ESBD_357970_1714578551407_23-08_ASU AVIATION PROGRAM TRAINING FACILITY_FFE RFP_2024.05.01.pdf

Texas Tech University System Furniture, Fixtures, Equipment & Installation RFP

Revised 07/24/2023 Furniture, Fixtures, Equipment & Installation Request for Proposals 1 ASU Aviation Program Training Facility, FP&C 23-08

REQUEST FOR PROPOSALS

FURNITURE, FIXTURES, EQUIPMENT (FF&E) & INSTALLATION

FOR

ASU Aviation Program Training Facility

FP&C Project Number 23-08

Angelo State University

San Angelo, Texas

DEADLINE FOR SUBMISSION OF PROPOSALS

3:00 PM CT, Wednesday, June 5, 2024

Facilities Planning and Construction Texas Tech University System

Box 42014 Lubbock, TX 79409

Phone: 806-742-2116

The Texas Tech University System is an Equal Opportunity Employer and encourages all Historically Underutilized Businesses to participate.

Furniture, Fixtures, Equipment & Installation Request for Proposals 2 ASU Aviation Program Training Facility, FP&C 23-08

Article 1. Request For Proposals for Furniture, Fixtures, Equipment, & Installation

1.1 The Texas Tech University System (Texas Tech) seeks Statements of Qualifications and Proposals for Furniture, Fixtures, Equipment & Installation from qualified firms for the Project described below. The successful firm will contract directly with Texas Tech and will work cooperatively with Texas Tech and other Project team members to successfully provide the furniture, fixtures, equipment, and installation requested and complete the full scope of the Project within the Project budget and on schedule.

1.2 This Request for Proposals (RFP) provides information on the Project, and information to aid in preparing proposals in response to this RFP. All inquiries regarding this Project and RFP must be in writing and must be submitted to the Interiors Project Manager listed below in sufficient time to allow Texas Tech to respond.

1.3 Texas Tech will evaluate the inquiries to determine whether an Addendum is required. All questions, responses, and additional information will be in an Addendum which will be posted to the Texas Electronic State Business Daily (ESBD) website/e-Builder Bid Portal. It is the responsibility of all interested companies to periodically check the website posting for revisions: http://www.txsmartbuy.com/sp /e-Builder Bid Portal. Google Chrome is the recommended browser for accessing these websites. The e-Builder Bid Portal link can be found in the specific project posting on the Texas ESBD website.

1.4 Texas Tech will rank the respondents in the order that they provide “‘best value’” for Texas Tech based on the published selection criteria and on the ranking evaluations. Interviews of FF&E firms may follow at Texas Tech’s option.

1.5 All firms who would like access to any buildings on the Angelo State University campus are to contact the Interiors Project Manager listed below for approval++ prior to visiting the campus. Questions directed to other Texas Tech or Angelo State University officials or other agencies except as outlined in Article 8 will receive neither consideration nor an answer.

1.6 Texas Tech Facilities Planning and Construction (FP&C) is not responsible for the accuracy or comprehensiveness of information provided by other Texas Tech officials or other agencies. Firms should not rely on information obtained from sources other than the Interiors Project Manager listed below.

1.7 Texas Tech reserves the right to waive any or all formalities. This RFP does not commit Texas Tech to select a respondent or to award a contract to any respondent. Texas Tech reserves the right to accept or reject, in whole or in part, any Proposal it receives pursuant to this RFP. Submissions which are qualified with conditional clauses or alterations or items not called for in this RFP, or irregularities of any kind, are subject to disqualification by Texas Tech at its option. If Texas Tech receives fewer than three (3) responses, Texas Tech has the right to reissue this RFP in order to gain additional respondents.

1.8 Proposals and any other information submitted by respondents shall become the property of Texas Tech; however, Texas Tech may return all other Proposal information once a contract award is made.

Article 2. Project Information

2.1 PROJECT:

Project: ASU Aviation Program Training Facility

Project Number: 23-08

Institution: Angelo State University (ASU)

Location: San Angelo, TX

Texas Tech Interiors Project Manager: Mesha Kleibrink (email: mesha.kleibrink@ttu.edu) http://www.txsmartbuy.com/sp

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Installation Deadline: January 2025

Project Scope: Proposers shall provide a proposal for all items in the attached specifications, per the attached bid worksheet and furniture plans.

Vendor is responsible for verifying quantities of items per the plans.

Electronic AutoCAD drawings are included as part of this RFP (Attachment G).

Substitutions

The specifications detail items to be used as a Basis-of-Design.

Respondent shall submit specified products if possible. If it is not possible to submit a specified product, respondent shall submit product deemed as equal to specified product along with justification for equal product. Finishes must match specified products. If submitting a substitution, please include requirements as detailed under Proposal Requirements.

The acceptance of each "equal" product is entirely at the discretion of the designer and the owner, and will be evaluated on the basis of structural strength, durability, finish, availability of parts for maintenance and repair, and adherence to the design intent of the project. It must be equal in the arrangement of plan/ layout.

