ERPS 2018 Roof Replacement 2-5-18.pdf

EATON RAPIDS PUBLIC SCHOOLS

ROOF REPLACEMENT PROGRAM - 2018

GREYHOUND INTERMEDIATE BUILDING

805 Greyhound Dr.

Eaton Rapids, MI 48827

3 Sections - 37,000 square feet (see satellite image)

EATON RAPIDS HIGH SCHOOLS

800 State St.

Eaton Rapids, MI 48827

2 North Sections - 22,300 square feet (see satellite image)

SPECIFICATIONS

• Prepare the surface of the existing EPDM membrane roof by sweeping clean and dry and ventilating the membrane (slicing in 10' x 10' sections).

• Remove all perimeter metal edge flashing and all flashing membrane from the parapet walls and mechanical curbs.

• Replace any wet or damaged existing roof insulation with new at an additional cost per square foot. (bidder shall provide cost per square foot)

• Install one (1) layer of 1.5' Polysiocyanurate insulation directly over the existing roof membrane mechanically fastened to the structural deck.

• Install a Mechanically Fastened 60 mil Reinforced PVC Membrane Roof.

• Install new flashing membrane at all parapet walls and mechanical curbs.

• Install preformed PVC membrane penetration flashings at all pipe penetrations.

• Heat-weld all seams using automatic electric hot air welding equipment.

• Install new 24 gage steel prefinished two piece snap on metal edge flashing.

• All roof drains shall be cleaned and the clamping rings shall be reset with new bolts. (Roof drains found to be unusable shall be replaced with new by a licensed plumbing contractor at the owners expense.)

• Remove all debris from premises and dispose of in licensed landfill.

Provide 20 year materials and workmanship warranty from roofing manufacturer.

Acceptable manufactures:

Sika Sarnafil

Johns Manville

IB Roof Systems

Carlisle Syn Tec

Versico Roofing Systems

*This is a prevailing wage rate project to be completed during the summer of 2018.

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Eaton Rapids Public Schools Eaton Rapids Public Schools

Eaton Rapids, MI 2018 Sinking Fund Projects

Roof Replacement

NOTICE TO BIDDERS

Sealed bids for Roof Replacement Work will be received by Eaton Rapids Public Schools, at the School

Administration Office, 912 S. Greyhound Drive, Eaton Rapids, Michigan 48827 on Wednesday, March 13, 2018 until 1 p.m., local time.

Bids will be opened publicly and read aloud at that time. Bids will be opened at the School

Administration Office. Bids received after that time will be returned unopened.

Bids shall be executed on Bid Form provided. Each proposal must be accompanied by a satisfactory certified check, money order or bid bond payable to Eaton Rapids Public Schools for not less than five

(5%) percent of the amount of the bid and delivered in a sealed envelope bearing the bidder's name, address, and project identification.

All bids submitted shall be from a prime bidder only, and shall include all subcontractor costs for scopes identified in the contract documents.

This project DOES require prevailing wages.

Successful bidder(s) will be awarded by AlA Al01-2007, Standard Form of Agreement Between Owner and Contractor, issued by the Owner of the following action by the Board of Education on March 28th, 2018.

Bidding and Contract Documents will be available from Eaton Rapids Public Schools on the Eaton Rapids site. For access to the Eaton Rapids site, please contact Stacie Hicks at sh icks@erpsk12.org. No printed sets of documents will be issued; however, the electronic files may be reproduced for bidding purposes by the bidder and at the bidder's expense.

The owner reserves the right to accept or reject any or all bids, to waive any irregularities in bidding and to refrain from accepting or rejecting any bids for a period of forty five (45) days after the bid opening.

A walkthough of the Owner's facilities will be held Wednesday, February 21, 2018 at 12:00 noon to 1:00 p.m. at Eaton Rapids Administration Office, 912 S. Greyhound Drive, Eaton Rapids, Michigan 48827.

2077-30A NOTICE TO BIDDERS NTB-1

mailto:shicks@erpsk12.org

Roof Replacement Greyhound Intermediate & High School

INSTRUCTIONS TO BIDDERS

DEFINITIONS: Bidding Documents include the Advertisement or Invitation for Bids, or Notice to Bidders, Instructions to Bidders, BidIProposal Forms and Supplements (if any), Sample Forms and the Proposed Contract Documents, including General Conditions of the Contract for Construction, Supplementary Conditions, Specifications, Drawings and any Addenda issued prior to receipt of bids.

All defmitions set forth in the General Conditions of the Contract for Construction or in any other Contract Documents are applicable to the Bidding Documents.

