Q A_Amendment_A008.pdf

CFM for the National Building Museum: Solicitation #EQWPME165132

Questions

Note: “p”. numbers below indicate solicitation page number of the subject in question.

1. p.290: BUILDING EXTERIOR AND HARDSCAPE PLAN –Is this used only when Contractor is required to provide pressure washing services? The list contains snow and ice removal, landscape waste, fertilizer use, animal and vegetation pest control, among other things. Please advise how all this is related to pressure washing services, and if so, how ?

Response: No, this is not used only when Contractor is required to provide pressure washing services. None of this is related to pressure washing. This section does not mention pressure washing.

2. p.294: EXHIBIT J-2.9, SOLID WASTE/TRASH REPORT: The bottom appears to be cut off the copy of complete text, making the last line appear cut in half, but readable. Is that indeed the last line?

Response: Pages 291 and 291 were duplicates. Page 291 was incomplete information and deleted.

3. p.296 EXHIBIT J-2.10, EXAMPLES OF ENVIRONMENTALLY SUSTAINABLE PRODUCT ATTRIBUTES AND OFFERINGS: What does the asterisk in the one cell indicate? Likewise, what is box (blank space?) in the one cell indicating?

Response: There is no significance. Asterisks are now removed. The Box has been deleted. That particular Mulch and Compost does not apply under Green Seal.

4. p.325: Evaluation Factors for Past Performance: Is there any significance to the 4 asterisks (****) in the next to last paragraph on the page?

Response: There is no significance. Asterisks are now removed.

5. There are references to FAR 52.212-3 (Evaluation of Commercial Items), but there are no references to FAR 52.212-1 or FAR 52.212.2. Is this a Commercial Acquisition?

Response: Yes, this is a Commercial Acquisition

6. Will an SF 1449 or similar form be provided? (Section A says it is "Intentionally Left Blank.")

Response: Please see the attached 1449 to include commercial clauses

7. Instructions to offerors refers to the Technical Proposal as Part 1 and the Price Proposal as Part 2; this is reversed in the discussion of evaluation factors, which refers to the Technical Proposal as Volume II. Request clarification.

Response: Technical Proposal is Part 1 and Price Proposal is Part 2.

8. P. 322: Technical Proposal instructions state: “The following outline describes in detail the technical factors that the Government will evaluate in each technical proposal submitted.” However, no outline immediately follows. Request that the referenced outline be provided.

Response: Refer to the evaluation criteria

9. Re Past Experience: As a company fairly new to the 8(a) program, we are teaming in this opportunity with another firm which has extensive past and present performance experience appropriate to this solicitation. How will the experience of Named Team Members/Subcontractors be evaluated in relation to the experience required in the solicitation?

Response: The Government will evaluate the Past Experience of the Prime contractor. Firms that will have teaming partners and using the teaming partners Past Experience must also submit a legally binding Teaming Agreement that will ensure the Government, if awarded, the prime contractor will provide the proposed teaming partner to provide the specified experience and services.

10. Section C.1.1.3 Exclusions, appears to be internally contradictory: Items stated as not part of solicitation: Fire alarm & Sprinkler (no sub), Telecom system, Security system, furnishings, Kitchen appliances, but kitchen grease traps, Piping and fire suppression & alarm equipment are included. We request clarification as to why C.1.1.3.e excludes Fire alarm and sprinkler systems, but C.1.1.3.i requires it.

Response: C.1.1.3e incorrectly included this requirement. The language requiring this service has been removed from the specification.

11. p.168, Exhibit J-1.6, Building Information Sheet, Item 2, “Building Statistics” states that the Interior Space is 225,253 Gross Sq. Ft., and the Exterior is 260,226 sf. Are these the correct areas for each item?

Response: Yes. The square footage is correct for both items.

12. Could you please provide a list of the companies that attend the site visit?

Response: No, GSA will not provide the list of companies per various companies request.

13. Regarding NBM's electronic work order system or a CMMS, could you please disclose what that system is, current version, web based or server based, # of user licenses available and if it includes capability to produce daily work orders as well as preventative maintenance scheduling and work order?

Response: CMMS is Maximo 7.5 in the cloud. GSA has enterprise licenses for all regions. The system does allow users to produce daily work orders as well as PM schedules and work orders.

14. Could you please confirm that a subcontracting management plan is NOT required with the proposal submission but only 15 days after the COR/Facility Manager's request and that the only requirement for proposal submission is the subcontractor letters of commitment? Is that correct?

