Friday, August 2, 2024.

b. Receipt of all addenda to this RFP shall be acknowledged by returning a signed copy of https://www.txsmartbuy.com/esbd mailto:HUB@military.texas.gov the signature page of each addendum with the proposal. In addition, the Respondent must acknowledge receipt of all addenda by writing the numerical figure of each Addendum issued by the TMD on the blank space provided in Attachment A – Contractor's Proposal Form, 3. Addendum.

5) SUBMISSION AND RFP OPENING: Respondents must deliver or have delivered, the Proposal, with all required documents, to the TMD per Section IV, 1) Submission.

6) SUCCESSFUL RESPONDENT NOTIFICATION: The successful Respondent, which will be evaluated per Section VI, will be notified of award approximately on August 30,2024, per Section III, 1) Schedule of Events.

7) AWARD: The TMD intends to award this solicitation approximately on September 27, 2024, per Section III, 1) Schedule of Events.

SECTION IV – SUBMISSION REQUIREMENTS

1) SUBMISSION: Respondents must deliver or have delivered, the Proposal, with all required documents, to the TMD no later than 10:00 AM CT on Tuesday, August 13, 2024 any Proposal received after the specified date and time will not be considered under any circumstance and will be returned to Respondent unopened. Proposals will be publicly opened and read aloud at Camp Mabry Bldg. 37 Conference Room at 10:05 AM CT on Tuesday, August 13, 2024. Reference Section III, 1) Schedule of Events.

Deliver Proposal to:

Mailing Address: The Texas Military Department, CFMO, ATTN: Monica Delgado, Building 37, P.O. Box 5218, Austin, TX 78763-5218. Phone: 512-782-5715.

OR

Physical Address: 2200 West 35th Street, Bldg. 37, Austin, TX 78703.

2) REQUIRED DOCUMENTS: Respondents shall complete, sign as applicable, and submit the following documentation. Below is a summary of the required documentation. Proposals submitted without the following documentation will be evaluated accordingly. Attachment A – Contractor's Proposal Form, Attachment B – Work Breakdown Schedule, Attachment E – Contractor's Questionnaire And Evaluation Criteria, Attachment F – HUB Subcontracting Plan (HSP), Attachment J – Non-Collusion Affidavit and the Bid Bond shall be submitted with the proposal; failure to do so will result in disqualification.

a. Attachment A – Contractor's Proposal Form

i) 1. Compensation

(a) Proposal base and options (if applicable) amounts include all labor, materials, tools, equipment, coordination, supervisory activities, licenses, permits, fees, bonds, insurance, overhead, profit, and services necessary to complete the work in this RFP.

(b) Proposal amount must be firm for the TMD acceptance for sixty (60) calendar days from the RFP opening date.

ii) 2. Performance Period

(a) Performance period means calendar days to include float per the UGC Article 9.4, unless delayed by inclement "Weather Day" per the UGC Article 9.6.2.1. Calendar day* following the Notice to Proceed.* Calendar Day means the twenty-four-hour period from midnight to midnight. Saturdays, Sundays, and all holidays are considered calendar days.

iii) 3. Addenda

(a) Receipt of all addenda to this RFP shall be acknowledged by returning a signed copy of the signature page of each addendum with the proposal. It is the responsibility of interested parties to periodically check the ESBD for updates to the procurement prior to submitting qualifications. Respondent's failure to periodically check the ESBD will in no way release the selected vendor from "addenda or additional information," resulting in additional costs to meet the requirements of this RFP.

(b) In addition, Respondent must acknowledge receipt of all addenda by writing the numerical figure of each Addendum issued by the TMD on the blank space provided in Attachment A – Contractor's Proposal Form, 3. Addenda.

iv) 4. The Respondent by signature, certifies and acknowledges to have read and understands the TMD Terms and Conditions outlined in Attachment C.

v) 5. Signature Authority

b. Attachment B – Work Breakdown Schedule

i) Respondent must submit Attachment B – Work Breakdown Schedule (WBS), which will include the Proposal Cost Breakdown (PCB) with itemized Labor, Equipment, and Material for the referenced project supporting the 1. Compensation and their proposed schedule in MS Project Gantt Chart supporting the 2. Performance Period within Attachment A – Contractor's Proposal Form.

