RFP_Rev _3_Amendment_A008.pdf

REQUEST FOR PROPOSAL

(RFP)

U.S. GENERAL SERVICES ADMINISTRATION

National Capital Region

301 7th Street, SW, Room 6663

Washington DC 20407

PROJECT: Complete Facility Maintenance (CFM) for the

National Building Museum

SOLICITATION NO: EQWPME-16-5132

FOR A SINGLE AWARD OF A FIRM FIXED PRICED

IDIQ CONTRACT

ISSUE DATE: July 18, 2016

CLOSING DATE & TIME: October 5, 2016 @ 2:00 PM (EST)

Cut-off date for Receipt of Questions: 12:00 PM Eastern Standard Time on August 2, 2016

Site Visit Date: Tuesday, July 26, 2016 @ 10:00 am (EST)

Please see attached “Site Visit Information” Document

PROPOSAL DUE TO:

ELECTRONIC SUBMISSION via email at kelly.deshields@gsa.gov

Attention: Kelly DeShields, Contract Specialist

SOLICITATION TABLE OF CONTENTS

(Sections A through M)

INTRODUCTION

SOLICITATION/CONTRACT FORMS

SERVICES, ORDERING AND PRICES.

Description of Services

B.1 General Summary B.2 Travel B.3 Contract Effective Period B.4 Place of Performance B.5 Firm-Fixed Price B.6 Additional Services B.7 Pricing Sheets (Summary, Base, Options and Additional Services)

DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1 SCOPE OF WORK

C.1.1 OPERATIONS AND MAINTENANCE (O & M) SCOPE OF WORK

C.1.1.1 Contractor responsibility for Equipment and Systems

C.1.1.2 Contractor Responsibilities for Management and Communication C.1.1.3 Exclusions

C.1.2 DEFINITIONS

C.1.2.1 Acceptance C.1.2.2 Acts of God

C.1.2.3 Additional Services C.1.2.3.1 Special Events

C.1.2.4 Advanced Meters C.1.2.5 Advanced Metering Systems C.1.2.6 Approval C.1.2.7 Architectural and Structural C.1.2.8 Basic Services C.1.2.8.1 Above Basic Services C.1.2.9 Building C.1.2.10 Building Automation System (BAS) C.1.2.11 Building Operating Plan C.1.2.12 Cleanable Square Feet C.1.2.13 Commissioning C.1.2.14 Ongoing Commissioning C.1.2.15 Computerized Maintenance Management System (CMMS) C.1.2.16 Consumable Parts C.1.2.17 Contracting Officer (CO) C.1.2.18 Contracting Officer Representative (COR) C.1.2.19 Contractor C.1.2.20 Contractor’s Other Than Normal Working/Duty Hours C.1.2.21 Controls and Control System C.1.2.22 Custodial C.1.2.23 Defective Service C.1.2.24 Electrical C.1.2.25 Elevator C.1.2.26 Emergency C.1.2.27 Emergency Callback C.1.2.28 Environmentally Sustainable C.1.2.29 Equipment Inventory C.1.2.29.1 Partial Inventory

C.1.2.29.2 Preventive Maintenance (PM) Inventory C.1.2.29.3 Component Level Inventory C.1.2.29.4 Complete Inventory C.1.2.30 Existing Deficiency List Report C.1.2.31 Exterior C.1.2.32 Federally Equipped Food Service C.1.2.33 Federal Holidays C.1.2.34 Federal Executive Holidays, Unanticipated C.1.2.35 Fire Protection and Life Safety Systems C.1.2.36 Furnishings C.1.2.37 General Program C.1.2.38 Green Cleaning C.1.2.39 Guiding Principles for Sustainable Existing Buildings C.1.2.40 GSAlink C.1.2.41 GSA Green Purchasing Program (GPP) C.1.2.42 Heating, Ventilation and Air -Conditioning (HVAC) C.1.2.43 HVAC Operations Manual C.1.2.44 Indefinite Quantity C.1.2.45 Landscape Irrigation Systems

C.1.2.46 LEED-EB

C.1.2.47 Maintenance Repair C.1.2.48 Mechanical C.1.2.49 Miscellaneous Work C.1.2.50 Modification of Contract C.1.2.51 Monthly Progress Report C.1.2.52 Negligence

C.1.2.53 Non-reimbursable Repairs C.1.2.54 Normal Working Hours C.1.2.55 Occupant Emergency Plan (OEP) C.1.2.56 Open Systems C.1.2.57 Operations C.1.2.58 Ordering Official C.1.2.59 Performance-Based Statement of Work (PBSOW) C.1.2.60 Police Outside Areas C.1.2.61 Predictive Maintenance C.1.2.62 Preventive Maintenance (Scheduled and Unscheduled) C.1.2.63 Product Preference C.1.2.64 Punch List C.1.2.65 Quality Assurance Surveillance Plan (QASP) C.1.2.66 Quality Control Plan C.1.2.67 Repair C.1.2.68 Reimbursable Repair C.1.2.69 Sanitize C.1.2.70 Security Systems C.1.2.71 Sequence of Operations C.1.2.72 Service Calls C.1.2.73 Service Request C.1.2.74 Stewardship C.1.2.75 Supervisor, On-Site C.1.2.76 Tour C.1.2.77 Vertical Transportation Systems C.1.2.78 Watch

C.1.3 REFERENCES

C.1.4 EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST

C.1.4.1 Initial Inspections C.1.4.2 Initial Deficiency List

C.1.5 START-UP PHASE/TRANSITION PHASE

C.1.5.1 Startup Phase

C.1.5.1.1 Startup Phase Schedule C.1.5.1.2 Transition Phase Startup C.1.5.2 Startup Phase Schedule C.1.5.3 Adjustments and Corrections

C.1.6 PHASE-OUT TRANSITION PERIOD

C.1.7 DEFICIENCY LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.1.8 GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.1.8.1 Minimum Staffing and Ability to Contact and Communicate with CO or designee C.1.8.2 Communication Equipment C.1.8.3 Onsite Records C.1.8.4 Service Request and Administrative Support C.1.8.5 Use of CMMS C.1.8.6 Quality Control Program C.1.8.7 Government Quality Assurance Surveillance Program

C.1.8.7.1 Contract Performance C.1.8.7.2 Methods C.1.8.7.3 Records and Files C.1.8.7.4 Cooperation - Inspections C.1.8.7.5 Contractor Performance System (CPARS)

C.1.9 BUILDING OPERATING PLAN (BOP)

C.1.9.1 Building Operation Plan Purpose C.1.9.2 Components of the Building Operation Plan

