ESBD_357362_1714069291471_MR11493_Notice to Bidders.pdf

Notice to Bidders (2023_0901)

NOTICE TO BIDDERS

Headquarters (HQ) HVAC Renovation

MR11493

Sealed bids for the above project will only be accepted from Contractors when submitted to the Texas Parks and Wildlife Department using the online Bid Portal hosted by eBuilder. Bids will be accepted by the Contracting Branch, Infrastructure Division until 2:00 PM, May 21, 2024.

A virtual public bid opening of responses will be conducted by the Texas Parks and Wildlife Department via Microsoft Teams. Interested attendees must register in advance for this meeting. Click on the link below to register for the bid opening. After registering, participants will receive a confirmation email containing information about joining the meeting.

Bid Submittal Instructions:

1. Prepare your submission materials:

Requested Information

Name Type # of Files Requirement

Bidder Affirmations File Type: PDF (.pdf) Multiple Required

Contractor’s Qualifications Statement

File Type: PDF (.pdf) Multiple Required

HUB Subcontracting Plan File Type: PDF (.pdf) Multiple Required

Bid Security (scanned copy) File Type: PDF (.pdf) Multiple Required

Please note the type and number of files allowed. Please do not embed any documents within your uploaded files as they will not be accessible or evaluated.

2. Upload your submission. Use the link below to access the Bid Portal.

• Bid Portal Link: https://gateway.gov.e-builder.net/app/bidders/landing?accountid=121b7321-f922-472a-a736- 897455b50fee&projectid=0a9a258d-11f5-427f-9991- 818a6ab837c3&bidpackageid=34df85fc-3683-463d-81ab-96a952b67928 https://gateway.gov.e-builder.net/app/bidders/landing?accountid=121b7321-f922-472a-a736-897455b50fee&projectid=0a9a258d-11f5-427f-9991-818a6ab837c3&bidpackageid=34df85fc-3683-463d-81ab-96a952b67928 https://gateway.gov.e-builder.net/app/bidders/landing?accountid=121b7321-f922-472a-a736-897455b50fee&projectid=0a9a258d-11f5-427f-9991-818a6ab837c3&bidpackageid=34df85fc-3683-463d-81ab-96a952b67928 https://gateway.gov.e-builder.net/app/bidders/landing?accountid=121b7321-f922-472a-a736-897455b50fee&projectid=0a9a258d-11f5-427f-9991-818a6ab837c3&bidpackageid=34df85fc-3683-463d-81ab-96a952b67928 https://gateway.gov.e-builder.net/app/bidders/landing?accountid=121b7321-f922-472a-a736-897455b50fee&projectid=0a9a258d-11f5-427f-9991-818a6ab837c3&bidpackageid=34df85fc-3683-463d-81ab-96a952b67928

To bid on the project, you will need to create a new Bid Portal account, even if you already have an e-Builder login. The Bid Portal is a separate platform within e-Builder.

• Bid Portal Video Tutorial Link: https://vimeo.com/374214070

Bidders are encouraged to log into the bid portal and submit a draft response at least 24 hrs.

prior to bid opening. Bids can be withdrawn and resubmitted until the bid opening time shown above.

We strongly recommend that you give yourself sufficient time and at least ONE (1) day before the bid opening time to begin the uploading process and finalize your submission.

For informational purposes, project plans and specifications can be downloaded directly from the Bid Portal.

General Scope of Work:

Furnish all labor, equipment, material, and incidentals for the replacement of the existing VRF HVAC System that serves the Headquarters (HQ) at Mother Neff State Park. Single zone mini splits will serve the space for ease of maintenance. The Engineer’s Probable Opinion of Cost ranges from $90,000.00 to $110,000.

Project Schedule:

All work shall be completed within one hundred twenty (120) calendar days commencing on the date specified in the Notice to Proceed. This performance period includes completing the various aspects required to complete the Work, including submission of all Submittals, mobilization, procurement, installation, testing, inspection and delivery of documents described in the Uniform General Conditions, Article 12, 12.1.1.1.

This project does not have Federal Aid funding.

All bids must be submitted on the forms furnished for that purpose, and each proposal must be accompanied by bid bond, or certified check made payable to the Texas Parks and Wildlife Department, in an amount of not less than (5) percent of the total bid amount. A photocopy of the bid bond or certified check may be uploaded through the Bid Portal; however, the physical copy must be received by TPWD at its headquarters location by 12:00 pm (noon) of the second business day following the bid submittal deadline.

Contact Information: All questions related to this project should be directed to Misty K.

Wyatt, CTCD, CTCM via the eBuilder Bid Portal Q&A board. The Q&A board can be accessed using the above eBuilder Bid Portal link.

Any questions regarding the use of the Bid Portal for bidding can be directed to INFContracting@tpwd.texas.gov.

TPWD reserves the right to reject any and all bids and to waive minor irregularities in the bidding process.

https://vimeo.com/374214070 mailto:INFContracting@tpwd.texas.gov

Pre-Bid Conference

A pre-bid conference will be held on May 2, 2024, at 9:00 AM CST at Mother Neff State Park, 1921 Park Road 14, Moody, Texas, 76557 followed by a site visit.

Site Visit

A site visit to view the project site will be held on May 2, 2024, at 9:30 AM CST at Mother Neff State Park, 1921 Park Road 14, Moody, Texas, 76557

Supplemental Bidding Information

TPWD has selected to perform bid openings via virtual meetings. To facilitate virtual bid openings, TPWD will host all bid openings one (1) hour after the bid opening deadline.

Interested attendees must register in advance to obtain information regarding the virtual bid opening.

Bid Opening Registration form: https://forms.office.com/g/6G9JnZYyAp https://forms.office.com/g/6G9JnZYyAp