(a) Proposal Cost Breakdown - The PCB document must prove and evidence the compensation quoted for the RFP.

(b) MS Project Gantt Chart - Respondent must provide evidence of the performance period using MS Project Gantt Chart. Provide one (1) hard copy of the MS Project Gantt Chart and one (1) electronic copy on a USB Flash Drive secured inside an envelope and stapled to the hard copy.

c. Attachment E – Contractor's Questionnaire And Evaluation Criteria - Non-Scored Section Section I: General Requirements - This Section Is Not Scored.

d. Attachment E – Contractor's Questionnaire And Evaluation Criteria - Scored Sections Section II: Respondent's Ability To Provide General Construction Services Equal In Type And Scope Of This RFP: (Maximum Points: 3) Section III: Qualifications Of Proposed Construction Team (Maximum Points: 6) Section IV: Respondent's Demonstrated Technical And Management

Competence As A Contractor With General Construction Services Equal In Type And Scope Of This RFP within The Past Five Years (Maximum Points: 14)

Section V: Respondent's Safety Program And Record (Maximum Points: 3) Section VI: Respondent's Proposed Project Execution Plan And Scheduling For This RFP (Maximum Points: 6) Section VII: Respondent's Proposed Quality Control (Maximum Points: 4) Section VII: Capability To Achieve Project Close-Out (Maximum Points: 2) Section IX: Respondent's Proposed Warranty And Service Support Program For This

RFP (Maximum Points: 2) Section X: Contractor’s Proposal Form, 1. Compensation (Maximum Points: 60)

e. Attachment F – HUB Subcontracting Plan (HSP)

i) TMD has determined that the work to be performed under this Contract includes subcontracting opportunities. A Completed HUB Subcontracting Plan will be required. The HUB Subcontracting Plan must be submitted as part of the contractor's proposal, or the proposal will be rejected as non-responsive pursuant to Texas Government Code §2161.252.

ii) The HUB goal for this solicitation is 21.1% for all building construction.

iii) HUB subcontracting opportunities may be available in the following commodity class/item codes and descriptions. The list below contains the 'Class' (three-digit) and 'Item' (two-digit) codes of potential subcontracting trades for this solicitation.

For this solicitation, the final list provided by the HUB Coordinator will be updated accordingly. These codes are defined by the National Institute of Governmental Purchasing(NIGP). A complete listing of all NIGP Class & Item Codes can be found at: https://commbook.app.cpa.state.tx.us/

Class/Item Description 910-66 Roofing, Gutters, and downspouts, Maintenance & Repairs 914-73 Roofing & Siding

iv) If assistance is needed in preparing the HUB Subcontracting Plan, potential Respondents may contact Sue D’Angelo by email at HUB@military.texas.gov or by 512-782-3915.

v) Reference Attachment F - HUB Subcontracting Plan for further information concerning the Contractor's Good Faith Effort documentation requirements.

f. Attachment J - Non-Collusion Affidavit

i) Respondents shall fill out, sign and notarize the non-collusion affidavit. The non-collusion affidavit must be submitted with Attachment A – Contractor's Proposal Form.

g. Bid Bond

i) Respondents shall submit a bid bond and associated Power of Attorney for the TMD in the sum of not less than 5% of the proposal base amount of the proposal. No other form of security will be accepted. The bid bond must be submitted with Attachment A – Contractor's Proposal Form.

ii) Should the contractor fail, neglect, or refuse to begin the performance of the Contract after receiving the Notice of Award, the bid bond will be forfeited to TMD. Bid bond furnished by unsuccessful Respondents will be returned when a contract is awarded.

iii) If TMD has not made an award within sixty (60) calendar days after responses are opened, Respondents may withdraw their responses without prejudice; however, Respondents have the option to extend the time in which their proposals will be https://commbook.app.cpa.state.tx.us/ mailto:HUB@military.texas.gov honored after this sixty (60) day period.

3) PROPOSAL COSTS: Respondents to this RFP are responsible for all costs of proposal preparation and delivery.