Response: A sub-contracting plan is not required upon submission of your proposal. However, the offeror must clearly identity how the work will be performed. Offerors must submit subcontractor letters of commitment to demonstrate the execution of work via the SOW.

15. Does the Contractor need to provide the cost of the Building Automation System contract in its price for this CFM contract?

Response: There is no BAS contract in place. Maintenance of the BAS system is currently the responsibility of the incumbent and will be the responsibility of the incoming contractor.

16. Could you please provide the name of the BMS contractor and a copy of the current service agreement in place?

Response: There is no current BAS contractor.

17. Could you please provide a list of the electrical switchboards, motor starters, and panel boards indicating manufacturer, voltage, and amperage of each?

Response: Refer to the revised Inventory Equipment List

18. Could you please provide a list of the major plumbing equipment, i.e., sump pumps, sewage ejectors, booster pumps, etc., indicating manufacturer and model number?

Response: Refer to the revised Inventory Equipment List

19. Could you please provide an inventory of lamps, including UV lamps for Air handlers, showing type and quantity needed?

Response: Refer to the revised Building Inventory List

20. Could you please provide a list of Power Distribution Units indicating manufacturer and model number indicating manufacturer, model number, voltage and amperage of each?

21. Could you please provide a list of the elevators and any other conveyance equipment indicating the manufacturer, model number, number of floors, number of openings, and 5 year full load testing dates as applicable?

22. Could you please provide a list of all HVAC equipment indicating manufacturer, model #, filter and belt sizes as applicable?

23. Could you please provide a list of Uninterruptable Power Supply units indicating manufacturer, model number, voltage, number and age of batteries included?

24. Could you please provide a list of loading dock levelers or lifts as applicable indicating manufacturer and model number?

Response: NBM does not have any loading dock levelers

25. If NBM will provide computers on the on the government network, is the contractor able to access the Cloud via the government network?

Response: GSA will not issue any computers. This is the offeror’s fully responsibility. GSA will not allow any access to any GSA owned network.

26. Will NBM provide parking free of charge for contractor and subcontractor full time on site employees?

Response: GSA will provide eight free parking permits for the overall contract.

27. Will NBM provide parking free of charge for janitorial service and other employees who may not be full--‐time?

Response: GSA will provide eight free parking permits for the overall contract.

28. Can the NBM provide floor plans of the building with square footage indicating number of Restrooms, break rooms, etc.?

Response: See attached floor plans.

29. Does the Service Contract Act govern this contract in that the incumbent employees must be offered the first right of refusal?

Response: The Service Contract Act does govern this contract. The incumbent employees must be offered the first right of refusal.

30. On page 91 of Section C, the RFP includes snow removal on sidewalks. Can the government provide a plan showing the contractor's specific areas of responsibility relative to snow removal

Response: Snow is to be removed from curb to curb to include all government property and sidewalks on 4th, 5th, F and G Streets.

31. How many current employees are considered union employees? What classes of employees are included under CBA? Are any other unions are involved? Can you please provide a copy of any additional Collective Bargaining Agreements? Are janitorial employes under SCA or CBA?

Response: GSA cannot provide the number of union employees current working the contract. See the attached CBA

32. Could you please provide a drawing or diagram of the irrigation systems at NBM?

Response: No drawings or diagrams of the irrigation systems will be provided as this system is covered under GSA’s regional landscape contract.

33. Is the custodial supervisor considered a full--‐time onsite person separate from the facility supervisor?

Response: GSA is not specifically requesting labor categories. It is the Contractor’s responsibility to provide the labor to meet the needs of the SOW.

34. Regarding Technical Approach, Section L does not provide a clear outline that coordinates with Seciton M. Section L requests a "specific plan for accomplishing all responsibilities outlined in the RFP," but Section M lists only one evaluation factor for the Technical Approach --‐ the Quality Control Plan and its sub components. Could you please clarfiy exactly what is required in the TechnicalApproach/Managment Plan? And what are the evaluation factors for all the components of the Technical Approach or Management Plan?

Response: Reference the RFP, Evaluation Factors

35. Could you please provide a Standard Form 1449? I do not see one in the RFP.

Response: Please see the attached 1449 to include commercial clauses

36. How many full--‐time employees currently work at NBM?

Response: GSA cannot provide the current number of employees working at NBM.

37. What is the average number of daily/weekly visitors to the NBM?

Response: On an average NBM has 1200 daily visitors.