The respondent assumes responsibility for, and waives all claims for, additional costs which may subsequently become apparent upon acceptance of the substitution.

Pricing

Pricing shall be submitted in the Bid Worksheet as outlined in the Proposal Requirements.

Provide the most competitive price available. This may include, but is not limited to, providing pricing for products on purchasing contracts applicable to owner. All purchasing contract information must be noted on the attached bid worksheet. If items are not available on a purchasing contract, please list "Open Market" on the bid worksheet.

TXMAS contracts are not preferred but may be used if no other purchasing contracts are available.

Owner may choose to value engineer any portion(s) of the package after award, pending the total bid amount. This may include fabric changes or product deletions as deemed necessary.

Freight must be included in the unit cost per item or itemized by manufacturer clearly on the bid worksheet.

All installation costs should be itemized by manufacturer as outlined on the bid worksheet.

Installation

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Provide installation for all furniture included in your proposal. Please itemize all installation costs per manufacturer as outlined on the Bid Worksheet.

Successful respondent(s) shall verify installation details (i.e., shelf heights, dimensioning, and placement of elements in room, etc.) with the owner prior to finalizing installation plans.

Installation shall be performed by qualified and factory authorized personnel, with consistent level of quality and attention to detail throughout the installation. All work shall be executed in accordance with factory directive.

The successful firm(s) will be required to attend (1) pre-installation meeting on site in San Angelo, TX approximately 4-6 weeks prior to installation. The cost of attendance shall be included in the proposal response.

Installation will be scheduled and coordinated by Texas Tech FP&C.

The successful respondent(s) shall protect existing building finishes throughout the course of installation. The repair of any building damage caused by the firm during the installation will be the responsibility of the firm.

Firm shall remove all debris from premises upon completion of work each day. The firm is responsible for wiping down all surfaces and cleaning the project area before the final punch is performed.

Punch list walk-throughs will be scheduled with each firm and will take place after the completion of furniture installation. Missing and warranty items must be addressed and ordered at the completion of each punch list issued. Damage found during the course of installation should be addressed immediately with the manufacturer to ensure that replacement parts are delivered as quickly as possible.

Awarded firm(s) must obtain from TTUS/ASU the proper vendor identification and parking permits. Parking in areas other than parking lots is prohibited unless approved by ASU. Do not park vehicles on grass or sidewalks unless approved by ASU. Firm vehicles must be identified with the proper company logos and licensing numbers as required by the State of Texas. For safety and security reasons, all Firm employees shall wear uniform shirts and/or photo ID badges or other forms of identification.

The successful firm(s) will be expected to work during hours that best serve the interests of the University. Unless otherwise noted, work hours will be between 8AM-5PM, Monday through Friday.

Invoicing

Firm is responsible for meeting Texas Tech’s invoicing process.

Invoices should be submitted to:

FP&C Payables Attn: Accounts Payable Email: fpc.payables@ttu.edu US Mail: P.O. Box 42014 mailto:fpc.payables@ttu.edu

Furniture, Fixtures, Equipment & Installation Request for Proposals 5

Lubbock, TX 79409

Invoices must be submitted following the receipt of product in good condition and completion of the punch list walk-through.

In accordance with Texas Government Code Chapter 2251, Texas Tech’s payment terms are thirty (30) days for undisputed invoices unless agreed upon in writing by the Managing Director of Procurement Services prior to issuance of the Purchase Order. Texas Tech may provide more favorable payment terms for electronic payment options as agreed upon in writing by the parties.

The late payment rate established annually by the State of Texas shall be applicable after thirty (30) days.

Invoices must reference the Purchase Order number, or they will be returned to the Contractor unpaid.

2.2 In order to be considered, submissions must comply with the requirements outlined in this document.

2.3 All communications relating to this RFP must be submitted in writing by the date indicated in the schedule of events through the e-Builder Bid Portal or by email to the Interiors Project Manager. Questions, answers, and any Addenda issued related to this RFP, if any, will be posted on the State of Texas Electronic State Business Daily (ESBD) site and the e-Builder Bid Portal. Only those replies to questions which are made by formal written Addenda shall be binding. Oral and other interpretations or clarifications will be without legal effect.

2.3.1 NOTE: It is the responsibility of the respondent to review the ESBD site/e-Builder Bid Portal and acknowledge all posted Addenda. For any problems encountered with the ESBD site/e-Builder Bid Portal, contact Ms. Alexis Henry, TTUS Contract Administrator, at alexis.henry@ttu.edu.

2.4 Except as provided in the RFP and as otherwise necessary for the conduct of existing Texas Tech business operations, respondents are expressly and absolutely prohibited from engaging in communications with Texas Tech Personnel who are involved in any manner in the drafting of the RFP, in the review or evaluation of the submission, in selection of a firm or negotiation or formalization of a contract. If any respondent engages in conduct or communications that Texas Tech determines is contrary to the prohibitions set forth in Article 3, Texas Tech may at its sole discretion, disqualify the respondent and remove the submission from consideration.