Addenda are written or graphic instruments issued by the Owners prior to execution of a Contract which modify or interpret the Bidding Documents by additions, clarifications or corrections.

A Bid is a complete and properly signed proposal to do the Work or designated portion thereof for the sums stipulated therein submitted in accordance with, and supported by such data as required by the Bidding Documents.

A Bidder is a person or entity who submits a Bid for the Work or specified portion thereof as described in the Proposed Contract Documents.

A Sub bidder is a person or entity who submits a bid to a Bidder for materials, equipment or labor for a portion of the Work.

BIDDER'S REPRESENTATIONS: Each Bidder by submitting a Bid represents that the Bidder has; read and understands the Bidding Documents and the Bid is made in accordance therewith;

read and understands the Bidding Documents to the extent that such documentation relates to the Work for which the Bids is submitted, and to other portions of the Project (if any) that may be bid concurrently or are presently under construction; visited the site, become familiar with local conditions under which the Work is to be performed and correlated personal observations with requirements of the proposed Contract Documents; based the Bid upon materials, systems, and equipment described in the Bidding Documents without exception, unless so noted as may be provided on the Bid Form.

BIDDING DOCUMENTS: Bidding Documents may be obtained online only. All plans and specifications shall remain the property of the Owners.

Complete sets of the Bidding Documents shall be used in preparing Bids. The Owner does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2077-30A INSTRUCTIONS TO BIDDERS ITB-l

In making electronic copies of the Bidding Documents available, the Owner does so only for the purpose of obtaining Bids on the Work and do not confer a license or grant permission for any other use of the Bidding Documents.

INTERPRETATION OF BIDDING DOCUMENTS: Bidders shall carefully study and compare the Bidding Documents with each other, and with other work being bid concurrently or presently under construction to the extent that it is related to the Work for which the Bid is submitted.

Bidders shall promptly notify the Owner of any ambiguity, inconsistency or errors that they may discover upon examination of the Bidding Documents or of the site and local conditions.

Bidders or Subbidders requiring clarification or interpretation of the Bidding Documents shall make such written request to the Owners at least three (3) days prior to the date of receipt of bids.

Any required interpretation, correction or change of the Bidding Documents will be made by addendum and will be issued by electronic transmission or posting to a File Transfer Protocol (FTP) site. Interpretations, corrections or changes made in any other manner are not binding and Bidders shall not rely upon such.

ADDENDA: Addenda will be issued by electronic transmission or posting to a File Transfer Protocol (FTP) site to all who are known by the Owner to have received access to the Bidding Documents. Copies also will be made available for inspection wherever Bidding Documents are on file for that purpose. Each Bidder shall ascertain prior to submitting a bid that the Bidder has received all Addenda issued, and the Bidder shall acknowledge their receipt in the allotted space on the proposal form.

It shall be understood and agreed that the requirements contained in all Bidding Documents shall apply to all addenda items and the general character of the work called for in the Addenda shall be the same as originally required for similar work (unless otherwise noted) and that all incidental work necessitated shall be included, even though not specified herein.

BIDS FORM AND STYLE: Bids shall be submitted in duplicate on forms provided by the Owners, with all applicable blanks filled in by typewriter or manually by ink. Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures. In case of discrepancy between the two, the written amount shall govern. Any interlineation, alteration or erasure must be initialed by the signer of the Bid.

Each Bid shall include the legal name and address of the Bidder and a statement whether the Bidder is a sole proprietor, partnership, corporation or any other Legal Entity. Each copy shall be signed by a person legally authorized to bind the Bidder to a Contract. Bids submitted by a corporation shall have the corporation seal affixed. Bids submitted by an agent shall be accompanied by a current power of attorney certifying the agent's authority to bind the Bidder.

BID SECURlTY: Each Bid shall be accompanied by a bid security in the form of a certified check, money order or bid bond in the amount of not less than five (5%) percent of the maximum total bid price. The bid security shall be made payable to the Owner and as such pledges that the Bidder will enter into a Contract with the owner in accordance with the terms stated in the Bid and the requirements ofthe Bidding Documents. Should the Bidder refuse to enter into such contract within ten (10) days after notice of said Contract having been awarded, then the bid security shall be forfeited to the Owner as liquidated damages, not as penalty.

2077-30A INSTRUCTIONS TO BIDDERS ITB-2

Bid Security shall be written in the form of AIA Document A31O, Bid Bond or equivalent. The attorneyinfact who executes the bond in behalf of the surety shall affix to the bond a certified and current copy of the power of attorney.

