ESBD_357340_1713985612924_Scope of Work for FIRE SPRINKLER AND FIRE PUMP INSPECTION AND TESTING.pdf

RIDER 101

SCOPE OF WORK FOR

FIRE SPRINKLER AND FIRE PUMP INSPECTION AND TESTING

I. General

1) This scope of work describes testing and inspection services required for The University of

Texas MD Anderson’s (“MD Anderson”) fire sprinkler systems and fire pumps.

2) To aid in budgeting and determining the regulatory cost of owning and operating a fire alarm system, MD Anderson operates on a fiscal year calendar beginning September 1 and ending August 31St., MD Anderson Environmental Health and Safety, Sustainability & Emergency Management (”EH&S) will create the schedule and forward to the Contractor by July 31st of each year. Adherence to this schedule is mandatory as the logistics to change any dates may cause MD Anderson to become non-compliant with testing and inspection regulatory frequencies.

3) MD Anderson, at its option, may add or delete devices or buildings over the life of this agreement. Pricing submitted by the Contractor on Rider 102 – Price Schedule will be used as the basis for determining new pricing for buildings based on similar size systems or cost per device type when adding or deleting total building device counts on existing system.

4) The Contractor may charge for actual mileage from the appropriate Contractor office location to perform any work that may be performed at MD Anderson’s Smithville, TX or Bastrop, TX facilities.

5) Holidays officially recognized by MD Anderson supersede Contractor’s holidays.

6) Normal business hours for MD Anderson are Monday through Friday, 7:00 a.m. – 5:00 p.m.

CST, excluding holidays officially recognized by MD Anderson. Work hours for testing and inspection services may be outside of MD Anderson normal business hours to minimize business interruptions. As testing and inspections services are scheduled, pricing shall reflect regular time rates and not premium time or over time.

7) MD Anderson’s Department of Environmental Health and Safety Sustainability and

Emergency Management (“EH&S” or “EHSSEM”) has responsibility for the oversight of this agreement.

8) MD Anderson may implement a computerized life safety management software package utilizing handheld pocket PC devices or other mobile devices during the life of this agreement. MD Anderson’s EH&S may provide such pocket PC devices or mobile devices to the Contractor at no cost and Contractor’s personnel would be required to use the devices to conduct and document inspections.

II. Responsibilities

a. All inspections shall be performed under the direct on-site supervision of Contractor’s State of Texas licensed Fire Sprinkler Technician.

b. All Contractor personnel shall be qualified, trained and possess the experience necessary to operate all fire control panels per the manufacturer’s instructions including bypassing points, viewing historical logs and looking up points in the system.

c. All Contractor personnel shall have the ability to correctly and professionally test and inspect

MD Anderson’s fire Sprinkler and fire pump systems and related components.

d. Qualifications of Contractor’s personnel shall be in accordance with the requirements of the Texas Department of Insurance as administered by the State Fire Marshal’s office.

e. Contractor shall perform their duties in a safe and competent manner at all times, operate equipment according to manufacturer’s directions, keep cords and tools secure, keep all mechanical, electrical and control room doors closed and locked and report any unsafe conditions to MD Anderson’s EH&S representative.

f. Upon arrival at the MD Anderson hospital campus, Contractor shall notify the designated

EH&S representative. At other locations, Contractor shall call the EH&S representative as coordinated through EH&S. If the EH&S representative is not available, Contractor shall notify the EH&S supervisor at 713-792-2888. Contractor shall abide by MD Anderson’s contractor check-in/out requirements.

EH&S may have a representative accompany the inspector during the inspection. Before proceeding with any testing, the EH&S representative shall notify all persons and facilities receiving alarms, supervisory or trouble signals and advise Monitoring Services and University of Texas Police Department (UTPD) of fire protection system status at all times to reduce interruptions to normal operations and to prevent unnecessary personnel responses. Contractor shall not proceed with testing without direction from the EH&S representative. The EH&S representative shall coordinate system testing to prevent interruption of critical building services or equipment.