C.1.10 EQUIPMENT INVENTORY

C.1.10.1 Specifications for NCR Regional CMMS Program

C.1.11 MONTHLY PROGRESS REPORT

C.1.11.1 No Bundling of Defective Equipment

C.1.12 PERFORMANCE REVIEW MEETINGS

C.1.13 EQUIPMENT CONDITION ASSESSMENT

C.1.14 OCCUPANT FEEDBACK PROGRAM

C.1.15 REFERENCE LIBRARY

C.1.16 REVIEW OF DESIGN DOCUMENTS

C.1.17 BUILDING MANAGEMENT SUPPORT SERVICES

C.1.18 INSPECTION ASSISTANCE FOR SPACE BUILD OUTS

C.1.19 EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.1.20 LABELING OF ELECTRICAL CIRCUITS

C.1.21 OPERATIONAL REQUIREMENTS

C.1.21.1 General C.1.21.2 Extended Operating Hours C.1.21.3 Continuity of Operations (COOP) C.1.21.4 Emergency Operations Plan C.1.21.5 Tenant Environment C.1.21.6 Energy and Water Efficiency

C.1.22 SYSTEM PERFORMANCE STANDARDS OR PROCEDURES

C.1.23 SERVICE REQUESTS

C.1.23.1 General C.1.23.2 Emergency Service Request C.1.23.3 Emergency Call Back (after hours) C.1.23.4 Urgent Service Request Response C.1.23.5 Routine Service Request Response C.1.23.6 Inspection of Mechanical, Electrical, Fire Protection and Control Systems C.1.23.7 Posting Operating Instructions C.1.23.8 Customer Feedback

C.1.24 TOURS

C.1.24.1 General C.1.24.2 Operating Logs and Tour Check Sheets C.1.24.3 Tour Frequencies C.1.24.4 Condensate Pans C.1.24.5 Monitoring of Central Plant Equipment

C.1.24.6 Leak Testing

C.1.25 DEMAND RESPONSE PROGRAMS

C.1.26 CURTAILMENT PLAN

C.1.27 BAS ALARM RESPONSE

C.1.28 ADVANCED METERING PROGRAM (RESERVED)

C.1.28.1 Verification and Calibration

C.1.29 PROTECTION AND DAMAGE

C.1.30 NEGLIGENCE

C.1.31 KEY CONTROL

C.1.32 DISRUPTIVE OR HAZARDOUS TOOLS

C.1.33 SCHEDULED DISRUPTION TO UTILITIES, LIGHTING, OR SPACE

CONDITIONING

C.1.34 PLUMBING AND RESTROOMS

C.1.35 MAINTENANCE PROGRAM

C.1.35.1 General C.1.35.2 Maintenance Standard C.1.35.3 Application of Diagnostic Software (RESERVED)

C.1.35.4 BAS Control Systems C.1.35.4.1 BAS and AMS Operating Standards C.1.35.4.1.1 GSA-hosted Systems Requirements C.1.35.4.1.2 Accepted Systems Requirements (not hosted on GSA’s system infrastructure)

C.1.35.4.2 Reporting C.1.135.5 Smart Building Technology (RESERVED)

C.1.35.6 Ongoing Commissioning/Re-Tuning

C.1.36 WATER TREATMENT

C.1.36.1 General C.1.36.2 Tolerances C.1.36.3 Initial Report and Development of Program C.1.36.4 Cooling Tower Water Management Plan C.1.36.5 Corrosion Monitoring C.1.36.6 Monthly Testing C.1.36.7 Water Treatment Monitoring C.1.36.8 Domestic Water Testing C.1.36.9 Periodic Eddy Current test on Chiller Tubes

C.1.37 OIL ANALYSIS AND OIL CHANGES

C.1.37.1 Periodic Oil Analysis C.1.37.2 Oil and Refrigerant Additives C.1.37.3 Oil Changes

C.1.38 LAMPS AND BALLASTS

C.1.39 ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.1.39.1 General C.1.39.2 Maintenance and Repair C.1.39.3 Repair and Replacement Work C.1.39.4 Painting C.1.39.5 Interior Signage and Directories C.1.39.6 Finishes Maintenance

C.1.39.7 Historic Building Preservation C.1.39.8 Vertical Transportation and Associated Equipment C.1.39.9 Flag Procedures (RESERVED)

C.1.40 REPAIRS

C.1.40.1 General C.1.40.2 Non-reimbursable Repairs C.1.40.3 Reimbursable Repairs C.1.40.4 Miscellaneous Work C.1.40.5 Repair Shared Liability Example C.1.40.6 Approval of Work C.1.40.7 Invoicing C.1.40.8 Ordering Repairs from Outside Source

C.1.40.9 Force Majeure (Uncontrollable events) C.1.40.10 Warranties C.1.40.11 Quality of Materials and Replacement Parts

C.1.41 SAFETY & ENVIRONMENTAL MANAGEMENT

C.1.41.1 General C.1.41.2 Scheduling and Recordkeeping C.1.41.3 Refrigerants C.1.41.3.1 Control and Certification C.1.41.3.2 Certified Handlers C.1.41.4 AQMD Operating Permits C.1.41.5 Underground Storage Tanks C.1.41.6 Solid Waste Audit C.1.41.7 Polychlorinated Biphenyl (PCB) Control C.1.41.8 Facility Hazards C.1.41.9 Workplace Safety C.1.41.10 Electrical Safety C.1.41.11 Fall Protection C.1.41.12 Powered Platforms (RESERVED) C.1.41.13 Lock Out / Tag Out C.1.41.14 Confined Spaces C.1.41.15 Asbestos Management (RESERVED) C.1.41.16 Hazardous Materials C.1.41.16.1 Materials Safety Data Sheets (MSDS) C.1.41.16.2 Disposition of Hazardous Waste C.1.41.16.3 Environmental Report

C.1.41.16.4 Recycled Content Product Purchase Annual Reporting C.1.41.16.5 Non-Bio-based Products C.1.41.16.6 Bio-Based Products C.1.41.16.7 Radon Mitigation (RESERVED) C.1.41.16.8 Refrigerant Monitor Testing

C.1.41.17 Boiler/Pressure Vessel Operation and Inspection Standards (RESERVED) C.1.41.17.1 Boiler Operation and Inspections C.1.41.17.2 Inspections and Tests C.1.41.17.3 Backflow Prevention Devices C.1.41.17.4 Potable Water Systems