2.5 Angelo State University’s Purchase Order Terms and Conditions can be found here.

Article 3. Response Information

3.1 Proposals are due: 3:00 PM. CT, June 5, 2024

Upload access will be denied after submission deadline. Proposals submitted without a signed Attachment A, “Form of Proposal,” and Bid Worksheet in .xlxs (Excel) file format will be disqualified.

3.2 Response Submittal: Upload PDF response, inclusive of Attachment A, “Form Of Proposal,” and Bid Worksheet in .xlxs (Excel) file format via the e-Builder Bid Portal. For document upload guidelines, refer to the “Instructions for e-Builder Bid Response Process” document accessible from both the ESBD site and e-Builder Bid Portal.

3.3 Respond to: Alexis Henry

Contract Administrator Texas Tech University System mailto:alexis.henry@ttu.edu https://www.angelo.edu/live/files/22026-terms-and-conditions

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Facilities Planning & Construction

3.4 Tentative Schedule:

Issue RFP Wednesday, May 1, 2024

Written Inquiries Due Tuesday, May 14, 2024, 5:00 PM CT

Responses to Inquiries Posted Monday, May 20, 2024, 5:00 PM CT

Responses to RFP Due Wednesday, June 5, 2024, 3:00 PM CT

Firm Selection July 2024

3.5 Texas Tech reserves the right to modify this schedule as required. Consult the Electronic State Business Daily (ESBD) at http://www.txsmartbuy.com/sp / e-Builder Bid Portal for addenda and schedule updates.

3.6 All Responses should be clearly identified with the Project Name and Project Number. All responses must be uploaded to the e-Builder Bid Portal, accessible via the ESBD site, by the date and time indicated in the posting in order to be considered. For issues regarding access to the ESBD site, contact Alexis Henry, TTUS Contract Administrator, at alexis.henry@ttu.edu for the e-Builder Bid Portal direct link.

3.7 All firms responding to this RFP must submit complete responses to the information requested in this section and must note any exceptions to any information contained or requested in the RFP. Responses will be evaluated based upon the selection criteria listed below.

3.8 With few exceptions, an individual is entitled, upon request, to be informed about the information that a state governmental agency collects about the individual. The individual is entitled to receive and review the information and the individual is entitled to have a state governmental body correct information that is incorrect.

Article 4. Minimum Required Services & Product Requirements

4.1 Proposing firms must possess the necessary equipment, financial resources, technical resources, management, professional and craft personnel resources and other required capabilities to successfully perform the scope of work.

4.2 The successful firm(s) will be required to have proof of general liability insurance meeting Angelo State University’s requirements. Requirements can be found in ASU’s Purchase Order Terms and Conditions.

4.3 The successful firm(s) will be responsible for field verifying all dimensions related to furniture, fixtures, and equipment before order placement.

4.4 The successful firm(s) must perform all work in strict compliance with applicable provisions of prevailing Local, State, and Federal codes and ordinances, including appropriate license laws.

4.5 The successful firm(s) shall honor all manufacturers’ warranties. Warranties for all specified items shall be no less than (10) years unless noted otherwise in the specifications.

4.6 The successful firm(s) will be required to attend (1) pre-installation meeting approximately 4 to 6 weeks prior to commencement of installation.

4.7 The successful firm(s) will be required to furnish all labor, supplies, tools, and other resources needed to successfully complete installation. Installation oversight shall be provided by a consistent member of the installation team for the entire duration of the awarded scope(s) of work. This team member must stay in contact daily with Texas Tech regarding installation progress.

4.8 The successful firm(s) will be required to attend a post-installation punch list walk with Texas Tech, ASU, and the design professional. The firm must ensure that all punch list items are resolved as quickly as possible.

http://www.txsmartbuy.com/sp mailto:alexis.henry@ttu.edu https://www.angelo.edu/live/files/22026-terms-and-conditions

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4.9 Other Services

4.9.1 American Iron and Steel

4.9.1.1 To the extent an Agreement relates to a Project as defined in Texas Government Code §2252.201(5) (a project to construct, remodel, or alter a building, structure, or infrastructure; to supply material for such a project; or to finance, refinance, or provide funds for such a project), and no exemption in Texas Government Code §2252.203 applies, any iron or steel product produced through a manufacturing process and used in the project that is the subject of an Agreement must be produced in the United States (as defined in Texas Government Code §2252.201(4).

4.9.2 Audits

4.9.2.1 Texas Tech reserves the right to require the selected firm to submit to and comply with an internal audit completed by Texas Tech and/or a third-party external auditor.

4.9.3 Compliance with Texas Government Code § 2274.002

4.9.3.1 The firm verifies it 1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and 2) will not discriminate during the term of the Contract against a firearm entity or trade association.

