ESBD_357340_1713985397221_Scope of Work for FIRE ALARM TESTING AND INSPECTION SERVICES.pdf

RIDER 101

SCOPE OF WORK

FOR

FIRE ALARM TESTING AND INSPECTION SERVICES

I. General

1. This scope of work describes testing and inspection services required for The University of Texas MD Anderson’s (“MD Anderson”) fire alarm systems.

2. To aid in budgeting and determining the regulatory cost of owning and operating a fire alarm system, MD Anderson operates on a fiscal year calendar beginning September 1 and ending August 31st., MD Anderson Environmental Health and Safety, Sustainability & Emergency Management (”EH&S”) will create the schedule and forward to the Contractor by July 31st of each year. Adherence to this schedule is mandatory as the logistics to change any dates may cause MD Anderson to become non-compliant with testing and inspection regulatory frequencies.

3. MD Anderson, at its option, may add or delete devices or buildings over the life of this agreement.

Pricing submitted by the Contractor on Rider 102 – Price Schedule will be used as the basis for determining new pricing for buildings based on similar size systems or cost per device type when adding or deleting total building device counts on existing system.

4. The Contractor may charge for actual mileage from the appropriate Contractor office location to perform any work that may be performed at MD Anderson’s Smithville, TX or Bastrop, TX facilities.

5. Holidays officially recognized by MD Anderson supersede Contractor’s holidays.

6. Normal business hours for MD Anderson are Monday through Friday, 7:00 a.m. – 5:00 p.m. CST, excluding holidays officially recognized by MD Anderson. Work hours for testing and inspection services may be outside of MD Anderson normal business hours to minimize business interruptions. As testing and inspections services are scheduled, pricing shall reflect regular time rates and not premium time or over time.

7. MD Anderson’s Department of Environmental Health and Safety Sustainability and Emergency

Management (“EH&S” or “EHSSEM”) has responsibility for the oversight of this agreement.

8. MD Anderson may implement a computerized life safety management software package utilizing handheld pocket PC devices or other mobile devices during the life of this agreement. MD Anderson’s EH&S may provide such pocket PC devices or mobile devices to the Contractor at no cost and Contractor’s personnel would be required to use the devices to conduct and document inspections.

II. Responsibilities

1. All inspections shall be performed under the direct on-site supervision of Contractor’s State of

Texas licensed Fire Alarm Technician.

2. All Contractor personnel shall be qualified, trained and possess the experience necessary to operate all fire control panels per the manufacturer’s instructions including bypassing points, viewing historical logs and looking up points in the system.

3. All Contractor personnel shall have the ability to correctly and professionally test and inspect MD

Anderson’s fire alarm system and related components.

4. Qualifications of Contractor’s personnel shall be in accordance with the requirements of the Texas Department of Insurance as administered by the State Fire Marshal’s office.

5. Contractor shall perform their duties in a safe and competent manner at all times, operate equipment according to manufacturer’s directions, keep cords and tools secure, keep all mechanical, electrical and control room doors closed and locked and report any unsafe conditions to MD Anderson’s EH&S representative.

6. Upon arrival at the MD Anderson hospital campus, Contractor shall notify the designated EH&S representative. At other locations, Contractor shall call the EH&S representative as coordinated through EH&S. If the EH&S representative is not available, Contractor shall notify the EH&S supervisor at 713-792-2888. Contractor shall abide by MD Anderson’s contractor check-in/out requirements.

EH&S may have a representative accompany the inspector during the inspection. Before proceeding with any testing, the EH&S representative shall notify all persons and facilities receiving alarms, supervisory or trouble signals and advise Monitoring Services and University of Texas Police Department (UTPD) of fire alarm system status at all times to reduce interruptions to normal operations and to prevent unnecessary personnel responses. Contractor shall not proceed with testing without direction from the EH&S representative. The EH&S representative shall coordinate system testing to prevent interruption of critical building services or equipment.

III. Technical Requirements

The testing and inspection shall comply with the applicable National Fire Protection Association (“NFPA”) 72 code requirements.

* At the time of the draft of this scope, the code reference as noted in the NFPA National Fire Protection Association 101 Life Safety Code 2012 edition is NFPA 72-2010.

Contractor shall coordinate the inspection and testing of systems with the appropriate Environmental Health and Safety staff. Contractor shall comply with MD Anderson badge and identification requirements. Immediately upon arrival at MD Anderson buildings, the Contractor must sign-in electronically (MDA computer or other MDA approved method) and notify the assigned Environmental Health and Safety contact person via phone or email. The Contractor must also sign-out electronically when leaving the building.

IV. Test Methods

1. Controls

a. Control equipment shall be tested to verify correct receipt of alarm, supervisory, and trouble signals (inputs), operation of evacuation signals and auxiliary functions (outputs), circuit supervision including detection of open circuits and ground faults, and power supply supervision for detection of loss of AC power and disconnection of secondary batteries.

b. Integrity of single or multiple circuits providing interface between two or more control panels shall be verified. Operation or simulating operation of the equipment being supervised shall test interfaced equipment connections.

c. Prior to conducting any battery testing, Contractor’s personnel conducting the test shall ensure that all system software stored in volatile memory is protected from loss. Batteries shall be inspected for corrosion or leakage. Tightness of connections shall be checked and ensured. If necessary, battery terminals or connections shall be cleaned and coated.