The Owner shall have the right to retain the bid security of Bidders until either (1), the contract has been executed and the required bonds have been furnished or (2), the specified time has elapsed so the Bids may be withdrawn, or (3), all Bids have been rejected.

SUBMISSION OF BIDS: All Bids and any other documents required to be submitted with the Bid, shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the Owner and shall be identified with the Bidders name and address, the Project name, and the designated portion of the Work for which the Bid is submitted. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with a notation "BID ENCLOSED" on the face thereof.

Bids shall be deposited at the designated location prior to the time and date indicated in the Advertisement, Invitation to Bid or Notice to Bidders or any extension thereof made by Addendum. Bids received after the time and date set for receipt of Bids will be returned unopened.

Bidders shall assume full responsibility for timely delivery to the location designated for receipt of Bids. Oral, telephonic or telegraphic bids are invalid and will not receive consideration.

BID MODIFICATION OR WITHDRAWAL: The Bidders so agrees in submitting a Bid that it may not be modified, withdrawn or canceled during the stipulated time period following the time and date designated for receipt of Bids. Modification or withdrawal of an early submitted Bid may be made only by notice to the party receiving Bids at the place and prior to the time designated for receipt. Such notice shall be in writing over the signature of the Bidder or by telegram. Ifby telegram, written confirmation over the signature of the Bidder must have been mailed and postmarked on or before the date and time set for receipt of Bids. Modified or withdrawn Bids may be resubmitted up to the time designated for receipt of Bids, provided that they comply fully with all Bidding Documents.

CONSIDERATION OF BIDS: The Owner shall have the right to reject any and all Bids. A bid may be rejected if not accompanied by a required bid security, or by other data required by the Bidding Documents or which is in any way incomplete or irregular.

The Owner shall have the right to waive informalities or irregularities in a Bid received, and to accept the Bid which, in the Owner's judgment, is in the Owner's best interests.

The Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the low Bidder on the basis of the sum of the Base Bid and Alternates accepted.

SUBMISSION OF POST BID INFORMATION: Bidders to whom award of a Contract is under consideration shall, upon request of the Owner, promptly submit statements setting forth previous experience, references, physical plant and equipment possessed, description of organization, financial resources and such other evidence as may testify to the ability to carry out contracts.

This requirement may be met by submitting AIA Document A305, Contractor's Qualification Statement.

2077-30A INSTRUCTIONS TO BIDDERS ITB-3

Unless waived by the Owner, the Bidder shall as soon as practicable after notification of selection for the award of a Contract, submit the following information to the Owner:

A designation of the Work to be performed by the Bidders own forces.

The proprietary names and the suppliers of principal items or systems materials and equipment proposed for the Work.

A list of names of the Subcontractors or other persons or organizations (including those who are furnished materials or equipment fabricated to a special design) proposed for the principal portions of the Work.

The Bidder will be required to establish to the satisfaction of the Owner and the Owner the reliability and responsibility of the proposed Subcontractors to furnish and perform the Work described in the sections of the specifications pertaining to such proposed Subcontractors respective trades.

Prior to the award of the Contract, the Owner will notify the Bidder in writing if after due investigation, the Owner or Owner has reasonable objection to any person or organization, on such list. If the Owner or Owner has a reasonable objection to any person or organization, the Bidder may, at the Bidders option, (1) withdraw the Bid or (2) submit an acceptable substitute person or organization with an adjustment in the Bid to cover the difference in cost occasioned by such substitution. The Owner may, at his discretion, accept the adjusted Bid or may disqualify the Bidder. In the event of either withdrawal or disqualification under this paragraph, bid security will not be forfeited.

Subcontractors and other persons and organizations proposed by the Bidder and accepted by the Owner and the Owner must be used on the Work for which they were proposed and accepted and shall not be changed except with the written approval of the Owner and Owner.

PERFORMANCE BOND AND PAYMENT BOND: The successful Bidder shall furnish a Performance Bond in an amount of not less than one hundred (100%) percent of the contract sum as a security for the faithful performance ofthis contract and also a Payment Bond in an amount of not less than one hundred (100%) percent of the sum of contract as security for the payment of all persons performing labor on the project under the contract and/or furnishing materials in connection with the contract. Bidders shall include the premiums for bonds in their proposals, however the premium for performance bond shall not be included in the base bid amount, but as a separate amount where listed on the bid form.

The Bidder shall deliver the required bonds to the Owner not later than the date of execution of the contract, or if the Work is commenced prior thereto in response to a letter of intent, the Bidder shall, prior to commencement of the Work and if required by the Owner, submit evidence satisfactory to the Owner that such bonds will be issued.