4.9.4 Conflict of Interest

4.9.4.1 The firm affirms that, to the best of its knowledge, no actual or potential conflict exists between the firm’s family, business, or financial interests and its services under this Agreement, and that it shall immediately inform Texas Tech regarding any possible conflict of interest that may arise.

4.9.4.2 The firm further affirms that it shall not hire any officer or employee of Texas Tech to perform any service covered by this Agreement.

4.9.5 Discrimination

4.9.5.1 The firm shall not discriminate against an employee or applicant for employment with respect to hiring, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, veteran status, sex, or disability. Breach of this covenant may be considered a material breach of the Agreement.

4.9.6 Employment

4.9.6.1 Pursuant to Texas Government Code § 669.003, the firm certifies that it does not employ, or has disclosed its employment of, any former executive head of a Texas State agency or entity.

4.9.7 Ethics Commission Reporting Requirements (Required Only If Selected)

4.9.7.1 Ethics Commission Reporting Guidelines

4.9.7.1.1 In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that Texas Tech University System (TTUS) may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties (Form 1295) to TTUS at the time the business entity submits the signed Agreement to the governmental entity or state agency. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission.

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4.9.7.1.2 The law applies only to a contract between TTUS that either:

4.9.7.1.2.1 Requires an action or vote by the governing body of the entity or agency before the contract may be signed; or

4.9.7.1.2.2 Has a value of at least $1 million.

4.9.7.1.3 A contract does not require an action or vote by the governing body if:

4.9.7.1.3.1 The governing body has legal authority to delegate to its staff the authority to execute the contract;

4.9.7.1.3.2 The governing body has delegated to its staff the authority to execute the contract; and

4.9.7.1.3.3 The governing body does not participate in the selection of the business entity with which the contract is entered.

4.9.7.1.4 The business entity must file Form 1295 electronically with the Texas Ethics Commission using the online filing application:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm. For assistance with passwords, call (512) 463-5800.

4.9.7.1.5 An "Interested Party" for purposes of answering Question 4 on Form 1295:

4.9.7.1.5.1 An interested party is: “1) a person who has a controlling interest in a business entity with whom TTUS contracts; or 2) a person who actively participates in facilitating a contract or negotiating the terms of an agreement with TTUS, including a broker, intermediary, adviser, or attorney for the business entity.

4.9.7.1.5.2 A controlling interest means: “1) an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock, or otherwise that exceeds ten

(10) percent; 2) membership on the board of directors or other governing body of a business entity of which the board or other governing body is composed of not more than ten (10) members; or 3) service as an officer of a business entity that has four (4) or fewer officers, or service as one of the four (4) officers most highly compensated by a business entity that has more than four (4) officers.”

4.9.7.1.5.3 An intermediary means: “a person who actively participates in the facilitation of the contract or negotiating the contract, including a broker, adviser, attorney, or representative of or agent for the business entity who: 1) receives compensation from the business entity for the person's participation; 2) communicates directly with the governmental entity or state agency on behalf of the business entity regarding the contract; and 3) is not an employee of the business entity.”

4.9.7.1.5.4 See the attached form “Certificate of Interested Parties.” Direct questions relating to the Form 1295 process to: techbuy.purchasing@ttu.edu

4.9.8 Health and Safety Code Chapter 161

4.9.8.1 If applicable, the firm affirmatively states that it will comply with the requirements of Texas Health and Safety Code, § 161.0085(c).

4.9.9 No Prohibited Boycott

mailto:techbuy.purchasing@ttu.edu

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4.9.9.1 If applicable to this Agreement, the firm agrees not to engage in any boycott prohibited by Texas Government Code §§ 2271.002 and §§ 2274.001.

4.9.10 Sex Offender Registration

4.9.10.1 The firm agrees to provide the notice required by Article 3 of Texas Tech University’s current adopted Uniform General Conditions and Supplementary General Conditions.

4.9.11 U.S. Government Contractor

4.9.11.1 Texas Tech serves from time to time as a contractor for the United States Government. Accordingly, if the firm provides goods or services in connection with such contracts, it shall comply with federal laws, rules, and regulations applicable to subcontractors of government contracts.

Article 5. Proposal Requirements

5.1 All submissions must:

5.1.1 Be clearly marked with the Project Name and Project Number listed in the PDF file name and the first page of the PDF document.

5.1.2 Indicate the number of Addenda received in the e-Builder Bid Portal prior to the submission of the Proposals (you will be prompted for this when submitting your Bid Response).

5.1.3 Texas Tech reserves the right to request additional information from individual firms.

5.1.4 Responses will be evaluated based upon the selection criteria listed in this RFP.

5.1.5 Respondents should present the required information in a clear and concise manner following order and format indicated below.

5.2 Cover Sheet

5.2.1 Include name, address, telephone number, email, and website (if applicable) of the firm to receive all Project information, or any official correspondence relating to the Project. Reference the Project name and Project Number on all correspondence, including the Cover Sheet.