38. What type of Building Automation system is there in the building and who’s the

Vendor?

Response: The BAS system is Structure Wear. Schneider Electric is the vendor.

39. What type of CMMS system is in place?

Response: Flag pole maintenance?is that part of what is “RESERVED” under Flag Pole Procedures? Flag pole maintenance is not required as there is no flag pole at NBM.

40. There are several items listed in the Table of Contents as “RESERVED” but there are specifications in the context of the document. Please clarify whether the following are included in the SOW:

Response: “RESERVED” refers to a placeholder in the GSA template that is used for the Request for Proposal. There is any missing information in those sections. GSA saves those sections for those particular items, if they pertain to the requirement.

41. Smart Building Technology This item is ‘Reserved’ in the table of contents and the text.

Response: See revised sections.

42. Water Treatment Monitoring (C.1.36.7) ‘Reserved’ has been removed from table of contents.

Response: See revised sections.

43. Powered Platforms This items is “Reserved’ in the table of contents and the text.

Response: See revised sections.

44. Confined Spaces ‘Reserved’ has been removed from table of contents.

Response: See revised sections.

45. Asbestos Containing Materials (ACM) Management Not seeing this title exactly.

Section C.1.41.15 (Asbestos Management) is ‘Reserved’ in the table of contents and the text.

Response: See revised sections.

46. Radon Mitigation This item is “Reserved’ in the table of contents and the text.

Response: See revised sections.

47. Fire Alarm Systems Services Text in this section was removed and changed to ‘Removed.’

Response: See revised sections.

48. Fire Alarm System Testing Text in this section was removed and changed to ‘Removed.’

Response: See revised sections.

49. Fire Alarm System Maintenance This item is “Reserved’ in the table of contents and the text.

Response: See revised sections.

50. Water Based Fire Suppression Systems

Response: Contractor is not responsible for Water Based Fire Suppression Systems

51. Fire Doors

Response: See revised sections. ‘Reserved’ has been removed from table of contents.

52. Fire/Smoke Dampers

Response: See revised sections. ‘Reserved’ has been removed from table of contents.

53. Smoke Control Systems

Response: See revised sections. ‘Reserved’ has been removed from table of contents.

54. Vertical Transportation Systems (C.3)

Response: This item is included in the SOW.

55. What is the quantity of backflow preventers?

Response: Please see inventory list.

56. Who is responsible for payment of the diesel fuel for the emergency generators?

Response: GSA is responsible for payment of the diesel fuel for the emergency generator.

57. Please list the subcontractors that are currently associated with this contract.

Response: GSA will not provide this information.

58. Please provide the list of service contracts.

Response: The CFM contract is the only service contractor providing services in the building.

59. What are the minimum staffing requirements and are there any mandatory requirements?

Response: There aren’t any specific minimum staffing requirements. The offorer must demonstrate a staffing effort that will provide services per the SOW.

60. What is the contract value?

Response: Not a clear question. The current contract value is public information that GSA will not provide.

61. Does the Project Manager have to be onsite full time? Will he/she be able to attend meetings/conferences off-site?

Response: The requirement for a project manager has been removed from this contract.

62. When was the last time the chillers were eddy current tested?

Response: 2015

63. Is there lift equipment at each facility that will be available to the contractor?

Response: There is only one facility. GSA owns one man lift that will be available to the contractor.

64. What is the total quantity, of interior special lighting fixtures?

Response: Question is not clear?

65. What is the total quantity of outside lighting fixtures by type (i.e. incandescent, or other: sodium, mercury vapor, etc.) and location?

Response: There are 54 incandescent outside lighting fixtures.

66. When was the last thermographic scan completed? Can you provide the results?

Response: GSA does not have this information

67. Were the deficiencies addressed?

Response: GSA does not have this information

68. Is GSA responsible for everything associated with the switchgear (see Question 4)?

Response: Yes

69. Is GSA Fire Shop responsible for the fire alarm and sprinkler system (see Question 4)?

Response: GSA is responsible for the fire alarm system. They are NOT responsible for the sprinkler system.

70. If not, what are the fire alarm device counts for the building, including the number of control panels, booster panels, annunciators, ceiling smoke detectors, above ceiling smoke detectors, below-floor smoke detectors, manual pull stations, heat detectors, duct detectors, flow switches, pressure switches, fire and smoke dampers, tamper switches, horn-strobes, manual pull stations, bells, and strobes? How many fire extinguishers in each building, please list the total quantity, size and type?

