ESBD_354884_1713880154776_RFP24-0007 Addendum #1 with attachments.pdf

April 22, 2024

ADDENDUM NUMBER 1

Hotel Feasibility Study

RFP24-0007

Proposal must be received before: 3:00 PM Central Time, 02, May, 2024

1. Please further elaborate on the university's reasons for initiating the feasibility study, given the similar January 5, 2021 analysis performed by CSL for City of Stephenville / University for a hotel in close proximity to campus. We would like to have updated information since this information is more than three years old.

2. Given its 2021 involvement with City / University on a potential hotel development project, will CSL be precluded from proposing on the university's hotel feasibility study RFP? No

3. Please clarify what role, if any, the City of Stephenville will play in commenting on / reviewing the work products delivered by the Consultant to the University under this RFP. Because this agreement will be between Tarleton and the chosen vendor, the City of Stephenville will not participate in the selection process. However, the city and the university are great partners and are working together to bring a hotel to Stephenville.

4. So we can scale our proposal appropriately, please provide an indication of the budget reserved for the requested services in the RFP. A budget has not been determined.

5. Has a site been identified? Yes, site plan attached.

6. What are the boundaries of the site and the status of the adjacent tracts? Yes, site plan attached.

7. When will the arena that is under construction open and how many seats will it have? We anticipate the Event Center to open in Fall 2025. The facility and will house 7,500 fixed seats and include infrastructure to support concerts with floor seating, trade shows or other events.

8. Is there only one proposed hotel site? Yes

9. Will the site be subject to a lease from the University? Yes

10. We will not be utilizing subcontractors. Please confirm that we do not need to submit a HUB

Subcontracting plan. You will need to complete a HUB Subcontracting Plan as a Self-performing vendor

11. The RFP is requesting references where we have provided management and operational services. Do you mean references where we have provided feasibility studies? Yes

12. Please clarify what the least sentence means: “On site visit of reference may be requested.” An on site meeting with reference could be requested.

13. Are we required to register with the Comptroller of Public Accounts of Texas and obtain a PIN prior to being awarded the project? NO

14. Being that we do not have a Texas address and do not qualify as a Texas Resident Bidder, do we complete the form and NOT sign it? You will complete and sign the form, as you are not filling in State of Texas information you are not certifying that portion.

15. Attachment E - Insurance Requirements – The attachment references architect/engineer throughout. We are neither. Noted see attached Insurance requirements.

Attachments: Hotel_Project_Site Insurance Appendix

Addendum 1 has been issued in response to questions received:

End of Addendum 1

APPENDIX A

A. VENDOR shall obtain and maintain, for the duration of this Agreement or longer, the minimum insurance coverage set forth below. All coverage shall be written on an occurrence basis. All coverage shall be underwritten by companies authorized to do business in the State of Texas or eligible surplus lines insurers operating in accordance with the Texas Insurance Code and have a financial strength rating of A- or better and a financial strength rating of VII or better as measured by A.M. Best Company or otherwise acceptable to TARLETON. By requiring such minimum insurance, TARLETON shall not be deemed or construed to have assessed the risk that may be applicable to VENDOR under this Agreement. VENDOR shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage. VENDOR is not relieved of any liability or other obligations assumed pursuant to this Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. No policy will be canceled without unconditional written notice to TARLETON at least ten days before the effective date of the cancellation.

1. Worker’s Compensation

Worker’s compensation insurance with the following minimum limits of coverage:

Statutory Benefits (Coverage A) Statutory Employers Liability (Coverage B) $1,000,000 Each Accident

$1,000,000 Disease/Employee $1,000,000 Disease/Policy Limit

Workers’ compensation policy must include under Item 3.A., on the information page of the workers’ compensation policy, the state in which work is to be performed for TARLETON. Workers’ compensation insurance is required, and no “alternative” forms of insurance will be permitted.

If this coverage is waived by System Risk Management, VENDOR, his/her employees and subcontractors must sign a hold harmless and indemnification agreement.

2. Automobile Liability

Business auto liability insurance covering all owned, non-owned or hired automobiles, with limits of not less than $1,000,000 single limit of liability per accident for bodily injury and property damage;

3. Commercial General Liability

Commercial general liability insurance with the following minimum limits of coverage:

Each Occurrence Limit $1,000,000

General Aggregate Limit $2,000,000 Products / Completed Operations $1,000,000 Personal / Advertising Injury $1,000,000 Damage to rented Premises $300,000 Medical Payments $5,000

The required commercial general liability policy must be issued on a form that insures VENDOR’s or its subcontractors’ liability for bodily injury (including death), property damage, personal and advertising injury assumed under the terms of this Agreement.

4. Umbrella Liability Insurance $5,000,000

B. VENDOR shall deliver to TARLETON evidence of insurance on a Texas Department of Insurance approved certificate form verifying the existence and actual limits of all insurance prior to the execution and delivery of this Agreement and prior to the performance of any services by VENDOR under this Agreement. VENDOR shall provide additional evidence of insurance on a Texas Department of Insurance approved certificate form verifying the continued existence of all required insurance no later than thirty (30) days after each annual insurance policy renewal.

C. Commercial General Liability and Auto Liability policies must be endorsed to name The Texas A&M University System Board of Regents (“Board of Regents”), The Texas A&M University System (“A&M System”) and TARLETON as additional insureds up to the actual liability limits of the policies maintained by VENDOR. The commercial general liability additional insured endorsements must include on-going and completed operations afforded by CG 20 10 (10 01 Edition or equivalent) and CG 20 37 (10 01 Edition or equivalent). Commercial general liability and business auto liability policies must be written on a primary and non-contributory basis. Copies of each endorsement must be submitted with the certificate of insurance. The Umbrella policy, at minimum, must follow form.

D. All insurance policies must be endorsed to provide a waiver of subrogation in favor of the Board of Regents, A&M System and TARLETON.

E. All insurance policies will be endorsed to require the insurance carrier providing coverage to send notice to TARLETON ten

(10) days prior to the effective date of cancellation, material change, or non-renewal relating to any insurance policy.

F. Any deductible or self-insured retention must be declared to and approved by TARLETON prior to the performance of any services by VENDOR under this Agreement. VENDOR shall pay any deductible or self-insured retention for any loss. All deductibles and self-insured retentions must be shown on the certificates of insurance.

G. Certificates of Insurance and Additional Insured Endorsements as required by this Agreement will be forwarded to:

contracts@tarleton.edu

H. The insurance coverage required by this Agreement must be kept in force until all services have been fully performed and accepted by TARLETON in writing.

mailto:contracts@tarleton.edu