III. Technical Requirements

The testing and inspection shall be compliant with National Fire Protection Association (“NFPA”) Standards 13 edition 2010, 20, 25 edition 2011 and any other applicable regulations. The inspection and testing shall be performed in compliance with the edition (year) of NFPA standards specified by MD Anderson.

Contractor shall coordinate the inspection and testing of systems with the appropriate Environmental Health and Safety staff. Contractor shall comply with MD Anderson badge and identification requirements. Immediately upon arrival at MD Anderson buildings, the Contractor must sign-in electronically (MDA computer or other MDA approved method) and notify the assigned Environmental Health and Safety contact person via phone or email. The Contractor must also sign-out electronically when leaving the building.

IV. Contractor Personnel

1. Contractor personnel shall provide all tools and materials necessary to test and inspect various fire alarm systems at MD Anderson. Contractor shall have appropriate safety equipment such as hardhats and kneepads for interstitial floors. Contractor shall observe standard safety practices always.

2. All Contractor personnel working at MD Anderson facilities must comply with the Agreement requirements. Before beginning the scheduled inspections, Contractor personnel shall obtain MD Anderson identification badges and are required to have a current TB screening test. Contractor personnel will comply with MD Anderson premise rules regarding patient privacy, harassment, prohibition of tobacco products and institutional rules always.

3. Contractor personnel must complete a twenty (20) minute safety-training course prior to the start of work. Contractor will contact EH&S to schedule this training.

4. Contractor personnel shall be responsible for parking fees.

XI. Contractor Staffing Requirements

a. Contractor shall provide two technicians, at least one of which, shall be licensed as described in Section II item d., for testing and inspecting activities. One (1) technician stationed at the fire alarm control panel and one (1) licensed technician testing the field devices.

b. One (1) inspector using the walk test or similar self-test feature for device testing may test small single control panel systems.

c. Contractor may utilize a third technician when required to facilitate the use of additional equipment needed to perform inspection and testing. (for example, a containment cube or 15’ ladder)

Additional labor costs associated with the use of a third contractor’s technician shall be incorporated in the individual building testing and inspection pricing at the time of contract pricing submission.

II. Inspection/Testing Service Services:

1. Rates Inspection/Testing Services

The fire sprinkler/fire pump Contractor shall provide per building per system charges for the inspection & testing of fire pumps and fire protection systems as outlined in Rider 102. This shall be provided in writing as a part of the bid process. (Monday through Friday, Day Shift 7:00 AM – 5:00 PM CST) (Monday through Friday, After Hours 5:01 PM – 6:59 AM CST)

2. Inspection/Testing Activities

The EH&S representative shall coordinate activities with the Contractor (i.e. scheduling the testing of a building’s fire sprinkler system). All testing shall be performed in compliance with applicable NFPA standards and documented accordingly.

3. Records Reporting Records/results of inspection and testing must be submitted to MD Anderson EH&S group electronically within 2 business days of completion of testing of each building or agreed upon section of a building. The format of the records shall be prescribed by MD Anderson and shall utilize an acceptable data format (typically either Microsoft Excel or Microsoft Access), at MD Anderson’s discretion. If MD Anderson develops a custom software solution, MD Anderson will provide a copy of the custom software solution to the awarded Contractor but will not provide commercially available copies of the base software (e.g.

Access or Excel). The awarded Contractor will be responsible to purchase and maintain all licensing pertaining to their own use of any said software.

III. Invoicing Procedures and Payment

1. Contractor shall refer to Rider 116 – Invoice Payment Requirements regarding invoice requirements and MD Anderson’s tax exempt status.

2. Contractor shall submit all invoices to MD Anderson’s Accounts Payable department as per the above referenced Rider and as described below:

a) All invoices must clearly reference the assigned Purchase Order. All invoices received that do not reference a Purchase Order will be returned to the Contractor.

b) All invoices must clearly reference property worksite or a reasonably acceptable worksite abbreviation for the work completed.

c) All invoices must clearly indicate charges for each property site. Charges will be reviewed by Project Coordinator and approved prior to payment by MD Anderson.

D) All invoices must clearly indicate the type of work performed and completed by the

Contractor.