Response: The above-mentioned equipment is serviced by GSA.

71. What’s the model # and KW rating for the generator?

Response: See inventory list

72. Section C.1.42.18 refers to testing the generator once per month under full load for one hour each month. Is building load (ATS) considered full load?

Response: Yes

73. If Vertical Transportation is NOT RESERVED, how many elevators/escalators in each building have recall which would require testing?

Response: 3

74. Please provide historical data concerning the number and type of Reimbursable repairs performed over the last 3-5 years? This information is needed so that we can provide you a more accurate and realistic price for services.

Response: In the last year, there were 6 Reimbursable repairs completed at NBM.

75. Please provide historical data concerning the number and type of Non- Reimbursable repairs performed over the last 3-5 years? This information is needed so that we can provide you a more accurate and realistic price for services.

Response: In the last year, there were 12 Non-Reimbursable repairs completed at NBM.

76. Please provide a Service Call History Report for the past year.

77. Is there an existing deficiency list? .

Response: GSA will not provide the current deficiency list. The new contractor will be provided that list upon the discretion of GSA

78. Are floors and “special” cleanings allowed to be completed after the normal working hours of 7:00 am – 5:00 pm?

Response: There will not be any after hour services required in the requirement. Any after hour services will be executed via Modification or Task Order after the initial contract award.

79. What are the start and end dates of the current contract?

Response: 7/1/16 – 10/31/16

80. Please provide a list of Current Subcontractors utilized for the current contract?

Response: GSA is not required to provide this information.

81. The SOW states the contractor will provide 352 hour of miscellaneous labor per month. Do these 352 hours include any hours for after hour events performed?

Response: This requirement has been removed from the contract.

82. Please confirm all Fire Alarm/Sprinklers/monitoring testing are not part of this contract?

Response: Sprinkler maintenance IS part of this contract. Fire alarm monitoring and testing are not.

83. When was the last 3 or 5 year Electrical Switchgear testing completed?

Response: 2015

84. GSA Region 7, has eliminated the 3 or 5 Electrical Switchgear testing as a cost saving measure and gone to annual infrared testing. Will GSA NCR still require the contractor to perform the 3 or 5 Year Switchgear test?

Response: GSA performs the switchgear testing. The contractor will not be responsible for this service.

85. Solicitation Section: B Paragraph(s): 2 Page(s): 21

Question: What are the 0003 Operations and Maintenance Additional Services?

Response: Additional services refer to the 24 hour onsite engineer requirement.

86. Solicitation Section: B1 Paragraph(s): 2 Page(s): 19

Question: What are the trash/debris removal services?

Response: This refers to the contractor’s requirement to remove trash/debris from the building and place it into one existing 8 cubic yard dumpsters in the parking lot.

87. Solicitation Section: B3 Paragraph(s): 1 Page(s): 19

Question: Why is the contract start date August 1, 2016 and the proposal is due on August 23, 2016?

Response: See the revised Proposal Due Date

88. Solicitation Section: B.6 Paragraph(s): e, f Page(s): 20

Question: Please explain the entry in e. and the reference to the “attached spreadsheet” in f.

Response: Refer to the directions in Section e.

89. Solicitation Section: C.1.1.1

Paragraph(s): A, Page(s): 33

Question: What is the contractor’s responsibility with, “Electrical systems and equipment” in conjunction with the GSA Switchgear Shop?

Response: The contractor is responsible for all electrical systems and equipment with the exception of switchgear systems and equipment.

90. Solicitation Section: C.1.1.1

Paragraph(s): C, Page(s): 33

Question: What is the contractor’s responsibility with, “Fire protection and life safety systems and equipment”, especially where the GSA Fire Alarm Shop is involved?

Response: This refers to the emergency generator and all fire protection and life safety systems not serviced by GSA’s Fire and Life Safety Services.

91. Solicitation Section: C.1.1.1

Paragraph(s): G, Page(s): 33

Question: What is the contractor’s responsibility with, “Maintenance of landscape irrigation systems” in conjunction with the GSA Landscape contract?

Response: This requirement has been removed from the specification.

92. Solicitation Section: C.1.8.6

Paragraph(s): 3, Page(s): 49

Question: Per the paragraph, “An acceptable QCP shall include, at a minimum, inspections by onsite supervisory personnel and by one or more qualified outside parties.” Is GSA considered an “outside party”?