C.1.41.18 Labeling and Signage C.1.41.19 Roof Anchorage Points

C.42 FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

C.1.42.1 General (RESERVED) C.1.42.2 Fire Alarm System Services (RESERVED) C.1.42.3 Fire Alarm System Testing (RESERVED) C.1.42.4 Fire Alarm System Maintenance (RESERVED) C.1.42.5 Fire Alarm System Central Station Monitoring (RESERVED) C.1.42.6 Water Based Fire Suppression Systems C.1.42.7 Fire Doors and Other Opening Protection C.1.42.8 Fire and Combination Fire/Smoke Dampers C.1.42.9 Smoke Doors and Other Opening Protection C.1.42.10 Smoke Dampers C.1.42.11 Portable Fire Extinguishers C.1.42.12 Non-Water-Based Fire Extinguishing Systems (RESERVED) C.1.42.13 Smoke Control Systems C.1.42.14 Emergency and Standby Power Systems C.1.42.15 Emergency Lighting and Exit Signage C.1.42.16 Fire Alarm Central Station Monitoring (RESERVED) C.1.42.17 Fire Drills C.1.42.18 Emergency Generator Testing and Reporting Requirements C.1.42.19 Miscellaneous Work

C.1.43 MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS (See

Section C.3)

C.1.44 CONTRACTOR SUBMITTALS/DELIVERABLES CHART (O&M)

C.1.44.1 Milestone Chart For Contractor Deliverables

C.1.45 CRITERIA FOR NON-COMPLIANCE EVENTS

C.1.46 FEDERAL REQUIREMENTS

C.2 CUSTODIAL PERFORMANCE-BASED SCOPE OF WORK

C.2.1 OBJECTIVES AND SCOPE

C.2.1.2 The Contractor’s Responsibilities C.2.1.3 Cleaning Hours C.2.1.4 Building Information Data Sheet Estimates C.2.1.5 Support Services

C.2.2 GREEN CLEANING

C.2.3 GREEN PURCHASING PLAN

C.2.3.1 Sustainable Products C.2.3.2 Exemptions C.2.3.3 Proof of Compliance

C.2.4 BASIC SERVICES

C.2.4.1 Interior Surfaces C.2.4.2 Performance Standards C.2.4.3 Floor Care C.2.4.4 Carpets and Rugs C.2.4.5 Floor Mats and Runners C.2.4.6 Restrooms, Shower Rooms, Locker Rooms, Holding Cells C.2.4.7 Fixtures C.2.4.8 Surfaces C.2.4.9 Walls C.2.4.10 High Cleaning C.2.4.11 Dusting C.2.4.12 Trash, Wastebaskets and Ash Receptacles C.2.4.13 Recyclables C.2.4.14 Elevators, Escalators and Stairways C.2.4.15 Plate Glass C.2.4.16 Window Washing C.2.4.17 Blinds and Coverings C.2.4.18 Fine Arts Collection C.2.4.19 Policing Inside Areas C.2.4.20 Interior and Atrium Plants C.2.4.21 Concessions C.2.4.22 Postal Space C.2.4.23 Warehouse Space

C.2.5 EXTERIOR SURFACES

C.2.5.1 Performance Standards C.2.5.2 Plate Glass C.2.5.3 Window Washing C.2.5.4 Hard Surface Areas C.2.5.5 Ash Receptacles and Trash Containers C.2.5.6 Surfaces C.2.5.7 Graffiti Removal C.2.5.8 Excrement Removal C.2.5.9 Policing Outside Areas C.2.5.10 Snow and Ice Removal

C.2.6 SPACE REDUCTION

C.2.7 SUSPENSION OF WORK

C.2.8 UNSATIFACTORY PERFORMANCE / REDUCTION IN PAYMENT

C.2.9. Irrigation System C.2.9.11 Integrated Pest Management Plan (IPM)

C.2.10 ABOVE BASIC SERVICES

C.2.10.1 Carpet Extraction C.2.10.2 Snow and Ice Removal for Areas Requiring Heavy Equipment

C.2.11 SERVICE CALLS

C.2.12 COMMUNICATION PLAN

C.2.13 PROTECTION AND DAMAGE

C.2.14 SOLID WASTE / TRASH / RECYCLING MANAGEMENT

C.2.14.1 Solid Waste and Trash Audits C.2.14.2 Extent of work C.2.14.3 Solid Waste / Trash Removal / and Disposal C.2.14.4 Solid Waste / Trash / Records and Reports C.2.14.5 Pick-ups on Call C.2.14.6 Recycling C.2.14.7 Extent of Work C.2.14.8 Recyclable Materials Disposition C.2.14.9 Recyclables C.2.14.10 Pick-ups on Call C.2.14.11 Recycling Containers C.2.14.12 Restriction on Use C.2.14.13 Recycling Proceeds C.2.14.14 Recycling Records and Reports

C.2.15 EVIRONMENTAL REPORTING

C.2.15.1 Recycling and Waste Reports C.2.15.2 Report Calculation C.2.15.3 Green Purchase Reports

C.2.16 QUAILITY CONTROL PLAN

C.2.17 CLEANING SCHEDULES

C.2.18 COMMUNICATION REQUIREMENTS

C.2.19 FEDERAL REQUIREMENTS

C.2.20 CONTRACTOR SUBMITTALS / DELIVERABLE CHART

C.3 VERTICAL TRANSPORTATION

PACKAGING & MARKING

INSPECTION & ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

H.1 SECURITY

H.1.1 Security Requirements and Personal Identity Verification Procedures H.1.2 Qualification of Offerors H.1.3 Qualifications of Employees H.1.4 Suitability Determinations

H.1.5 Compliance with Security Requirements H.1.6 Identification Credential H.1.7 Standards of Conduct

H.2 IDENTIFICATION CREDENTIAL

H.3 ESCORT REQUIREMENTS

H.4 STANDARDS OF CONDUCT

H.5 REMOVAL FROM CONTRACT WORK

H.6 SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.7 RECORDING PRESENCE

H.8 GOVERNMENT FORMS

H.9 OTHER CONTRACTORS

H.10 ORDINANCES, TAXES, PERMITS AND LICENSES

H.11 DISCREPANCY IN THE SPECIFICATIONS

H.12 AFFIRMATIVE PROCUREMENT PROGRAM (APP)

H.12.1 Standards H.12.1.2 Affirmative Procurement Program H.12.1.3 Green Purchases H.12.2 Reporting H.12.3 Recycle Content Certification H.12.4 Recycle Content Product Purchase Annual Reporting H.12.5 Green Cleaning Training

