ESBD_361394_1717156967347_RFA PREPAID GIFT CARDS 2024.pdf

RFA PREPAID GIFT CARDS 2024 1

REQUEST FOR APPLICATION (RFA)

PREPAID GIFT CARDS

I. PURPOSE

C2 Global Professional Services, LLC (C2 GPS) is responsible for a variety of American Job

Center Network funding issued by the US Department of Labor (USDOL) and the Texas

Workforce Commission (TWC). Through the provision of its allowable services, C2 GPS frequently assists customers with transportation, clothing and program incentives.

II. BACKGROUND

C2 GPS is the subrecipient of federal and state funds allocated to the Alamo Regional

Workforce System which consists of the following counties (cities) in Texas:

1. Bexar (San Antonio)

2. Atascosa (Pleasanton)

3. Bandera (Bandera)

4. Comal (New Braunfels)

5. Frio (Pearsall)

6. Gillespie (Fredericksburg)

7. Guadalupe (Seguin)

8. Karnes (Kenedy)

9. Kendall (Boerne)

10. Kerr (Kerrville)

11. McMullen (Tilden)

12. Medina (Hondo)

13. Wilson (Floresville)

III. ANTICIPATED EXPENDITURES AND TERMS & CONDITIONS

1. C2 GPS anticipates expenditures for each year will be approximately $350,000 for prepaid fuel cards and $170,000 for prepaid department store cards. Quantities provided are estimates and do not guarantee purchase of any minimum quantity.

2. An agreement to purchase prepaid cards will be established on an Indefinite Delivery /

Indefinite Quantity (IDIQ) basis.

3. Awards will provide for a base year and option years. C2 GPS will place orders under the terms and conditions specified in the respondents RFA response.

4. As purchase needs arise, C2 will issue a Purchase Requestion (REQ), a/k/a Purchase order, as the standard agreement. Each REQ issued must be consistent with the following costs identified in the RFA response:

a. Denomination of prepaid card(s) requested

b. Percentage discount for total card purchase, if applicable

c. Percentage of standard handling or processing fee(s)

d. Other fees or charges provided by the respondent

5. Should an invoice received from an awardee not be consistent with the standard pricing identified in the RFA response, the invoice may be rejected or renegotiated prior to issuance of payment.

IV. TYPES OF CARD REQUESTS PERMISSIBLE UNDER THIS RFA

C2 GPS seeks two types of prepaid cards:

1. Prepaid Fuel Cards

a. C2 GPS is interested in purchasing prepaid fuel cards to later distribute to its customers. Prepaid fuel cards will assist participants in workforce development activities with allowable transportation costs.

b. C2 GPS is seeking cards that allow for only vehicle fuel purchases, and as such, card transactions must not:

RFA PREPAID GIFT CARDS 2024 2

i. Be redeemable for cash;

ii. Have an expiration date and

iii. Card value will not reduce, other than upon purchase

2. Prepaid Department Store Gift Cards

a. C2 GPS is interested in purchasing prepaid department store gift cards to later distribute to its customers. Prepaid gift cards will assist participants in workforce development activities with authorized employment related expenses.

b. Methods of purchase must not:

i. Be redeemable for cash;

ii. Have an expiration date and

iii. Card value will not reduce, other than upon purchase

V. PROPOSAL CONTENT AND DEADLINE

1. Proposals must include all information outlined in the RFA Response Forms.

2. Reponses to the RFA will be accepted beginning May 6, 2024 to September 30, 2024

VI. PROVIDER SELECTION CRITERIA

Prospective vendors of prepaid gift cards are advised that purchase requisition will only be issued after a review of acceptability against the enumerated factors supplied in the RFA response. Specifically, applications will be reviewed for:

1. Adherence to the Scope of the Request [Section IV: (1) and/or (2)]

2. Vendor’s expected performance in providing:

a. Localities in the Alamo Region (Section II) that gift cards may be redeemed

b. Accessibility to prepaid gift cards

c. Established bulk ordering process

d. Timely delivery options

e. Packing slip or listing of the card number sequence(s) delivered

f. Price discounts for bulk purchases

g. Capacity for tracking/verification of card transactions

VII. RFA LIMITATIONS

1. The RFA does not commit C2 GPS to grant an award

2. C2 GPS will not pay any cost incurred in the preparation of an application

3. C2 GPS reserves the right to accept or reject any or all applications received

4. C2 GPS may offer awards to one or multiple vendors

5. All applications submitted will remain the property of C2 GPS

6. Initial awards shall not be effective beyond September 30, 2024 without extension

7. C2 GPS reserves the right to renew awards annually for up to a maximum of four (4) additional years, based on performance, renewal costs and availability of funds.

8. Issuance of this RFA and award does not imply nor guarantee any purchase

9. Selected vendor may be awarded C2 GPS funds awaiting application from other vendors

10. RFA terms and conditions shall become part of the purchase agreement for all awards

VIII. CONTACT INFORMATION

Questions or requests for technical assistance should be directed to:

Daniel Doria – Procurement Officer, C2 GPS – Alamo ddoria1@wsalamo.org

IX. SUBMISSION INFORMATION

Applications must be submitted as follows:

1. Applications must be received between May 6, 2024 and September 30, 2024

2. Applications must be submitted to C2 GPS at ddoria1@wsalamo.org mailto:ddoria1@wsalamo.org mailto:ddoria1@wsalamo.org

RFA PREPAID GIFT CARDS 2024 3

X. RESPONSE FORMS

COVER SHEET

PREPAID GIFT CARD 2024 RFA

1. Applicant:

Company Name: ________________________________________________

Address: _______________________________________________________

City, State, ZIP: _________________________________________________

2. Company Contact:

Name: _______________________________________________

Title: ________________________________________________

Voice: _______________________

Fax: _________________________

Email: _______________________

RFA PREPAID GIFT CARDS 2024 4

RFA INFORMATIONAL RESPONSE

1. What type of purchase method (cards, coupon or voucher) and what denominations of the purchase method are available from you company?

☐ Card ☐ Coupon ☐ Voucher

2. For prepaid fuel cards, can the purchase method be restricted to allow fuel purchases only? If not limited, list other items that may be purchased.

☐ Fuel Only ☐ Other: _________________________________________________

3. Is there a control number, or other method available for tracking card purchases?

☐ No ☐ Yes – type of tracking method ____________________ Price: $_________

4. What is the length of time that a card, coupon or voucher is valid, once activated?

☐ Unlimited ☐ Expires in: ___________months or ___________days

5. Is there a fee for delivery to C2 GPS? If yes, what is the fee:

☐ No Fee ☐ Fee: based on ___________ _______________ _____________

6. Will your company be able to provide information to C2 GPS for confirming the usage of the prepaid cards? If yes, explain the specific transaction information available and the fee (if there is one) for the service.

☐ No ☐ Yes ☐ Fee: $___________________________

7. Does your company have a location in Bexar and surrounding counties (See Section II).

☐ All counties ☐ Not available in: ________ ________ ________ ________

8. What is the estimated processing time from order submission to delivery of cards?

☐ Minimum ____________ ☐ Maximum ____________ ☐ Average ____________

9. Identify your experience in issuing bulk prepaid gift cards

Company 1: __________________________ Volume ________________________

Company 2: __________________________ Volume ________________________

Company 3: __________________________ Volume ________________________

Company 4: __________________________ Volume ________________________

Company 5: __________________________ Volume ________________________

Company 6: __________________________ Volume ________________________

I acknowledge the information contained is true and correct.

Name of agency representative: ______________________________________

Date: _____________________________