Response: Yes, GSA will be one of the parties inspecting work.

93. Solicitation Section: C.2 Paragraph(s): N/A Page(s): N/A

Question: Are custodial supplies (paper products & Chemicals) for the FFP contract to be used for the special events held each month?

Response: Yes

94. Solicitation Section: C.2.1, C.2.4, C.2.10

Paragraph(s): N/A, Page(s): 82, 85, 92

Question: It is understood that Custodial includes Basic Services and Above Basic Services. Are the Basic Services in the FFP and the Above Basic Services included in the Additional Services? If not, how are the services accounted for on the B tables?

Response: Yes

95. Solicitation Section: Section III -B

Paragraph(s): N/A, Page(s): 138

Question: FAR Clause 52.222-41 has been incorporated. Does the Government intend to include the prevailing SCA WD as an attachment to the RFP?

Response: The Wage Determination is Wage Determination No.: 2015- 4281; Revision No.: 3; Date Of Revision: 04/08/2016. Please see the attached WD.

96. Solicitation Section: Instructions for Submitting Technical Proposals

Paragraph(s): 13, Page(s): 322

Question: There’s no page count. Recommend 30 pages for inclusive of all three factors; Factor 1 Past experience, Factor 2 Technical/Management Approach and Factor 3 Key Personnel. We also suggest that the page limit for the Price Volume be unlimited.

Response: GSA will not set a limit on the number of pages for the proposal.

97. Reference the EVALUATION FACTORS; Pages 331 and 332 of Solicitation EQWPME-16-5132: The evaluation factors for this acquisition and award of a resulting contract stresses the importance of Past Performance, which further stress the importance of the offerer having three projects of similar size, scope and complexity performed within the past five years.

Our questions have to do with the process that the government will use when evaluating an SBA Mentor Protégé Approved Joint Venture Company

Response: GSA will evaluate the Joint Venture as one company.

1. If the offeror is a Joint Venture, will the Government evaluate submitted projects from both JV partners to meet the three project minimum requirement?

Response: Yes

2. Can the Government provide a list of approved current subcontractors for this requirement?

Response: GSA does not collect this information.

3. Are there any minimum staffing requirements?

Response: GSA will not specify a particular number of staff; it is up to the contractor to provide the labor to provide services per SOW.

4. Could the Government elaborate as to what it’s looking for in the area of “Energy efficiency program” since some government offices are not totally practicing energy efficiency throughout the organization where the work might have been performed?

Response: The Energy Efficiency Program is removed from the RFP.

98. Page 12 refers to the 1449. -Unable to locate. Please provide

Response: See attached

Vertical Transportation, scope of work seems to be missing:

-TOC lists on page 6, bottom, C.1.43 for Vertical Transportation Systems See Section C.3

-P. 298, J-3 there is no content: TOC p. 8 shows J.3 is Vertical Transportation

-C.1.39.8 refers us to Section C.3 which does not appear in document

-C.1.43 refers us to Section C.3 which does not appear in document

-Page 102 has a section on elevator/escalator maintenance. Is this the start of section C.3? Is this the entire scope for elevators? Please confirm no information intended to be in section J.3 is missing.

Response: Refer to the RFP section “Elevator Maintenance”

99. Page 69, C.1.40.4 Miscellaneous Work;

The Contractor shall provide 352 Hours per calendar month (hours not cumulative to succeeding months) when requested by the CO or designee, to accomplish discretionary basic service work in the buildings covered by this Contract. The contractor shall be responsible for all costs associated with service call performance where labor, supplies, materials and parts are $2,000 or less.

The discretionary work will be determined by the CO / COR and will include such things as raising the flag, escorting, etc. The Contractor shall furnish the labor, tools and consumable materials as necessary to perform the work at no cost.

Miscellaneous work may be required for work that makes use of any of the trades normally employed in performing operations and maintenance services under this Contract. The Contractor shall create and process CMMS work orders for all miscellaneous work, and accurately record hours of labor expended.

Also C.1.42.19 Miscellaneous Work says The Contractor shall provide 352 calendar month

Question: 352 hours per calendar month. Is this number correct? If so, are we to include the price of 352 hours per month in the base bid or are they to be reflected elsewhere?

Response: This requirement has been removed from the specification.