H.13 UNIFORMS

H.14 PERSONNEL QUALIFICATIONS

H.15.1 Personnel Training H.15.1.1 Re-Tuning Training H.15.2 Qualifications of On-site Supervisory Personnel H.15.2.1 H.15.2.2 Qualifications of Onsite Supervisors

H.15.3 Qualifications of Technicians H.15.3.1 Qualifications of Fire Alarm System Technicians (RESERVED)

H.15.3.2 Qualifications of Sprinkler System Technicians H.15.3.3 Qualifications of Water-Based Fire Suppression System Technicians H.15.3.4 Qualifications of Dry Chemical and Wet Chemical Extinguishing System Technicians H.15.3.5 Qualifications of Clean Agent Fire Extinguisher System Technicians

H.15.3.6 Qualifications of Halogenated Extinguishing System Technicians H.15.3.7 Qualifications of Carbon Dioxide Extinguishing System Technicians

H.15.3.8 Qualifications of Ventilation System Fire Extinguishing System Technicians H.15.3.9 Qualifications of Smoke Control Technicians Qualifications of Portable Fire H.15.3.10 Qualification of Fire Damper, Smoke Damper, and Combination Fire/Smoke Damper

Technicians H.15.3.11 Qualifications of Fire-rated and Smoke Door Assemblies Technicians H.15.3.12 Qualifications of Portable Fire Extinguisher Technicians H.15.3.13 Qualification of Emergency and Standby Power System Technicians H.15.3.14 Qualifications of Emergency Lighting Equipment and Exit Signage Technicians

H.15.3.15 Qualifications of HVAC Technicians H.15.3.16 Qualifications of AMS and BAS Technicians H.15.3.17 Qualifications of Electrical Technician H.15.3.18 Personnel Qualifications H.15.3.18.1 Qualifications of Supervisory Employees H.15.3.18.2 Qualifications of Contractor Personnel H.15.3.19 Miscellaneous Requirements H.15.4 Submission of Resumes for New Employees H.15.5 State Licensing H.15.6 Compliance with Federal, State and Local Codes

H.16 GOVERNMENT-FURNISHED MATERIALS

H.16.1 Requirements for Network Connection H.16.2 Requirements for Network Connection

H.17 CONTRACTOR FURNISHED MATERIALS

H.17.1 Contractor Responsibilities H.17.1.1 Supervisors H.17.1.2 Communication H.17.1.3 Training H.17.1.4 Exposure Control Program H.18 ADDITIONAL SERVICES Indefinite Quantity Provisions H.18.1 General

H.18.2 Price Proposal for Additional Services Work H.18.3 Pricing H.18.4 Parts and Materials H.18.5 Labor H.18.6 Subcontracts H.18.7 Cost Documentation

H.18.8 Competitive Bids H.18.9 Method of Ordering and Invoicing

H.19 AWARD FEE (RESERVED)

H.20 STRIKE CONTINGENCY PLAN (SCP)

H.21 OCCUPANCY EMERGENCY PLAN (OEP)

H.22 CONTRACTOR PANDEMIC PLAN

H.23 CONSERVATION

CONTRACT CLAUSES

52.223-1 Bio-based Product Certification.

52.223-2 Affirmative Procurement of Bio-based Products under Service and Construction Contracts.

PBSbiobasedreporting@gsa.gov 52.223-3 Hazardous Material Identification and Material Safety Data 52.223-4 Recovered Material Certification 52.223-5 Pollution Prevention and Right-to-Know Information 52.223-7 Notice of Radioactive Materials 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items 52.223-10 Waste Reduction Program 52.223-11 Ozone-Depleting Substances 52.223-15 Energy Efficiency in Energy-Consuming Products 52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts 52.223-19 Compliance with Environmental Management Systems

LIST OF J-1 ATTACHMENTS – OPERATION AND MAINTENANCE

J-1.1 Operation and Maintenance Contract Deliverables J-1.2 Quality Assurance Plan (QASP) J-1.3 Green Purchasing Report Non Bio-Based Report Bio-Based Report J-1.4 Solid Waste Audit Report J-1.5 Summary of Environmentally Sustainable Product Attributes and Offerings J-1.6 Building Information Sheet J-1.7 Monthly Report Template J-1.8 Building Operating Plan Template J-1.9 Water Treatment J-1.10 Miscellaneous Best Practices J-1.11 Inventory/CMMS J-1.12 Preventive Maintenance Guides J-1.13 Solid Waste and Recycling Report J-1.14 Requirements and Submittal Reports

LIST OF J-2 ATTACHMENTS – CUSTODIAL AND RELATED SERVICES

J-2.1 Custodial Deliverables J-2.2 Building Information Sheet J-2.3 Quality Assurance Surveillance Plan (QASP) J-2.4 Surveillance Forms J-2.5 Erosion and Sediment Control J-2.6 Green Purchase Report (Bio-based) J-2..7 Green Purchase Report (Non Bio-based) J-2.8 Examples of Environmentally Sustainable Product Attributes and Offerings J-2.9 Solid Waste/Trash Report

J-3 LIST OF ATTACHMENTS – VERTICAL TRANSPORTATION

REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

BIDDERS/OFFERORS

INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS

EVALUATION FACTORS FOR AWARD

A. SOLICITATION / CONTRACT FORMS

Intentionally Left Blank

(Please See Standard Form (SF) 1449)

SERVICES, ORDERING AND PRICES

DESCRIPTION OF SERVICES

B.1 GENERAL SUMMARY

The Contractor shall provide all management, administrative, supervision, labor, subcontractors, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate, and assure effective performance of all services described herein. The Contractor shall be responsible for needed operation and maintenance services and reimbursable building alterations of building equipment.

The Contractor is also responsible for all elevators on the premises, custodial and trash/debris removal services and all miscellaneous work associated with complete building facility management at the building.

Materials, supplies, and equipment should be selected and used in a manner that reduces exposure of hazardous materials, chemicals, airborne particles, etc., that reduce the impact on the environment as compared to other products and services used for the same purpose, in accordance with Executive Order 13101 (http://www.epa.gov/docs/fedrgstr/eo/eo/13101.htm) and RCRA Section 6002: Comprehensive Procurement Guidelines (http://www.epa.gov/cop/products/tissue.htm). The Contractor will determine how much labor is needed to perform the tasks, what methods will be used to complete the contract and which supplies, materials and equipment are needed.

B.2 TRAVEL

Travel shall not be reimbursable, except as provided in the following paragraphs: The services required by this contract are expected to be within the geographic boundaries of the GSA National Capital Region (NCR). The NCR includes the District of Columbia; the city of Baltimore, the counties of Montgomery, Prince Georges, Howard, Anne Arundel, and Baltimore in Maryland; the cities of Alexandria, Falls Church and Fairfax and Manassas, and the counties of Arlington, Fairfax, Prince William and Loudoun in Virginia.