4) INQUIRIES:

a. All non-HUB inquiries shall be submitted per Section III, 3) Deadline to Submit Questions.

b. All inquiries submitted by the deadline in Section III, 1) Schedule of Events, will result in written responses issued in an addendum and posted to the ESBD at:

http://www.txsmartbuy.com/esbd.

c. Upon issuance of this RFP, beside written inquiries as described above, other employees and representatives of the TMD will not answer questions or otherwise discuss the contents of the RFP with any potential vendor or their representatives.

Failure to observe this restriction may result in disqualification of any subsequent response. This restriction does not preclude discussions between affected parties for the purpose of conducting business unrelated to this proposal.

SECTION V – PROPOSAL SUBMISSION

1) Each Proposal Form must be placed in an envelope, properly addressed and identified on the outside as follows:

a. The Respondent/Organization name and address.

b. “Proposal Form Enclosed.”

c. "RFP – Solicitation Number", and the RFP opening date and time.

2) No penalty or other responsibility will be assigned to the TMD representative for the premature opening of any proposal not properly addressed and identified.

3) The Respondent is responsible for all costs incurred in the preparation and submission of a response.

4) Responses become TMD property and cannot be returned after the submission deadline.

5) It is the Respondents responsibility to ensure the RFP response is being received in the CFMO Contracts Division by the deadline listed in Section III, 1) Schedule of Events of this solicitation. TMD will not be responsible for proposals being received late, illegible, incomplete, or otherwise non-responsive.

6) The RFP solicitation documents provided must be used and filled out completely with no alterations or amendments not already provided by the TMD. The proposal cannot be altered or amended after submission.

7) The TMD may reject proposals that do not comply with requirements in the RFP solicitation and state and federal laws. The TMD may accept or reject all or any part of any response, waive procedures for submitting responses, waive formalities and/or minor technicalities, and award by item or groups of items, whichever best serves the interests of the TMD. The TMD may also cancel this procurement and withdraw this RFP solicitation at any time before a http://www.txsmartbuy.com/esbd contract is signed by the TMD. The TMD will be the sole judge of the best interests of the TMD. The TMD may award one or more contracts for all or part of the Work.

8) Facsimile and email submittals are not acceptable responses to the RFP.

SECTION VI – EVALUATION AND AWARD

1) The intent of the TMD is to award a contract to the vendor whose proposal is considered to provide 'best value' to the state. When considering 'best value' and award, the Owner reserves the right to set a minimum requirement regarding the criteria listed below.

2) An evaluation committee will be established to evaluate submittals. The committee will include employees of the TMD and may include other impartial individuals who are not TMD employees. By submitting qualifications in response to this RFP, Respondent accepts the solicitation and evaluation process and acknowledges and accepts that scoring of the qualifications may involve some subjective judgments by the evaluation committee. The evaluation committee will evaluate and score each submittal based on the following criteria:

a. Criteria Weight

i) Section II: Respondent's Ability To Provide General Construction Services Equal In Type And Scope Of This RFP 3%

ii) Section III: Qualifications Of Proposed Construction Team 6%

iii) Section IV: Respondent's Demonstrated Technical And Management Competence As A Contractor With General Construction Services Equal In Type And Scope Of This RFP 14%

iv) Section V: Respondent's Safety Program And Record 3%

v) Section VI: Respondent's Proposed Project Execution Plan And Scheduling For This RFP 6%

vi) Section VII: Respondent's Proposed Quality Control 4%

vii) Section VII: Capability To Achieve Project Close-Out 2%

viii) Section IX: Respondent's Proposed Warranty And Service Support

Program For This RFP 2%

ix) Section X: Contractor’s Proposal Form, 1. Compensation 60%

x) HUB Subcontracting Plan Pass/Fail

xi) Respondent's Past Performance Pass/Fail

xii) Total 100%

3) The evaluation committee may conduct an interview of the finalist(s) to make a determination for award recommendation. Scoring of the interview shall be in addition to initial evaluation scores. The following will be expected during an interview:

a. One hour is allocated for the interview.

b. Attendance by Respondent's team members assigned to the Project to represent themselves as to their relevant experience and proposed involvement in the Project.