100. Are these hours in addition to the hours for Building Management Support Services Section C.1.17? C.1.17 BUILDING MANAGEMENT SUPPORT SERVICES (miscellaneous and utility escort hours)The Contractor shall provide reasonable and competent assistance during normal working hours to GSA personnel or other GSA Contractors performing energy studies, engineering studies, building condition evaluations, fire protection facility surveys, project designs within the building, and other access needs. Such assistance shall include escorting investigatory personnel through spaces in the building in accordance with building security requirements, explaining the operation and condition of equipment and systems to investigatory personnel, and providing access to trend data, maintenance records, reference library materials, and other pertinent building technical data to investigatory personnel. The CO or their designee shall inform the Contractor as far in advance as possible of the actual date and time these services are needed. Report number of hours provided in the Monthly Progress Report C.1.11.

Response: The previous requirement has been removed from the specification.

101. P. 107 says contractor shall make necessary repairs up to $2,500 found during the performance of scheduled preventive maintenance.

P. 68 section C.1.40.2 and C.1.40.3 describe non-reimbursable repairs are defined as repairs requiring no more than $2,000, which seems to contradict subsequent language -

P. 105 Repairs lists no reimbursement under $2,500, and Contractor Financial Responsibility: The Contractor is responsible to fund the first $2,500.00 of all Reimbursable Repairs.

Please clarify the repair threshold.

Response: The repair threshold is $2,000.

102. C.1.42.3 Fire Alarm System Testing, What does the GSA fire shop do and what does the contractor do?

Response: The contractor is required to monitor and report issues and provide support.

103. p. 126, H.15.3.15 May DC 3rd class engineers in accordance with DC law, be allowed to work on, operate, maintain, and (or) repair HVAC equipment?

Response: Yes

104. p. 126 H.15.3.16 Is there a minimum staffing of 3rd class engineers?

Response: No.

Is a 3rd class engineer required 24/7/365 on site? (this was mentioned at the site visit, and section C.1.23.2 says, “The Contractor shall maintain 24hr/7d Engineering Services”

Response: Operating Engineers must possess at least a DC 3rd class Engineers’ license.

105. If yes, do we reflect this price in the base bid?

Response: GSA cannot advise on contractor pricing.

106. Are there known ACBM flooring in the building? If yes, please provide locations and approximate amount.

Response: GSA does not have any knowledge of the existence of ACBM flooring in the building.

107. P.326, Factor 2, Quality Control Plan, sub-item iii, staffing plan (Section K, ‘Instructions, Conditions, and Notices to Offerors or Respondents.’#13) This sub-item contains no reference to a staffing plan.

Response: Section K contains the Representations and Certifications beginning on page 299.

108. Section C: Is this section different from what is currently being performed on the incumbent contract? If so, what are the major differences?

Response: The incumbent is performing the same requirements.

109. C.1.1.3.i (pg 34): Fire alarm systems and fire sprinkler systems and associated systems are excluded from the scope of work. In trying to establish exactly what systems are or are not included, the Table of Contents on page 6 indicate those sections of C.1.42 which are RESERVED and those that are included. However, the C.1.42 items marked RESERVED in the Table of Contents are instead listed in full text beginning on page 75. Will the Government clarify which sections of C.1.42 are within scope and which ones are not?

Response: These issues have been corrected.

110. C.1.2.33 (pg 38): The definition for Federal Holidays includes a Note that the museum is expected to be fully staffed on every other day. Will the Government clarify what it means by every other day?

Response: The building is open 24/7/363. The ONLY days for which the building is closed are Thanksgiving and Christmas.

111. C.1.2.33 (pg 38): The definition for Federal Holidays includes a Note establishing a requirement for O&M services to be provided onsite 24/7/365. Will the Government confirm this requirement?”

Response: The building is open 24/7/363. The ONLY days for which the building is closed are Thanksgiving and Christmas.

112. C.1.5.1 (pg 45): References “transitioning between the construction Contractor’s temporary operations and the Contractor’s initial operations.” Will the Government clarify its reference to a construction contractor?

Response: This requirement has been changed to reserved.

113. C.1.41.4 (pg 71): Is GSA or the Contractor responsible for the cost of AQMD permits? If Contractor, will GSA provide an average contract cost per year for these permits?

Response: GSA is responsible for the AQMD permits.

114. C.1.45 (pg 80): The last item in the Non-Compliance Table includes a deduction for each hour that the onsite project manager, supervisory, engineer, support service personnel, and/or other personnel are missing. Personnel may be on excused absence such as vacation, sick leave, or jury duty or the Offeror may have to replace an employee due to unexpected circumstances.