There will be no reimbursement for travel within the GSA NCR.

Any reimbursable travel to be allowed must be authorized by the Contracting Officer (CO) in advance as a contract change order. The Contracting Officer’s Representative (COR) and the Contractor shall establish, through bilateral contract modification, the allowable travel reimbursement per visit to sites in cities or locations outside of the GSA NCR. In negotiating the fixed price for such travel, the allowable per diem cost shall not exceed the rates set forth in the Federal Travel Regulations in effect at the time that the work order is negotiated. In addition, and to the extent the CO authorizes reimbursable travel, all travel by privately owned vehicles outside of the GSA NCR will be reimbursed on Federal Travel Regulations mileage rates.

No travel reimbursement outside of GSA NCR will be allowed unless the Contractor provides sufficient written evidence of costs incurred, including receipts, registers or other information as may be required by the COR.

B.3 CONTRACT EFFECTIVE PERIOD

• Base Period: August 1, 2016 – July 31, 2017

• Option 1: August 1, 2017 – July 31, 2018

• Option 2: August 1, 2018 – July 31, 2019

• Option 3: August 1, 2019 – July 31, 2020

• Option 1: August 1, 2020 – July 31, 2021

B.4 PLACE OF PERFORMANCE

National Building Museum

401 F Street, NW

Washington, DC

B.5 FIRM FIXED PRICE

Contractors shall quote a price for all contract line items in order to be considered for award. See Schedule B for the complete scope of services.

For the price evaluation, the Government will evaluate price proposals of offerors for award purposes by adding the total price for all options and additional services to the total price for the Base Contract. Award of options will not obligate the Government to exercise them.

B.6 ADDITIONAL SERVICES

a. Maximum Total Amount for Additional Services: The additional work under the base year and each of the option years will each have a Minimum Order Amount of $2,000.00 and Maximum

Order Limit (MOL) of $1,943,528. The Government makes no representation as to the number of task orders or the actual amount of work to be ordered. The contractor is not guaranteed work in excess of the minimum guarantee.

b. Additional services will be procured through the issuance of contract task orders as requirements occur. Contract task orders will be issued using the GSA Form 300, titled “Order for Supplies and Services.” A GSA Form 300-A may be used for continuation sheets when necessary. Attachments forming part of each contract work order may also be used for lengthy statements of work, etc. All contract task orders will be priced with an appropriate fixed dollar value and indicate a perfor-mance period for the required services. The task order performance period may extend beyond the expiration date of the current contract effective period (The end date for either the base year or ex-ercised option years whichever is latest). Task orders, and associated modifications, must be signed by the Contracting Officer or a designated Contracting Officer’s Representative (COR) to be valid. (The Contracting Officer will designated COR’s in writing.) The GSA Form 300 or SF30 will also be used to modify issued task orders when necessary.

c. The hourly contract man-hour rates shall be used for pricing the level of effort in each contract task order. Rates for disciplines not included in the initial contract must be priced and incorpo-rated by modification to the basic contract before being used in contract task orders unless ade-quate cost and pricing data is available to demonstrate the reasonableness of the rate/cost.

d. When authorized or requested by the Government, reimbursable incidental expenses required in connection with the work scope shall be included as part of the cost breakdown in the proposal.

The firm fixed price for each contract task order will be based on fixed hourly rates established in the contract for the effective period(s) when they will be performed, the negotiated level of effort for each required discipline, travel (if authorized), miscellaneous items, reproduction costs, deliv-erables, and all other terms agreed upon by the parties.

e. Estimated hours provided on the attached spreadsheets are for evaluation purposes only. They are not intended to provide any indication of the amount of additional work that the government may or may not request under the contract.

f. The hourly rates proposed by the Contractor and accepted at contract award for each respective performance period, i.e., the base year or one of the four option years, are to be fixed for the dura-tion of that period, including any short term extensions to the last option period not exceeding six

(6) months.

g. In developing the required hourly rates, the Contractor shall include all allowable profit, overhead, applicable taxes, and general condition costs to include home office support, anticipated company-wide increases, fringe benefits, individual employee promotions, all direct labor costs, computer time, data entry, carrier/messenger services, local travel, supplies, equipment and communication services associated with this contract.

h. The hourly rates listed and accepted at contract award will be the rates that will be used as the ba-sis for pricing future task orders issued under this contract. The base year and each option period are to be separately priced.

B.7 PRICING SHEETS

B.7.1 Summary

Period FFP Additional

Services

Total

Base $ $ $

Option 1 $ $ $

Option 1I $ $ $

Option 1II $ $ $

Option 1V $ $ $

Total Evaluated Price $ $ $

B.7.2 Base Period

Item No. Supplies/Services Unit Firm Fixed Price

0001 Facilities Management 12 months $

0002 Operations and Maintenance 12 months $

0003 Operations and Maintenance Additional Services

12 months $

0004 Elevator Maintenance 12 months $

0005 Custodial services 12 months $

Subtotal $

Item No. TASK/ DESCRIPTION/LABOR

CATEGORY

ESTIMATED

NUMBER

OF HOURS

LABOR

RATE

NTE

CEILING

0006 TRANSITION IN SERVICES 30 Days

0006A [INSERT CONTRACTOR PROPOSED

LABOR CATEGORY(s) TO PERFORM

THIS TASK.]

B.7.3 Option 1

1001 Facilities Management 12 months $

1002 Operations and Maintenance 12 months $

1003 Operations and Maintenance Additional Services

12 months $

1004 Elevator Maintenance 12 months $

1005 Custodial services 12 months $

B 7.4 Option II

2001 Facilities Management 12 months $

2002 Operations and Maintenance 12 months $

2003 Operations and Maintenance Additional Services

12 months $

2004 Elevator Maintenance 12 months $

2005 Custodial services 12 months $

B 7.5 Option III

3001 Facilities Management 12 months $

3002 Operations and Maintenance 12 months $

3003 Operations and Maintenance Additional Services

12 months $

3004 Elevator Maintenance 12 months $

3005 Custodial services 12 months $

B 7.6 Option IV

4001 Facilities Management 12 months $

4002 Operations and Maintenance 12 months $

4003 Operations and Maintenance Additional Services

12 months $

4004 Elevator Maintenance 12 months $

4005 Custodial services 12 months $

Item No. TASK/ DESCRIPTION/LABOR

CATEGORY

ESTIMATED

NUMBER

OF HOURS

LABOR

RATE

NTE

CEILING

4006 TRANSITION OUT SERVICES 60 Days

4006A [INSERT CONTRACTOR PROPOSED

LABOR CATEGORY(s) TO

PERFORM THIS TASK.]

