Erosioncontrolblanketbidtermsconditions08.rtf

BID TERMS AND CONDITIONS

EROSION CONTROL BLANKET 1

Scope: Requesting bid to cover the normal requirements of Maine Department of Transportation, EROSION CONTROL BLANKET 1, to establish a contract for a one-year period.

Contract Period: 1 year from date of award

Prices: Prices to be net F.O.B destination including transportation and delivery charges fully prepaid by the contractor. PRICES TO REMAIN FIRM FOR THE CONTRACT PERIOD.

Product Specifications: A commercially produced rolled blanket of biodegradable organic fibers, evenly distributed over the entire area of the blanket, of a consistent thickness, sewn into a biodegradable mesh on the top and bottom surface. The blanket shall remain in place when subject to shear stress of 7.57 Kg/msq (1.55 lbs/ftsq ). 11 gauge 6 inch staples will be furnished in quantity to achieve a two foot on center triangulated staple pattern. The blanket shall be 4 feet wide and 101.25 feet long.

Quantities: The Maine Department of Transportation estimates they will use 283,250 square yards. This is an estimate only and more or less may be purchased during contract period according to use.

Ordering Procedures: Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5000.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $5000.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor.

Procurement Cards: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition

Delivery: Deliveries to be coordinated with each MDOT delivery location. See delivery attachment.

Award: Award will be made however in the best interest of the State with best value consideration.

Report of Purchase: The successful bidder will be required to furnish the Director of Purchases with a summary of purchases made during the contract period.

Extension of Contract: The State Director of Purchases may with the consent of the contractor, extend the contract beyond the expiration date. The Director of Purchases reserves the right to negotiate price, terms and conditions of contract.

Cancellation: The Division of Purchases reserves the right to CANCEL a contract with a thirty-day written notice or cancel immediately if the contractor does not conform with the terms and conditions of contract.

Municipalities: State law permits any political subdivision or school administration district in the State of Maine to benefit from the State purchasing process. When the award is made, therefore, consideration may be given to this provision. Please indicate below if you will accept orders from such political subdivision or school administrative districts at the prices quoted.

YES__________NO________ YES with conditions as follows: ___________________

Point of Contact: Any questions or correspondence pertaining to this contract should be directed to:

Terry DeMerchant, Procurement Manager Division of Purchases 9 State House Station Augusta, ME 04333-0009.

Telephone 207-624-7334 Fax 207-624-5086 e-mail: Terry.L.DeMerchant@maine.gov