The Bidder shall require the attorney in fact who executed the required bonds on behalf of the surety to affix thereto a certified and current copy of the power of attorney indicating the monetary limit of such power. Bonds shall be written in the form of AIA Document A312, Performance Bond and Payment Bond or equivalent. Bonds shall be dated on or after the date of the Contract.

2077-30A INSTRUCTIONS TO BIDDERS ITB-4

INSURANCE: Successful Bidders will be required to furnish evidence of insurance of the kind and in the amounts as required by the General Conditions of the Contract for Construction and Supplementary General Conditions.

PAYMENTS RETAINED: Owner shall make payments on account upon issuance of Certificates of Payment by the Owner for labor and material incorporated in the work and for materials suitably stored at the site up to ninety (90%) percent of the value thereof.

When the cumulative total of payment retained is equal to ten (10%) percent of the contract sum, subsequent payments will be made in the full amount for labor and material incorporated in the work and for materials suitably stored at the site, if, in the judgment of the Owner and the Owner, the work is progressing satisfactorily. This amount shall be retained until final acceptance of the work.

FINAL PAYMENT: Final payment, including retained percentage, shall become due when the contractor submits satisfactory evidence to the Owner that:

All payrolls, bills for materials, equipment and other indebtedness connected with the work for which the Owner of his property might in any way be responsible have been paid or otherwise satisfied.

Consent of surety in writing to final payment.

Data establishing payment or satisfaction of all obligations, such as receipts, releases and waivers of liens from each supplier and subcontractor covering each item of work.

SPECIFICATIONS/AUTOMATED TECHNICAL SECTIONS: Portions of the specifications may have been derived from an automated master specification production system and may include minor deviations from traditional writing forms. Such deviations must be recognized as a normal result of this production technique and no other meaning will be implied or permitted.

The editing and printing methods utilized by the automated procedures can produce some irregularities in grammatical structure such as form, structure, spelling and punctuation. Most are of common practice. Should any Bidder be in doubt as to the intended meaning, he shall so notify the Owner who in turn shall clarify the question by means of addenda to all Bidders.

MICHIGAN OCCUPATIONAL SAFETY AND HEALTH ACT (MIOSHA): The contractor is to note the MIOSHA - (ACT 154 of the Public Acts of 1974) amendments that include requirements for the communication of information regarding safe handling of hazardous chemicals present in Michigan workplaces known as "Michigan's Right to Know Law" . The Contractor and all subcontractors shall comply with all required provisions that may relate to any materials that contain hazardous chemicals.

VOLUNTARY ALTERNATES: When reference is made in the specifications to one or more trade names or to the names of one or more manufacturers, such references are made to designate and identify the material or equipment to be furnished. The Bidder may, at his option, in addition to the Base Bid on the specified items, provide Voluntary Alternate proposals for optional materials and/or methods that the Bidder proposes to use, together with the difference in cost from that basically specified. The Owner reserves the right to accept or reject such options.

2077-30A INSTRUCTIONS TO BIDDERS ITB-5

Submission of Voluntary Alternate proposals does not require prior approval of the Owner.

However, where a proposed Voluntary Alternate requires changes or modifications, in assembly, detail or form of any other construction, for accommodation, it shall be the responsibility of the Bidder to reconcile and include all costs necessary for incorporation of such into the work.

Voluntary Alternates if accepted, will be incorporated into the executed contract.

ALTERNATES: Where, by make up of the Proposal Form provision is made for an "Alternate" the Bidder shall state the amount that will be added or deducted from the Base Bid if the Owner decides to accept a change in the scope of work or in products, materials, equipment, systems or installation methods that is described in the Contract Documents.

Included as part of each Alternate shall be all miscellaneous devices, appurtenances and similar items incidental to or required for a complete installation whether or not specifically mentioned as part of the Alternate.

TIME OF COMPLETION: Work shall be substantially complete no later than August 3, 2018.

Final completion shall be achieved no later than August 10, 2018.

EXAMINATION OF SITE. EXISTING BUILDINGS AND CONTRACT DOCUMENTS:

Before submitting a proposal, each Bidder shall carefully examine the Contract Documents, visit the site of the Work, fully inform himself as to all existing conditions and limitations and shall include in the proposal a sum to cover the cost of all items included in the work. No additional compensation for the omission of any work, materials, and/or labor required to complete the work in accordance with the contract will be granted due to the bidder's failure to conform to these requirements.