B.7.7 Additional Services

B.7.7.1 Additional Services: Base Period

Line Item’s Task

Description/Labor

Category

ESTIMATED

NUMBER OF

LABOR HOURS

LABOR

RATE

NTE

B.1 Reimbursable Operations And Maintenance of mechanical and electrical During Occupant Work Hours

1500 $

B.2 Reimbursable Operations And Maintenance of mechanical and electrical equipment Other Than Occupant Work Hours

2300 $

B.3 Reimbursable Miscellaneous Repairs During Occupant Work Hours

1500 $

B.4 Reimbursable Miscellaneous Repairs At Other Than Occupant Work Hours

B.5 Reimbursable Elevator Repairs During Occupant Work Hours (Single Journeyman)

1500 $

B.6 Reimbursable Elevator Repairs At During Occupant Work Hours (Team Hourly Rate)

1500 $

B.7 Reimbursable Elevator Repairs At Other Than Occupant Work Hours (Single Journeyman)J- 20.9

1500 $

B.8 Reimbursable Elevator Repairs At Other Than Occupant Work Hours (Team Hourly Rate)

1500 $

B.9 Reimbursable Operation of Elevator (Single Journeyman)

1500 $

B.10 Reimbursable Operation of Elevator (Team)

1500 $

B.11 Reimbursable Emergency Callback for Elevator (Single Journeyman)

1500 $

B.12 Reimbursable Emergency Callback for Elevator (Team)

1500 $

B.13 Reimbursable Support Services Work At Other Than Occupant Work Hours

1500 $

B.14 Reimbursable Janitorial At During Occupant Work Hours

1500 $

B.15 Reimbursable Janitorial At Other Than Occupant Work Hours

2300 $

B.16 Reimbursable Carpet Shampooing

89848 Square Footage

Cost Per Sq Ft.

B.17

Reimbursable Floor Stripping and ReFinishing/Waxing

49799 Square

Total NA NA $

*Snow Removal Additional Services will be negotiated at Task Order Level

Line Item’s Labor Category Unit Rate/ Cost

B.18 Reimbursable Laborer w/ shovel (Snow Removal)

Hourly Rate

B.19 Reimbursable Plow/Spreader Truck (Snow Removal)

Hourly Rate

B.20 Reimbursable Plow Truck 4 x 4

Hourly Rate

B.21 Moving Equipment into Site.

Hourly Rate

B.22 Moving Equipment off Site.

Hourly Rate

B.23 Reimbursable “Bobcat” Hourly Rate

B.24 Reimbursable Ice/Snow Melt

Per 50 lb. bag

B.25 Sand Per Ton

B.7.7.2 Additional Services: Option 1

Category

ESTIMATED

NUMBER OF

LABOR HOURS

LABOR

RATE

NTE

B.1 Reimbursable Operations And Maintenance of mechanical and electrical During Occupant Work Hours

1500 $

B.2 Reimbursable Operations And Maintenance of mechanical and electrical equipment Other Than Occupant Work Hours

2300 $

B.3 Reimbursable Miscellaneous Repairs During Occupant Work Hours

1500 $

B.4 Reimbursable Miscellaneous Repairs At Other Than

Occupant Work Hours (Single Journeyman)

B.6

Reimbursable Elevator Repairs At During

(Team Hourly Rate)

B.7 Reimbursable Elevator Repairs At Other Than Occupant Work Hours (Single Journeyman)

1500 $

B.8 Reimbursable Elevator Repairs At Other Than Occupant Work Hours (Team Hourly Rate)

1500 $

B.9 Reimbursable Operation of Elevator (Single Journeyman)

1500 $

B.10 Reimbursable Operation of Elevator (Team)

1500 $

B.11 Reimbursable Emergency Callback for Elevator (Single Journeyman)

1500 $

B.12 Reimbursable Emergency Callback for Elevator (Team)

1500 $

B.13 Reimbursable Support Services Work At Other Than Occupant Work Hours

1500 $

B.14 Reimbursable Janitorial At During Occupant Work Hours

1500 $

B.15 Reimbursable Janitorial At Other Than Occupant Work Hours

2300 $

B.16 Reimbursable Carpet Shampooing

ReFinishing/Waxing w/ shovel (Snow Removal)

Hourly Rate

B.19 Reimbursable Plow/Spreader Truck (Snow Removal)

Hourly Rate

B.20 Reimbursable Plow Truck 4 x 4

Hourly Rate

B.21 Moving Equipment into Site.

Hourly Rate

B.22 Moving Equipment off Site.

Hourly Rate

B.23 Reimbursable “Bobcat” Hourly Rate

B.24 Reimbursable Ice/Snow Melt

B.7.7.3 Additional Services: Option 11

Category

ESTIMATED

NUMBER OF

LABOR HOURS

LABOR

RATE

NTE

B.1 Reimbursable Operations And Maintenance of mechanical and electrical During Occupant Work Hours

1500 $

B.2 Reimbursable Operations And Maintenance of mechanical and electrical equipment Other Than Occupant Work Hours

2300 $

B.3 Reimbursable Miscellaneous Repairs During Occupant Work Hours

1500 $

B.4 Reimbursable Miscellaneous Repairs At Other Than

Occupant Work Hours

B.6 Reimbursable Elevator

Repairs At Other Than Occupant Work Hours

B.8 Reimbursable Elevator Repairs At Other Than

B.9 Reimbursable Operation of Elevator (Single Journeyman)

1500 $

B.10 Reimbursable Operation of Elevator (Team)

1500 $

B.11 Reimbursable Emergency Callback for Elevator (Single Journeyman)

1500 $

B.12 Reimbursable Emergency Callback for Elevator (Team)

1500 $

B.13 Reimbursable Support Services Work At Other Than Occupant Work Hours

1500 $

B.14 Reimbursable Janitorial At During Occupant Work Hours

1500 $

B.15 Reimbursable Janitorial At Other Than Occupant Work Hours

2300 $

B.16 Reimbursable Carpet Shampooing

ReFinishing/Waxing w/ shovel (Snow Removal)

Hourly Rate

B.19 Reimbursable Plow/Spreader Truck (Snow Removal)

Hourly Rate

B.20 Reimbursable Plow Truck 4 x 4

Hourly Rate

B.21 Moving Equipment into Site.

Hourly Rate

B.22 Moving Equipment off Site.