Representation by the Project Manager and the Superintendent is a critical interview component.

c. The TMD will provide Agenda questions with weighted scores for the interview, requiring an elaboration of company-relevant experience and qualifications, proposed methodology, and quality and safety programs. The TMD will then rank the interview scores separately from the original evaluation scores to make a determination for award recommendation.

4) Giving priority in the order of the ranking determined by the scores, the TMD will undertake to negotiate an agreement with the Respondent, which is evaluated as the highest scoring and deemed the best value to the State. The TMD will determine if price negotiations are necessary and may negotiate final pricing per TGC, Chapter 2269, Subchapter D, §2269.155 (b),(c). Award of a contract may be made without negotiations if in the best interest of the State. The evaluation committee will evaluate the finalists and make a recommendation for the award. If an agreement cannot be negotiated, the negotiations will be formally terminated, and the TMD will attempt to negotiate an agreement with the next Respondent in order of scoring until an agreement is reached or the list is exhausted, upon which the solicitation will be canceled and may be re-issued.

5) In evaluating proposals to determine the best value for the State of Texas, the Respondent's past performance will be measured on pass/fail criteria, in compliance with applicable provisions of Texas Gov't Code §§ 2155.074, 2155.075, 2156.007, 2157.003, and

2157.125. The following examples of poor past performance may affect a potential Contract award and will be considered during the evaluation of proposals:

a. A score of less than a C or Legacy Unsatisfactory in the Vendor Performance Tracking

System;

b. Currently under a Corrective Action Plan through the Comptroller of Public Accounts

(CPA) or TMD;

c. Having repeated negative Vendor Performance Reports for the same reason;

d. Having a record of repeated non-responsiveness to Vendor Performance issues; or

e. Having purchase orders that have been canceled in the previous 12 months for non-performance (late delivery, etc.).

Contractor performance information is located on CPA's website at:

http://www.txsmartbuy.com/vpts.

6) TMD may conduct reference checks with other entities regarding past performance. In addition to evaluating performance through the Vendor Performance Tracking System, TMD may examine other sources of vendor performance including, but not limited to, notices of termination, cure notices, assessments of liquidated damages, litigation, audit reports, and non-renewals of contracts. Such sources of vendor performance may include any governmental entity, whether an agency or political subdivision of the State of Texas, another state, or the Federal government. Further, TMD may initiate such examinations of vendor performance based on media reports. Any such investigations will be at the sole discretion of the TMD, and any negative findings, as determined by the TMD, may result in non-award to Respondent.

7) Respondent understands that all obligations of the TMD under the RFP are contingent on the availability of state and federal funds. If such funds are not appropriated or become unavailable, the TMD may terminate the Contract. TMD reserves the right to award all, none, or any sequence of options contingent upon the availability of funds.

8) A response to this RFP is an offer to contract with the TMD based on the terms, conditions, drawings/plans, and specifications contained in the RFP. Proposals do not become contracts until they are accepted by the TMD and after a written formal Notice of Award.

9) The performance of the successful Respondent, which resulted in an awarded contract, will be monitored and reported through the Comptroller's Vendor Reporting Tracking System as described in 34 Texas Administrative Code §20.115.

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ATTACHMENT A – CONTRACTOR'S PROPOSAL FORM

NOTE: THIS ATTACHMENT MUST BE SIGNED AND RETURNED WITH THE PROPOSAL.

PROPOSALS WHICH DO NOT INCLUDE THIS ATTACHMENT SHALL BE DISQUALIFIED.

THE PROPOSAL SHALL BE DISQUALIFIED IF FALSE STATEMENTS ARE CONTAINED IN

THIS ATTACHMENT. IF A NOTICE OF AWARD IS ISSUED PER THIS RFP AND THE UGC

AND RESPONDENT FAILS TO SIGN THE OWNER-CONTRACTOR AGREEMENT, IT WILL

RESULT IN THE FORFITURE OF THE BID BOND.