5.3 Attachment A – Form of Proposal

5.4 General Information

5.4.1.1 Information on the firm including a brief history of the firm, information about the firm’s principals, the services offered, the number and type of professional and other staff members, and business volume over the past five (5) years.

5.4.1.2 List any other firms that will be used to successfully complete the project.

5.4.2 Firm Experience

5.4.2.1 The proposing firm must demonstrate relevant expertise and qualifications representative to the services requested within this solicitation.

5.4.2.2 Briefly discuss three (3) projects that best represent your firm’s ability to successfully complete this project on time and within budget. As a minimum, for each project provide a brief description of the project, current client reference information (including names, email addresses, and current phone

Furniture, Fixtures, Equipment & Installation Request for Proposals 10 ASU Aviation Program Training Facility, FP&C 23-08 numbers), dates services performed, specific services your firm provided, size of the project, project budget at award, and project costs at completion.

5.4.2.3 Describe challenges the firm would anticipate in performing the requested services for this Project, the impact on the quality, cost or schedule, and your proposed solution to address these issues.

5.4.3 Proposer’s Questionnaire

5.4.4 Proof of General Liability Insurance

5.4.5 Team Qualifications

5.4.5.1 Provide a project management chart that identifies all key staff members, and provide a brief description that outlines each person’s individual roles and responsibilities, and shows how each interacts with other staff members and Texas Tech.

5.4.5.2 Submit personnel qualifications for all members of the Project team specific to this Project, that include title, educational background, professional licenses, relevant experience, work history, length of service with your firm, and current client reference information (including names, email addresses, and phone numbers). Provide a list of projects worked on and the individuals’ role on the projects.

5.4.5.3 Selection of the successful firm will be based, in part, on specific members of your proposed team.

Include a statement indicating the firm’s commitment to maintaining the integrity of the assigned team throughout the Project.

5.4.6 Completed Bid Worksheet

5.4.6.1 Must be submitted in .xlxs (Excel) file format.

5.4.7 Signed KFW Digital File Release Form (Attachment H)

5.4.8 Renderings

5.4.8.1 Provide (1) rendering and plan view for one (1) office and one (1) classroom.

5.4.9 Substitution Information

5.4.9.1 If proposing substitution(s) or product(s) not explicitly specified, please provide:

5.4.9.1.1 Warranty information

5.4.9.1.2 Construction/durability information

5.4.9.1.3 Images, renderings, and/or cut sheets illustrating item(s) to be considered.

5.4.9.1.4 Notification of any fabrics that are not “graded in” to product line and/or not tested and approved on specified product.

5.4.10 Project Schedule

5.4.10.1 Provide a “must order by” date in your Proposal to meet the Project schedule.

5.4.10.2 Provide a timeline for quoting, order entry, manufacturing, and installation.

5.4.11 Plan for Installation Logistics, Punchlist Completion & Warranty Items:

5.4.11.1 Provide a detailed plan of how installation logistics will be handled by your team. Include firms/individuals that will be On-Site for the duration of installation, how Punchlist items will be

Furniture, Fixtures, Equipment & Installation Request for Proposals 11 ASU Aviation Program Training Facility, FP&C 23-08 documented and resolved, and how your firm plans to handle any warranty items that arise after installation completion and Owner move-in.

5.4.11.2 Include a plan of action for how your firm will be attentive to the end-user’s needs after they move into the building:

5.4.11.2.1 How quickly can a representative of your firm be on site?

5.4.11.2.2 Who will be the user’s point of contact?

5.4.11.2.3 How will your firm provide the highest level of service to the user group after move-in?

5.4.12 Furniture Warranties

5.4.12.1 Provide warranty information for all furniture included in the proposal.

5.4.13 HUB Subcontracting Plan (HSP)

5.4.13.1 It is the policy of the State of Texas and Texas Tech to encourage the use of Historically Underutilized Businesses (HUBs) in its Prime Contractors, consultants, and purchasing transactions. The goal of the HUB program is to promote equal access and equal opportunity in Texas Tech contracting and purchasing.

5.4.13.2 In accordance with Texas Government Code 2161.252, Texas Tech declares that this solicitation does have a probability of subcontracting opportunities.

5.4.13.3 All proposers must prepare and submit a detailed, complete, and comprehensive HUB Subcontracting Plan in compliance with Historically Underutilized Business Section of the Request for Proposals (RFP). Failure to submit a comprehensive, acceptable HUB Subcontracting Plan will be considered a material failure to comply with the requirements of the RFP and will result in rejection of the response. For the most current HUB Subcontracting Plan, go to:

http://comptroller.texas.gov/procurement/prog/hub/hub-subcontracting-plan/.

5.4.13.4 In accordance with 34 TAC §20.285(d)(1)(D)(iii), a respondent (prime contractor) may demonstrate Good Faith Effort to utilize Texas certified HUBs for its subcontracting opportunities if the total value of the respondent’s subcontracts with Texas certified HUBs meets or exceeds the statewide HUB goal or the agency specific HUB goal, whichever is higher.