Hourly Rate

B.23 Reimbursable “Bobcat” Hourly Rate

B.24 Reimbursable Ice/Snow Melt

B.7.7.4 Additional Services: Option 111

Category

ESTIMATED

NUMBER OF

LABOR HOURS

LABOR

RATE

NTE

B.1 Reimbursable Operations And Maintenance of mechanical and electrical During Occupant Work Hours

1500 $

B.2 Reimbursable Operations And Maintenance of mechanical and electrical equipment Other Than Occupant Work Hours

2300 $

B.3 Reimbursable Miscellaneous Repairs During Occupant Work Hours

1500 $

B.4 Reimbursable Miscellaneous Repairs At Other Than

Occupant Work Hours

Repairs At Other Than Occupant Work Hours (Single Journeyman)

1500 $

B.8 Reimbursable Elevator Repairs At Other Than Occupant Work Hours (Team Hourly Rate)

1500 $

B.9 Reimbursable Operation of Elevator (Single Journeyman)

1500 $

B.10 Reimbursable Operation of Elevator (Team)

1500 $

B.11 Reimbursable Emergency Callback for Elevator (Single Journeyman)

1500 $

B.12 Reimbursable Emergency Callback for Elevator (Team)

B.13 Reimbursable Support Services Work At Other Than Occupant Work Hours

1500 $

B.14 Reimbursable Janitorial At During Occupant Work Hours

1500 $

B.15 Reimbursable Janitorial At Other Than Occupant Work Hours

2300 $

B.16 Reimbursable Carpet Shampooing

ReFinishing/Waxing w/ shovel (Snow Removal)

Hourly Rate

B.19 Reimbursable Plow/Spreader Truck (Snow Removal)

Hourly Rate

B.20 Reimbursable Plow Truck 4 x 4

Hourly Rate

B.21 Moving Equipment into Site.

Hourly Rate

B.22 Moving Equipment off Site.

Hourly Rate

B.23 Reimbursable “Bobcat” Hourly Rate

B.24 Reimbursable Ice/Snow Melt

B.7.7.5 Additional Services: Option 1V

Category

ESTIMATED

NUMBER OF

LABOR HOURS

LABOR

RATE

NTE

B.1 Reimbursable Operations And

Maintenance of mechanical and electrical During Occupant Work Hours

B.2 Reimbursable Operations And Maintenance of mechanical and electrical equipment Other Than Occupant Work Hours

2300 $

B.3 Reimbursable Miscellaneous Repairs During Occupant Work Hours

1500 $

B.4 Reimbursable Miscellaneous Repairs At Other Than

Occupant Work Hours

Repairs At Other Than Occupant Work Hours (Single Journeyman)

1500 $

B.8 Reimbursable Elevator Repairs At Other Than Occupant Work Hours (Team Hourly Rate)

1500 $

B.9 Reimbursable Operation of Elevator (Single Journeyman)

1500 $

B.10 Reimbursable Operation of Elevator (Team)

1500 $

B.11 Reimbursable Emergency Callback for Elevator (Single Journeyman)

1500 $

B.12 Reimbursable Emergency Callback for Elevator (Team)

1500 $

B.13 Reimbursable Support Services Work At Other Than Occupant Work Hours

B.14 Reimbursable Janitorial 1500 $

At During Occupant Work Hours

B.15 Reimbursable Janitorial At Other Than Occupant Work Hours

2300 $

B.16 Reimbursable Carpet Shampooing

ReFinishing/Waxing w/ shovel (Snow Removal)

Hourly Rate

B.19 Reimbursable Plow/Spreader Truck (Snow Removal)

Hourly Rate

B.20 Reimbursable Plow Truck 4 x 4

Hourly Rate

B.21 Moving Equipment into Site.

Hourly Rate

B.22 Moving Equipment off Site.

Hourly Rate

B.23 Reimbursable “Bobcat” Hourly Rate

B.24 Reimbursable Ice/Snow Melt

DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Introduction

This is a Performance Based Service Contract and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Contractor. A higher level of effective communication between the Government and Contractor is essential for partnering and performance based service contract to succeed. The success of this Contract is shared between the Government and the Contractor.

As a performance-based contract, the requirements are stated in terms of desired results with associated quality standards.

In this Contract, more emphasis is placed on the Contractor’s self-management of quality, rather than an external inspection by Government Inspectors, although that is a part of this Contract as well. All parties should act proactively to reduce service cost, therein providing an incentive for the Contractor.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following our Guiding Principles for Sustainable Existing Buildings:

I. Employ Integrated Assessment, Operation and Management Principles

a. In conjunction with the Contract Officer (CO) or designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the lifecycle of this Contract.

b. Ensure that operating decisions are carried out with regard to sustainable operations.

c. Meet ASHRAE standards as noted throughout the SOW for thermal comfort and indoor air quality.

d. Use low emitting materials VOC (Volatile organic compounds) or other for maintenance. In particular, use products that have low pollutant emissions, adhesives, sealants, and solvents.

e. Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance. For other products such as ceiling tiles, use materials with recycled content. For more information, see EPA’s Comprehensive Procurement Guideline website.

f. Use materials with the highest content level per USDA’s bio-based content recommendations for maintenance of or use in the building.

g. Use environmentally sustainable products that have a lesser or reduced effect on human health and the environment. See the Green Products Compilation.

h. Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

i. Eliminate the use of ozone depleting compounds where alternative environmentally sustainable products are available consistent with the Clean Air Act.

II. Optimize Energy Performance – GSA is in the process of optimizing energy performance through many means and processes. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible.

III. Protect and Conserve Water where possible inside and outside. Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available, use EPA’s Water Sense-labeled products or other water conserving products.

IV. Be aware that the building(s) and management involved with this Contract may be in the process of establishing processes, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, Smart Building / GSAlink technology, or comparable programs. The Contractor will play an integral part of obtaining these goals and should be aware of the programs and processes.

V. The purpose of partnering is to adopt procedures wherein the Contract and Government work together in achieving Contract objectives. Partnering involves the development of a cooperative management team that seeks to identify compatible interests, and common goals and objectives.

VI. This is a fixed-price Contract and while working with the Government in obtaining goals the Contractor is motivated to find improved methods of performance in order to increase its profits. Results of an effective partnership should reflect a “mutual win” situation.