(a) Will the Government clarify how it will determine “missing” for deduction purposes in light of excused or reasonable absence where contract requirements are still met?

(b) Considering this is a performance-based contract, is the intent of this requirement to ensure work is performed in accordance with the contract requirements, not to dictate staffing levels?

(c) Would the Government consider modifying this requirement as follows:

i. Cause: Failure to have sufficient personnel to adequately and/or timely perform required work in accordance with this solicitation/contract.

ii. Calculation: Deduction(s) will be made per each hour using the Contractor bid rate for absent staff impacting the accomplishment of contractual requirements, regardless of the reason.

115. C.2.1.3 (pg 83): Custodial services are required between 7am and 5pm.

a. Are all hours requested by GSA outside of 7am through 5pm to be reimbursable?

Response: Yes

b. Will the Government clarify which days cleaning is to be performed (e.g., Mon-Fri excluding holidays, 7 days a week)?

Response: Common areas of the building need to be cleaned 7 days a week. Offices should be cleaned Mon-Fri.

116. C.2.4.4 (pg 85): Will the government specify if carpet cleaning will require heavy equipment and whether that is government-furnished equipment?

Response: Please see Section C.2.4.4.b.3 of the specification. GSA does not furnish cleaning equipment.

117. C.2.5.10 (pg 91): The government states: “The Contractor shall perform snow and ice removal Reimbursable Services for the snow and ice removal program,” but later adds that snow and ice removal is included in standard service price.

a. Will the Government clarify its requirements for snow and ice removal in terms of Standard and/or Additional Services?

Response: This requirement has been removed from the specification.

b. If any snow and ice removal services are included in Standard Services, should it be priced under O&M or Custodial services so our pricing does not appear imbalanced?

Response: Snow an Ice are Above Standard Services and are not included in the FFP.

118. L.10 (pg 321): Of the three technically acceptable proposals evaluated, award will be made to the lowest price, technically acceptable offeror that offers overall best value. This implies the Government will choose the 1 of the 3 proposals which offers best value. In section M, Basis for Award, the award will be made to the lowest price technically acceptable offer. This implies the Government will choose the lowest price of the three technically acceptable proposals being evaluated.

These two sections appear to differ in award criteria. Will the Government clarify of the three technically acceptable proposals which one will be chosen – best value or lowest price?

Response: Lowest Price Technically Acceptable

119. L.13.B (pg 322) and Section M, Factor 3 (pg 326): A resume for Onsite Supervisor must be submitted with the proposal. There is no reference made in the RFP to a Project Manager. By Onsite Supervisor as stated in its singular tense is the Government referring to the Project Manager or will the Government otherwise clarify?

Response: The requirement for a project manager has been removed from this specification. Onsite supervisor refers to chief engineer in conjunction with custodial supervisor.

120. L.13, last paragraph (pg 322) The last sentence states, “The following outline describes in detail the technical factors that the Government will evaluate in each technical proposal submitted.” Is the outline missing or will the Government otherwise clarify the requirements of this paragraph?

Response: The outline is the Evaluation Criteria

121. Equipment Inventory: The inventory provided is very generic in its description of equipment. Can the Government provide an inventory with more equipment information (e.g., make, model, serial number) so Offerors can adequately assess and price service requirements?

122. General: Is all event set-up, tear-down and clean-up reimbursable?

Response: Event cleanup is reimbursable.

123. General: Does the incumbent staff possess all training, certifications, and licenses required by the current solicitation?

Response: The current contractor possess all required by the current contract

124. General: Will the Government provide the current annual or monthly contract value?

Response: The Awarded amount can be obtained by submitting a FOIA request.

125. C.2.20.17.A.(3) (pg 114): Calls for the strike contingency plan to be submitted with the technical proposal. This requirement is not stated in section L.

EXHIBIT J-1.1, Contractor Submittals / Deliverable Chart (O&M) states the strike contingency plan (SCP) submission (mentioned in H.20) “must be submitted 5 calendar days prior to Contract start date.” It also says “15 days before the Contract start date.”

Response: Must submit 15 days before contract start date

EXHIBIT J-1.20, Milestone Chart for Contractor Deliverables states the strike contingency plan (SCP) submission (mentioned in H.20) “must be submitted 5 calendar days prior to Contract start date.” It also says “15 days before the Contract start date.”