5.4.13.4.1 When a respondent uses this method to demonstrate Good Faith Effort, the respondent must identify the HUBs with which it will subcontract. If using existing contracts with Texas certified HUBs to satisfy this requirement, only contracts that have been in place for five (5) years or less shall qualify for meeting the HUB goal.

5.4.13.5 The firm will maintain business records documenting compliance with its HUB Subcontracting Plan and will submit the HSP Prime Contractor Progress Assessment Report (PAR) if required with Application for Payment/Invoice.

5.4.13.5.1 The HSP Prime Contractor Assessment Report submission may be required as a condition for payment.

5.4.13.6 The firm shall further comply with its HUB Subcontracting Plan utilization percentage proposed in its Proposal to Texas Tech’s Request for Competitive Sealed Bids. If there are any changes to the utilization percentage during the term of the Agreement, a revised HUB Subcontracting plan must be submitted for approval by the Contract Manager.

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5.4.13.7 The firm will comply with Texas Government Code, Chapter 2161. If a determination is made that the firm has failed to implement the HUB Subcontracting Plan in good faith, Texas Tech, in addition to any other remedies it may have, may report nonperformance to the comptroller in accordance with 34 TAC §20.585 (relating to Debarment) and 34 TAC §20.586 (relating to Procedures for Investigations and Debarment).

5.4.13.8 In addition, if the firm fails to implement its HUB Subcontracting Plan in good faith, Texas Tech may revoke the Agreement for breach of contract and make a claim against the firm.

5.4.13.9 Failure to submit a concise, detailed, and acceptable HUB Subcontracting Plan will be considered a material failure to comply with the requirements of the RFP and will result in rejection of the Proposal.

5.4.14 HUB Contracting Commitment

5.4.14.1 In addition to, and distinct from, any good faith effort required by Texas law, the firm will be expected to commit to performing a specific percentage of the services using certified HUB firms.

5.4.14.2 The respondent must state its HUB Contracting Commitment percentage in this response.

5.4.14.2.1 Indicate the firm’s commitment to the amount of work, as a percentage of the Total Agreement Amount, performed by certified HUB firms including work your firm will self-perform if it is a certified HUB firm.

5.4.14.3 For the Texas statewide HUB Annual Utilization Goals, “HUB Goals”, by procurement category for the state agencies and state universities, go to:

https://comptroller.texas.gov/purchasing/vendor/hub/disparity/#goals.

5.5 Texas Tech reserves the right to require the selected firm to submit to and comply with an internal audit completed by Texas Tech University System and/or a third-party external auditor.

Article 6. Evaluation Criteria

6.1 Texas Tech will select the firm that offers the “best value” based on the published selection criteria, and best meets the needs for furniture, fixtures, equipment, and installation services, meeting, or exceeding program requirements, on time and within budget.

6.2 The selection will be based on the information contained in response to the Furniture, Fixtures & Equipment RFP, any reference checks conducted, personal knowledge of past performance and the information presented during interviews conducted (if necessary) as part of the selection process.

6.3 The Selection Committee will reference Texas Education Code and Texas Government Code to evaluate all proposals. Evaluation criteria may include, but is not limited to, the following considerations:

6.3.1 The purchase and installation price;

6.3.2 Delivery and installation terms;

6.3.3 The reputation of the vendor and of the vendor’s goods or services;

6.3.4 The quality of the vendor’s goods or services;

6.3.5 The extent to which the goods or services meet the institution’s needs;

6.3.6 The vendor’s past relationship with the institution;

https://comptroller.texas.gov/purchasing/vendor/hub/disparity/#goals

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6.3.7 The impact on the ability of the institutions to comply with laws and rules relating to historically underutilized businesses and to the procurement of goods and services from persons with disabilities;

6.3.8 The total long-term cost to the institution of acquiring the vendor’s goods or services;

6.3.9 Any other relevant factor that a private business entity would consider in selection of a vendor;

6.3.10 The use of material in construction or repair to real property that is not proprietary to a single vendor unless the institution provides written justification in the request for bids for use of the unique material specified.

Article 7. Certifications

7.1 The firm and the undersigned firm’s representative represent and warrants that the firm is a validly existing entity, in good standing under applicable law, and that each person signing on behalf of the firm has received all necessary approvals to enter into and execute this Agreement.

7.2 The firm certifies that an Agreement issued pursuant to this RFP is not prohibited under Texas Government Code §2261.252(b) and agrees that if the firm’s certification is or becomes untrue, such an Agreement is void, and the firm will not seek and waives its right to seek any legal or equitable remedy for past or future performance under such Agreement, including damages, whether under breach of contract, unjust enrichment, or any other legal theory;

specific performance; and injunctive relief.

7.3 Under Section 231.006, Texas Family Code, the firm certifies that the individual or business entity named in such an Agreement is not ineligible to receive the specified grant, loan, or payment and acknowledges that such an Agreement may be terminated, and payment may be withheld if this certification is inaccurate.