Legal Name of Respondent

Address

City, State ZIP

Solicitation Number TMD24-CFMO-0035539

Project Name: Hondo Readiness Center Roof Replacement

Project Location: 2404 18th Street, Hondo, Texas 78861

The Respondent, after carefully reviewing the RFP, all attachments, including the drawings/plans and specifications for the referenced project as prepared by the A/E firm, as well as the premises and conditions affecting the work observed during one of the mandatory site visits, hereby proposes to furnish all labor, materials, tools, equipment, coordination, supervisory activities, licenses, permits, fees, bonds, insurance, overhead, profit and services necessary to complete the work for the following amounts and time.

Attachment B – Work Breakdown Schedule must be completed and returned with Attachment A

– Contractor's Proposal Form. Transfer Attachment B totals to the corresponding lines listed below.

1. COMPENSATION

PROPOSAL BASE (with Allowances if applicable): See Attachment B – Work Breakdown Schedule

Proposal Base Amount (Figure):

Proposal Base Amount (Written):

2. PERFORMANCE PERIOD

The Respondent, by the signature of their authorized representative below, further agrees that, if awarded the Contract, the work will be substantially complete to include float per the UGC Article 9.4, unless delayed by inclement "Weather Day" per the UGC Article 9.6.2.1, in ____________ calendar days* following the Notice to Proceed.

* Calendar Day means the twenty-four-hour period from midnight to midnight. Saturdays, Sundays, and all holidays are considered calendar days.

3. ADDENDA

Respondent acknowledges receipt of the following addenda:

4. The Respondent by signature, certifies and acknowledges to have read and understands the TMD Terms and Conditions outlined in Attachment D.

5. The Respondent by signature certifies that it is not currently delinquent in the payment of any franchise tax owed to the State of Texas under Chapter §171, Tax Code. Making a false statement as to corporate tax status is a material breach of Contract.

6. Signature Authority: By submitting the Response, the Respondent represents and warrants that the individual submitting this document and the documents made part of this Response is authorized to sign such documents on behalf of the Respondent and to bind the Respondent under any contract that may result from the submission of this Response.

RESPECTFULLY SUBMITTED:

Legal Name of Respondent:

State Vendor ID Number:

Telephone:

Email:

** Respondent Acknowledges receiving the RFP, reading, and following all instructions contained within the RFP and all attachments**

Printed Name and Title:

Authorized Signature:

ATTACHMENT B – WORK BREAKDOWN SCHEDULE

Respondent must submit this Attachment, which will include the Proposal Cost Breakdown (PCB) with itemized Labor, Equipment, and Material for the referenced project supporting the 1.

Compensation and their proposed schedule in MS Project Gantt Chart supporting the 2.

Performance Period within Attachment A – Contractor's Proposal Form.

1. PROPOSAL COST BREAKDOWN

The PCB document must prove and evidence the compensation quoted for the RFP. Fill out every place with a dollar ($) sign with a numerical value.

2. MS PROJECT GANTT CHART

Respondent must provide evidence of the performance period using MS Project Gantt Chart.

Provide one (1) hard copy of the MS Project Gantt Chart and one (1) electronic copy on a USB Flash Drive secured inside an envelope and stapled to the hard copy.

ATTACHMENT C – UNIFORM GENERAL CONDITIONS AND

SUPPLEMENTAL GENERAL CONDITIONS

(Posted on the ESBD)

ATTACHMENT D – TEXAS MILITARY DEPARTMENT TERMS AND

CONDITIONS

ATTACHMENT E – CONTRACTOR’S QUESTIONNAIRE AND

EVALUATION CRITERIA

ATTACHMENT F – HUB SUBCONTRACTING PLAN (HSP)

ATTACHMENT G – PROJECT SPECIFICATIONS

(Must request from group email FY24HondoRoofReplacement@cfmo.mil.texas.gov)

ATTACHMENT H – PROJECT DRAWINGS/PLANS

(Must request from group email FY24HondoRoofReplacement@cfmo.mil.texas.gov)

ATTACHMENT I – OWNER-CONTRACTOR AGREEMENT

TEMPLATE

ATTACHMENT J – NON-COLLUSION AFFIDAVIT

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mailto:FY24HondoRoofReplacement@cfmo.mil.texas.gov