Electrolyte level in lead-acid batteries shall be visually inspected. Batteries shall be replaced in accordance with the recommendations of the alarm equipment manufacturer or when the recharged battery voltage or current falls below the manufacturer’s recommendations.

d. Operation of the fire panel battery charger shall be checked in accordance with a test for the specific type of battery.

e. All primary (main) power supplies shall be disconnected and the occurrence of required trouble indication for loss of primary power shall be verified. The system’s standby and alarm current demand shall be measured or verified and, using manufacturer’s data, the ability of batteries to meet standby and alarm requirements shall be verified. General alarm systems shall be operated for a minimum of 5 minutes and emergency voice communications systems for a minimum of 15 minutes. Primary (main) power supply shall be reconnected at end of test.

f. An electronic battery load tester shall be used to perform the battery load test.

g. If an Uninterruptible Power Supply (“UPS”) system dedicated to the fire alarm system is used as a required power source, the inspector shall verify correct operation of the UPS system.

h. An initiating device shall be actuated and receipt of alarm signal at the off-premises location shall be verified.

i. A trouble condition shall be created and receipt of a trouble signal at the off-premises location shall be verified.

j. A supervisory device shall be actuated and receipt of a supervisory signal at the off-premises location shall be verified. If a transmission carrier is capable of operation under a single- or multiple-fault condition, an initiating device shall be activated during such fault condition and receipt of a trouble signal at the off-premises location shall be verified, in addition to the alarm signal.

k. The correct operation and identification of annunciators shall be verified. If provided, the correct operation of annunciator under a fault condition shall be verified.

2. Initiating Devices

a. Smoke detectors shall be tested in place to ensure smoke entry into the sensing chamber and an alarm response. Testing with smoke or listed aerosol approved by the manufacturer shall be permitted as acceptable test methods. Other methods approved by the manufacturer that ensure smoke entry into the sensing chamber shall be permitted.

b. Any of the following tests shall be performed to ensure that each smoke detector is within its listed and marked sensitivity range:

1. Calibrated test method.

2. Manufacturer’s calibrated sensitivity test instrument.

3. Listed control equipment arranged for the purpose.

4. Smoke detector/control unit arrangement whereby the detector causes a signal at the control unit when its sensitivity is outside its listed sensitivity range.

5. Other calibrated sensitivity test method approved by the authority having jurisdiction.

c. Smoke detectors with control output functions shall be verified by the contractor. The control capability shall remain operable even if all the initiating devices connected to the same initiating device circuit or signaling line circuit are in an alarm state.

d. When testing cross-zoned detection devices, one sensor or detector on each zone shall be operated. Occurrence of correct sequence with operation of first zone and then with operation of second zone shall be verified.

e. Beam detectors shall be tested by introducing smoke, aerosol, or an optical filter into the beam path.

f. Heat detector testing shall be performed with a heat source per the manufacturer’s recommendations for response within one minute. A test method shall be used that is recommended by the manufacturer or other method shall be used that will not damage the non-restorable fixed-temperature element of a combination rate-of-rise/fixed-temperature element detector.

g. Annunciation of the detector’s location shall be verified as accurate.

h. Manual fire alarm boxes shall be operated per the manufacturer’s instructions. Key-operated pre-signal and general alarm manual fire alarm boxes shall both be tested.

i. Annunciation of the manual fire alarm box shall be verified as accurate.

j. The number of initiating devices tested shall be compared to the number of initiating devices programmed into the control panel by stepping through the device menu.

k. Any discrepancies in the number of initiating devices tested to the number of initiating devices programmed shall be explained and documented.

l. A recent programmer’s report may be used for comparison in lieu of the stepping process.

Missed initiating devices shall be tested.

3. Notification Appliances

a. Each audible device shall be tested for correct operation. The location, model number and type of each audible device shall be noted in the test report. Audible information shall be verified to be distinguishable and understandable.

b. Each visual appliance shall be tested for correct operation. The location and model number of each device shall be noted in the test report.

c. Individual notification appliances may be tested by activating the signal circuit at the panel.

d. All notification circuits shall be tested by activating an initiating device and noting correct circuit operation.

4. Control Functions

a. Correct operation of control functions shall be verified and documented in the test report.

Control functions shall include magnetically held door release, air handler shutdown, security door control, damper control, roll down shutter controls and miscellaneous controls.

b. In the event a control action does not occur, the fire alarm controlling point shall be checked and its status noted on the test report. Thea fire alarm interface relay shall be checked and its status noted in the test report.