7.4 Under Section 2155.0061, Texas Government Code, the firm certifies that the individual or business entity named in such an Agreement is not ineligible to receive the specified Agreement and acknowledges that such an Agreement may be terminated, and payment withheld if this certification is inaccurate.

Article 8. Procurement Process

8.1 This RFP complies with all state rules and Texas Tech University System Policies. Address any questions and/or concerns about the process or any awards made from it to:

Mr. Billy Breedlove Vice Chancellor Facilities Planning and Construction Texas Tech University System Box 42014 Lubbock, Texas 79409-2014 Phone: (806)742-2116

Article 9. Form of Proposal

9.1 See Attachment A.

Article 10. Hub Subcontracting Plan

10.1 Reference the Proposal Requirements article for HUB program information.

10.2 For the most current HUB Subcontracting Plan document(s), go to:

http://comptroller.texas.gov/procurement/prog/hub/hub-subcontracting-plan/.

http://comptroller.texas.gov/procurement/prog/hub/hub-subcontracting-plan/

Furniture, Fixtures, Equipment & Installation Request for Proposals 14 ASU Aviation Program Training Facility, FP&C 23-08

Article 11. Texas Tech 2010 Uniform General Conditions And Supplemental General Conditions

11.1 For the most current UGSC document, go to the TTUS Facilities Planning & Construction website under the “Partner Resources” Tab: https://www.texastech.edu/fpc/partner-resources.php.

Attachments:

Attachment A – Form of Proposal Attachment B – Product Requirements Attachment C – Furniture Specifications (External Attachment) Attachment D – Furniture Floor Plan (External Attachment) Attachment E – Building Location Map Attachment F – Bid Worksheet (External Attachment) Attachment G – Electronic .DWG Drawing (External Attachment) Attachment H – KFW Digital File Release (External Attachment) https://www.texastech.edu/fpc/partner-resources.php

Furniture, Fixtures, Equipment & Installation Request for Proposals – Attachment A 1

Attachment A

FORM OF PROPOSAL

Ms. Alexis Henry Contract Administrator Texas Tech University System Facilities Planning & Construction System Administration Building 1508 Knoxville Avenue, Suite 103 Lubbock, Texas 79409

Subject: Furniture, Fixtures, Equipment & Installation

Angelo State University, Aviation Program Training Facility

Dear Ms. Henry:

We have examined the entire Request for Proposals and other related information and are fully informed of the scope of Work to be provided. The undersigned hereby proposes to furnish Furniture, Fixtures, Equipment (FF&E) & Installation services as required for this Project.

CONTACT INFORMATION

Firm Name:

Contact Individual:

Telephone No:

Email Address:

Express Mail Address:

HUB CONTRACTING COMMITMENT

In addition to, and distinct from, any Good Faith Effort required by Texas law, our firm commits to use certified HUB Firms to perform work valued at a minimum of _________% of the Total Agreement Amount.

ADDENDA

We have received _______ Addenda prior to the submission of this Response.

FURNITURE, FIXTURES, EQUIPMENT (FF&E) & INSTALLATION

We hereby propose to perform the Furniture, Fixtures, Equipment (FF&E) & Installation defined herein for the amount listed below which includes all applicable Federal, State, and Local taxes required for the performance and completion of the Work.

FF&E Cost $ __________________

Freight & Installation Cost $ __________________

Total Cost $ _________________

Furniture, Fixtures, Equipment & Installation Request for Proposals – Attachment A 2 ASU Aviation Program Training Facility, FP&C 23-08

Sincerely, Signature

Name, Title

Date

Enclosures

Proposal HUB Subcontracting Plan Bid Worksheet

Furniture, Fixtures, Equipment & Installation Request for Proposals – Attachment B 1 ASU Aviation Program Training Facility, FP&C 23-08

Attachment B

Product Requirements

Article 1. General

1.1 All items to be ANSI/BIFMA tested for their product category.

1.2 All systems furniture, seating, and associated storage units to be Greenguard or SCS certified to comply with LEED 2009 Low Emitting Materials- Systems Furniture and Seating requirements.

Article 2. Desk and Workstation Components

2.1 All units shall be of the dimensions indicated [within two (2) inches] on the attached typical code sheet drawings.

2.1.1 Vendor is responsible for confirming overall dimensions to confirm product will fit in space and allow for all required code clearances prior to installation.

2.2 Work surfaces

2.2.1 All work surfaces must be a minimum thickness of 1 3/16” with 3 mm square profile PVC edge.

2.2.2 All work surfaces shall be available in modular sizes to accomplish the designed units.

2.2.2.1 Curved or diagonal conditions are acceptable on corner workstations.

2.2.2.2 All edges shall be consistent throughout and shall be available in finishes matching the laminate finishes of the surface.