C.1 OPERATION AND MAINTENANCE

C.1.1 OPERATION AND MAINTENANACE (O&M) PERFORMANCE-BASED STATEMENT OF

WORK (PBSOW)

C.1.1.1 Contractor Responsibility for Equipment and Systems The Contractor shall provide management, supervision, labor, materials, equipment and supplies, administrative, subcontracts, reimbursable building alterations, and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the National Building Museum building(s), to include the following:

a. Electrical systems and equipment. (Required parts identified on the manufacturer’s parts list and all products and components installed as part of the system – excluding switchgear equipment).

b. Mechanical systems and equipment (which includes all functional and moving parts that make the system work), plumbing, Building Automation System (BAS) where applicable and heating, ventilation, exhaust systems and air conditioning (HVAC) systems and equipment.

c. Fire protection and life safety systems and equipment.

d. All control systems that are within the scope of this Contract. All Building Automation Systems (BAS), Public Address Systems, and Computerized Lighting Systems that are within the scope of this Contract (BAS, and Computerized software maintenance is excluded).

e. Architectural and structural systems, fixtures, and equipment within the site (to the property line).

f. Service request desk operations as identified in Section C.1.8.4 to include record keeping using a computerized maintenance management system (CMMS) if available or by other means as well as other administrative functions.

g. Mechanical equipment for interior window washing (wall glider, tracks, davits, pedestals and associated equipment).

h. Dock levelers and roll-up and sliding garage doors.

i. Elevator system

j. The Contractor shall maintain all fixed equipment and systems

k. Storm drainage systems - reduce storm water pollution by minimizing discharges and runoff to the storm sewer system and environment.

l. The Contractor shall complete roofing system investigations and repairs.

m. The Contractor shall maintain conveying equipment, parking control equipment, and loading dock equipment.

n. Custodial and related services.

C.1.1.2 Contractor Responsibilities for Management and Communication

The Contractor Shall:

a. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

b. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

c. Implement an effective Quality Control Plan (QCP).

d. Implement an effective service call system, as specified under the Special Requirements section of this contract that results in prompt, professional, and courteous resolution of tenant concerns.

e. Keep the Contracting Officer (CO) or designee informed of current status of the work being performed, provide work schedules, provide a major equipment and critical system break down or impairment form, and provide other pertinent information needed by the CO or designee.

f. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

g. Provide training to their employees that will stress stewardship in maintenance practices i.e., the proper use, disposal, recycling of chemicals, dispensing equipment and packaging. Provide documentation that their employees are completing training in the core competences and participating in continual educational training according to the Federal Building Personnel Training Act. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances (H.15. Personnel Qualifications).

h. Federal Requirements: the Contractor shall comply with all applicable Federal, state and local laws, regulations and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses training, and permits. If a change in law or regulation requires the Contractor to implement an action that will result in an increase or decrease in Contract price, the Contractor shall implement the required action and within 30 calendar days submit to the CO or their designee a price proposal for such change. If the CO or their designee determines an equitable adjustment is substantiated a modification to the Contract will be issued.

C.1.1.3 Exclusions

a. Security systems (does not include mechanical components of the door ,closers, keepers, hinges, etc)

b. Telecommunication systems.

c. Equipment owned and operated by tenant agencies.

d. Furnishings (not installed as fixtures).

e. Kitchen appliances and equipment.

f. Equipment owned by servicing public utilities.

g. Upgrade of software or software licenses (to include building automation systems (BAS) and

CMMS).

h. Additional services as needed by various agencies

i. Fire alarm systems and fire sprinkler systems and associated systems ( services are contracted thru GSA Special Service Fire Alarm Shop)

C.1.2 DEFINITIONS

C. 1.2.1 Acceptance

“Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.1.2.2 Acts of God These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

C.1.2.3 Additional Services “Additional services” are indefinite quantity requirements that are outside of the Basic Services and that the Contractor will provide at an additional cost to the Government. The cost will include all labor, supervision, supplies and materials. The CO or their designee will issue a separate task order before work may proceed.

C.1.2.3.1 Special Events ‘Special events’ are events for which the Contractor will provide additional janitorial and engineering services on a reimbursable basis. Services will be provided in support of scheduled museum events.

Schedule of events will be provided on a monthly basis.

C.1.2.4 Advanced Meters Advanced meters are those that have the capability to measure and record interval data (at least hourly for electricity), and communicate the data to a remote location in a format that can be easily integrated into an advanced metering system.

C.1.2.5 Advanced Metering Systems A system that collects time-differentiated energy usage data from advanced meters via a network system on either an on-request or defined schedule basis. The system shall have the capability to read real and lapsed time power usage, trend data (KW usage), and cost reporting (KWH readings) data, and power factor. This collected information will support energy use management, procurement, and operations, U.S. Department of Energy, EERE: Guidance for Electric Metering in Federal Buildings, (February 3, 2006).

C.1.2.6 Approval “Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements. Government approval shall not relieve the Contractor of responsibility for complying with Federal, State, and local laws and regulations.

C.1.2.7 Architectural and Structural “Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, walkways, asphalt, etc.) to the property line.

C.1.2.8 Basic Services The Basic Services of the contract consist of the contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the Performance-Based Statement of Work (PBSOW) and related general and administrative requirements.

C.1.2.8.1 Above Basic Services Above Basic Services are services not covered in the monthly price of the contract. Contractor prices include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management.

C.1.2.9 Building A reference to ‘facility’ and ‘site’ is interchangeable with ‘building.’ A man-made structure or edifice which services are performed within or on the exterior of the formation and is intended to support or shelter any use or continuous occupancy.

C.1.2.10 Building Automation System (BAS) The “building automation system” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers, instrumentation, networking infrastructure, computers and peripherals, software, programming, database files, and licenses.

C.1.2.11 Building Operating Plan The “building operating plan” is a mandatory plan that the Contractor prepares for Government approval that describes the Contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies.

C.1.2.12 Cleanable Square Feet This is calculated by taking the Gross Square Feet minus walls (approx.1.5% of gross square feet) minus non-cleanable areas such as electrical closets, closets, mechanical rooms, storage rooms, raised floor com-puter rooms, etc.

C.1.2.13 Commissioning A practice used to optimize and verify performance of fundamental building systems.

C.1.2.14 Ongoing Commissioning The practice of optimizing system performance by continuing to fine-tune equipment so will result in actively preventing problems for the lifetime of the building. GSA’s Ongoing Commissioning efforts will focus on maintaining the facility in the optimized state resulting from TBC and Re/Retro Commissioning efforts. GSA will achieve this through its relationship with its service providers (Operations and Maintenance/Custodial/Repair and Alterations/IT/Utilities) and the use of technology (networked systems/Advanced Meters/Smart Buildings).

C.1.2.15 Computerized Maintenance Management System (CMMS) A…