Questions regarding the bid or contract documents shall be directed to:

Brent Watkins E-mail: bwatkins@erpsk12.org Eaton Rapids Public Schools Phone: (517) 663-8155 912 Greyhound Drive Fax: (517) 663-2236 Eaton Rapids, MI 48827

END OF SECTION

2077-30A INSTRUCTIONS TO BIDDERS ITB-6

mailto:bwatkins@erpsk12.org

Eaton Rapids, MI 2018 Sinking Fund Projects

Roof Replacement Greyhound Intennediate & High School

AFFIDAVIT OF BIDDER #1

The undersigned, the owner or authorized officer of____________ (the "Bidder"), pursuant to the familial disclosure requirement provided in advertisement for construction bids and Instructions to Bidders, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of and any other member of the Board of Education or Administration of the Eaton Rapids Public Schools, or the Superintendent of Eaton Rapids Public Schools.

List any Familial Relationships:

BIDDER:__________

By: _________________

Its:

STATE OF MICHIGAN)

)ss

COUNTYOF ________~)

This instrument was acknowledged before me on the ____ day of____--', in the year

_____~,by_______________________

, Notary Public ________County,Michigan

My Commission Expires: _______

Acting in the County of: _____________

2077-30A AFFIDAVIT OF BIDDER 1

Roof Replacement Greyhound Intermediate & High School

AFFIDAVIT OF BIDDER #2

The undersigned, the owner or authorized officer of____________ (the "Bidder"), hereby certify that they are not an Iran-linked business nor on the U.S.

Government Services Administration's Excluded Parties List.

BIDDER:___________________

By: __________________

Its:__________________

STATE OF MICHIGAN)

)ss

COUNTYOF ________~)

This instrument was acknowledged before me on the _______ day of_________, in the year

______~,by_______________________

, Notary Public ______________County, Michigan

My Commission Expires: ____________

Acting in the County of: ____________

2077-30A AFFIDAVIT OF BIDDER 1

Roof Replacement Greyhound Intennediate & High School

BID FORM

Owner:

Eaton Rapids Public Schools 912 South Greyhound Drive Eaton Rapids, Michigan 48827 Attention: William DeFrance, Superintendent

The undersigned, having carefully examined the Notice to Bidders, Instruction to Bidders, the premise and conditions affecting this work, together with drawings and specifications for the Eaton Rapids Public Scbools, 2018 Sinking Fund Projects, Greybound Intermediate and Higb Scbool Roof Replacement and other documents related thereto, does hereby propose to furnish labor, materials, services and equipment necessary to complete all work, called for by and in accordance with the drawings and specifications for same, issued for bidding and dated February 5, 2018 including addenda numbered _______________

TIME OF COMPLETION

The undersigned agrees to start work upon receipt of the Contract and shall achieve Final Completion by August 10, 2018. Installations are to happen between June 7, 2018 and August 3, 2018. (Note: Contract will be issued after a meeting (regular or special) of the Eaton Rapids Public Schools Board of Education).

BID SECURITY

Enclosed herewith fmd (Certified Check), (Cashier's Check), (Bid Bond), in the amount of $ being five percent of the maximum bid herein, made payable to the Eaton Rapids Public Schools. The proceeds of which are to remain the property of the Eaton Rapids Public Schools, if bidder does not, within ten (10) days after notice of acceptance of bid, enter into a written contract.

EXCEPTIONS AND/OR SUBSTITUTIONS

We have submitted our proposal(s) complete as specified and in accordance with the Construction Documents WITHlWITHOUT (circle one) exceptions or substitutions. (Explain the exceptions or substitutions below).

2077-30A BID FORM 1

BASEBIDAMOUNT: ___________________________________________

ALTERNATE NO.1 BID AMOUNT: _________________________

ALTERNATE NO.2 BID AMOUNT: ________________________

PERFORMANCE BOND:

If required by the Owner, the cost to provide a performance bond for the base bid and alternate bid scope, in addition to the Base Bid amount shall be _________

ACCEPTANCE:

The undersigned agree(s) to accept a contract for the work covered by this proposal, in accordance with the contract and bidding documents.

The Owner reserves the right to accept or reject any and all proposals or parts of the same.

BIDDER STATUS:

(Check One) Individual--- _____.Partnership ____Corporation

Submitted By:

Company

Address

Te1ephonelFax

Email

SignaturelDate ____________________________

Print Namerritle ____________________________

SCHEDULE

The proposed schedule may be a deciding factor in the selection of the successful bidder. Please indicate the proposed schedule as follows:

Proposed Material Delivery Date: ____________________

Proposed Installation Start Date: ____________________

Proposed Substantial Completion Date: _ ___________________

Proposed Final Completion Date: ___________________

2077-30A BID FORM