2.2.3 All work surfaces shall have grommets or other pathways to feed cords to the power source.

2.2.4 All wood grain laminate to run in the same direction on all pieces when installed.

2.3 Workstation Panels

2.3.1 Panels shall be available in modular widths from 18” to 48” or as shown in drawings. Acceptable panel thicknesses are 3” – 4” (actual dimensions).

2.3.2 All panels shall feature a 6” base (plus or minus 2”) for distribution of power and data if applicable.

2.3.3 All panels, 2-way, 3-way, 4-way end conditions and variable height connectors shall have a metal finish.

2.3.4 Panels shall be stackable frame and tile system where stack units (except glazed units) shall be structural.

Tile finishes shall be as indicated on specifications and shall be tackable/acoustic.

2.3.5 Refer to specification sheets for all panels finishes.

2.3.6 Proposed system panels must be able to be installed in a non-progressive manner.

2.3.7 Panel bases shall provide data port knockouts in each panel segment for installation of data ports by AV contractor.

2.3.8 All systems’ furniture panels shall be available in three (3) or four (4) circuit power options and shall be designed as indicated.

2.4 All desk overhead open/closed storage units shall be hutch mounted unless otherwise noted in the specifications.

2.4.1 All should have a minimum clear height of 23-3/8” between uppers and work surface and shall have locking door(s).

Furniture, Fixtures, Equipment & Installation Request for Proposals – Attachment B 2 ASU Aviation Program Training Facility, FP&C 23-08

2.4.2 Doors on upper storage must not interfere with top surface of overhead when open.

2.5 Overhead desk and workstation components may be a combination of wall mounted and/or panel mounted products as required for the layout on the provided plans.

2.5.1 In vertical wall mounted conditions, the wall track shall be cut to the height of the overhead units or to appropriate height above the desk if no overhead units are being used.

2.6 All exposed metal shall be extruded aluminum or have baked enamel finish.

2.7 Vendor shall verify left or right-handed versions of each typical desk and workstation provided in code sheets per plan.

2.8 All electrical items shall be UL listed.

Article 3. Storage

3.1 All storage units shall be locking.

3.1.1 All components within an office or workstation to be keyed alike.

3.1.2 Coordinate keying with Owner prior to order.

3.1.3 Provide two (2) sets of master keys.

3.2 All file drawers shall include hardware to accommodate legal and letter size files, shall be of one-piece frame construction, have leveling glides, and shall be locking. Files shall feature compressors, dividers, and labeling system as available option.

3.3 All drawer/door pulls of storage components shall be consistent throughout Project unless specified otherwise.

3.4 All storage to meet the following gauge requirements:

3.4.1 Tops, skins, and non-structural components – 22 gauge minimum

3.4.2 Structural members – 18 gauge minimum

3.4.3 Adjustable shelves – 18 gauge minimum

Article 4. Glides and Casters

4.1 Vendor is responsible for providing the appropriate casters or glides for the flooring where each item is located.

Refer to finish floor plans for flooring types and locations.

Article 5. Fabrics and Finishes

5.1 Vendor is responsible for verifying the most cost-effective means of purchasing specified fabrics – graded in or COM (Customer’s Own Material).

5.2 Vendor is responsible for verifying that all fabrics are approved for specified use by manufacturer prior to order.

5.3 All finishes to match specified finishes.

5.3.1 If product substitutions are submitted, vendor to include samples indicating accuracy of match to specified finishes. Samples submitted to TTUS/ASU will not be returned.

Article 6. Accessories

6.1 All glass boards are to be magnetic unless specified otherwise.

Furniture, Fixtures, Equipment & Installation Request for Proposals – Attachment B 3 ASU Aviation Program Training Facility, FP&C 23-08

6.2 Divider panels attached to surfaces or countertops provided by others must be compatible with the thickness of the surface. The awarded vendor is responsible for ensuring these measurements are compatible.

6.3 LED task lights must be provided under overhead hutch-mounted or panel-mounted cabinets.

Article 7. Specifications/Code Sheets

7.1 Product requirements for individual items provided in Attachment C.

Revised 04/12/2023 Furniture, Fixtures, Equipment & Installation Request for Proposals – Attachment C 1 ASU Aviation Program Facility, FP&C 23-08

Attachment C

FURNITURE SPECIFICATIONS

Please see external attachment.

Furniture, Fixtures, Equipment & Installation Request for Proposals – Attachment D 1

Attachment D

FURNITURE FLOOR PLAN

Furniture, Fixtures, Equipment & Installation Request for Proposals – Attachment E 1

Attachment E

BUILDING LOCATION MAP

The Aviation Program Facility is highlighted in yellow below.

Furniture, Fixtures, Equipment & Installation Request for Proposals – Attachment F 1

Attachment F

BID WORKSHEET

Furniture, Fixtures, Equipment & Installation Request for Proposals – Attachment G 1

Attachment G

ELECTRONIC .DWG DRAWING

Furniture, Fixtures, Equipment & Installation Request for Proposals – Attachment H 1

Attachment H

KFW DIGITAL FILE RELEASE