5. Elevator Recall and Air Handling Unit (“AHU”) Shutdown Testing

a. Primary recall on all elevators equipped with primary recall shall be tested for each floor other than the alternate floor.

b. Alternate recall shall be tested for the primary floor for each elevator equipped with alternate recall.

c. Elevator testing shall be done on weekdays afterhours as scheduled by EH&S. Contractor shall supply two employees. MD Anderson Facilities shall provide one elevator technician to assist in elevator recall testing.

d. Air duct detectors shall be tested or inspected to ensure that the device will sample the air stream. The test shall be made in accordance with the manufacturer’s instructions.

V. Inspection Reports

Contractor shall provide a record of all inspections and testing that includes the following information:

1. Date

2. Test frequency

3. Name of property

4. Building address

5. Name of person performing inspection tests, affiliation, business address and telephone number

6. Name, address, and representative of approving agency

7. Functional test results of all devices and equipment tested

8. System point numbers, signal circuit numbers, I/O point numbers, auxiliary circuit numbers, node numbers and other system identifiers shall be used to identify individual devices

9. Functional test of required sequence of operations

10. Signatures of tester and approved authority representative

11. Disposition of problems identified during test (owner notified, problem corrected, successfully retested, device abandoned in place)

12. Other tests as required by equipment manufacturers

13. Other tests as required by the authority having jurisdiction

14. Signals received at the supervising station

15. Reconciliation of the number of devices tested compared to the number of devices in fire alarm panel programming.

VI. Discrepancies

1. Discrepancies noted in the inspection report shall include the system point or circuit identifier for that device. Failed field devices shall be marked by affixing a removable stick-on dot. The dots shall be of uniform color throughout the inspection cycle.

2. If a defect or malfunction is not corrected within 24 hours at the conclusion of system inspection, testing, or maintenance, the system owner or the owner’s designated representative shall immediately be informed of the impairment.

3. Discrepancies listed in the inspection report shall not include recommendations or suggestions.

Recommendations and suggestions may be submitted separately or as an addendum to the inspection report. Discrepancies based on code compliance shall include the reference to the specific code.

4. Fire alarm discrepancies shall be emailed to MD Anderson Fire Life And Safety daily.

VII. Contractor Personnel

1. Contractor personnel shall provide all tools and materials necessary to test and inspect various fire alarm systems at MD Anderson. Contractor shall have appropriate safety equipment such as hardhats and kneepads for interstitial floors. Contractor shall observe standard safety practices at all times.

2. All Contractor personnel working at MD Anderson facilities must comply with the Agreement requirements. Before beginning the scheduled inspections, Contractor personnel shall obtain MD Anderson identification badges and are required to have a current TB screening test. Contractor personnel will comply with MD Anderson premise rules regarding patient privacy, harassment, prohibition of tobacco products and institutional rules always.

3. Contractor personnel must complete a twenty (20) minute safety-training course prior to the start of work. Contractor will contact EH&S to schedule this training.

4. Contractor personnel shall be responsible for parking fees.

VIII. Contractor Staffing Requirements

a. Contractor shall provide two (2) technicians, at least one of which, shall be licensed as described in Section II item #4, for testing and inspecting activities. One (1) technician stationed at the fire alarm control panel and one (1) licensed technician testing the field devices.

b. One (1) inspector using the walk test or similar self-test feature for device testing may test small single control panel systems.

c. Contractor may utilize a third technician when required to facilitate the use of additional equipment needed to perform inspection and testing. (for example, a containment cube or 15’ ladder)

Additional labor costs associated with the use of a third contractor’s technician shall be incorporated in the individual building testing and inspection pricing at the time of contract pricing submission.

IX. Inspection/Testing Activities

The EH&S representative shall coordinate activities with the Contractor (i.e. scheduling the testing and inspections). All testing shall be performed in compliance with applicable NFPA standards and documented accordingly.

X. Records Reporting and Invoicing

1. Records/results of inspection and testing must be submitted electronically to the EH&S Fire & Life Safety Supervisor within 2 working days of completion of testing of each building or agreed upon section of a building.

2. MD Anderson shall prescribe the format of the records. If MD Anderson develops a custom software solution, MD Anderson will provide a copy of the custom software solution to Contractor.

3. Contractor shall submit original invoices for payment per MD Anderson Rider 116 – Invoice Payment Requirements.

4. Invoicing shall be on a “per building per inspection/testing” for inspection and testing services except for battery testing invoices. Battery testing invoices, 2 per year, shall include all buildings tested on a single invoice for each semi-annual inspection/test. For example, each building shall have a total of three (3) invoices:

a. Initiating device & controls, Notification devices, AHU Shutdown, Roll Down Doors/Shutters

b. Elevator Recall

c. Battery Testing (every 6 months – with separate invoices for each test cycle)

5. Electronic copies of all reports shall be submitted to EH&S Fire & Life Safety at

Knstennett@mdanderson.org, GOsmall@mdanderson.org, and Ldclark@mdanderson.org Invoices will not be approved for payment until the report is delivered.

mailto:Knstennett@mdanderson.org mailto:GOsmall@mdanderson.org mailto:Idclark@mdanderson.org