Response: Must submit 15 days before contract start date

EXHIBIT J-2.1, Contractor Deliverables states the Strike Contingency Plan is due 5 days prior to the start of work.

Question: Please clarify the required submittal date of the strike contingency plan.

Response: Must submit 15 days before contract start date

126. EXHIBIT J-1.20 (pg 260): Milestone Chart for Contractor Deliverables

Lists Underground Storage Tanks (C.1.41.5) and requires the contractor to record the fuel levels and usage logs.

EXHIBIT J-1.6, Building Information Sheet states in 3. Environmental that there is 1 GSA -owned fuel tank, however it also states “N/A’ when it comes to it being underground/above ground.

The site visit did not view the emergency generator or its fuel tank.

Question: Please state capacity and location of the generator fuel tank.

Response: The generator fuel tank is 200 gallons and is a part of the generator set which is located in the basement in Room 007.

127. 1- Are the roof gutters the responsibility of CMC on the 4th floor only?

Response: Question not understood.

128. Is the date accurately reflected of the latest infrared scan (1996)?

Response: No

129. Will the government provide a list of warranties on equipment?

Response: No

130. Is any of the janitorial equipment the property of the government?

Response: No

131. Will the government turnover any documented PMs from the incumbent?

Response: PM records are maintained within the GSA-owned CMMS.

132. Can the government provide the last known load bank test results?

Response: GSA does not have this information.

133. Is there a water treatment plan in place?

Response: Yes

134. Can you provide an estimate for the extended hours per contract year (C.1.21.2)?

Response: Estimate for extended hours per contract year is approximately 1,177 hours.

135. Can you provide a current seniority list for personnel?

Response: GSA does not have this information.

136. Please provide a list of current subcontractors being used?

Response: GSA does not have this information.

137. Are 11x17 foldouts allowed for the technical proposal?

Response: Yes

138. Are there any formatting requirements? (Mar

139. gin sizes, font sizes, page limit, etc..)

Response: There aren’t any specific formatting requirements.

140. Is there any on site staffing requirements for the buildings?

Response: Please see Section C.

141. Are electronic signatures acceptable?

Response: Yes

142. Has the scope of the new contract changed significantly over the existing one?

Response: Yes. Pending modification will reflect changes.

143. Please provide pricing sheets in an editable format.

Response: No

144. Please provide the Current Section B Pricing we understand the RFP may have changed some requirements.

Response: No changes in Section B Pricing

145. What are the following current Rates for the following 18 items:

A. Reimbursable Operations And Maintenance of mechanical and electrical

During Occupant Work Hours ? $ ______ B. Reimbursable Operations And Maintenance of mechanical and electrical equipment Other Than Occupant Work Hours ? $ ______

C. Reimbursable Miscellaneous Repairs ? $ ______

D. During Occupant Work Hours ? $ ______

E. Reimbursable Miscellaneous Repairs At Other Than Occupant Work Hours ? $ ______

F. Reimbursable Elevator Repairs During Occupant Work Hours (Single

Journeyman) ? $ ______

G. Reimbursable Elevator Repairs At During Occupant Work Hours (Team Hourly Rate) ? $ ______

H. Reimbursable Elevator Repairs During Occupant Work Hours (Single

Journeyman) ? $ ______

I. Reimbursable Elevator Repairs At Other Than Occupant Work Hours (Team Hourly Rate) ? $ ______

J. Reimbursable Operation of Elevator (Single Journeyman) ? $ ______

K. Reimbursable Operation of Elevator (Team) ? $ ______

L. Reimbursable Emergency Callback for Elevator (Single Journeyman) ?

M. Reimbursable Emergency Callback for Elevator (Team) ? $ ______

N. Reimbursable Support Services Work At Other Than Occupant Work Hours ? $ _____

O. Reimbursable Janitorial At During Occupant Work Hours ? $ ______

P. Reimbursable Janitorial At Other Than Occupant Work Hours ? $

Q. Reimbursable Carpet Shampooing ? $ ______

R. Reimbursable Floor Stripping and ReFinishing/Waxing ? $ ______

S. *Snow Removal Additional Services will be negotiated at Task Order Level ? $ ______

T. Reimbursable Laborer w/ shovel (Snow Removal) ? $ ______

U. Reimbursable Plow/Spreader Truck (Snow Removal) ? $ ______

V. Reimbursable Plow Truck 4 x 4 ? $ ______

W. Moving Equipment into Site. ? $ ______

X. Moving Equipment off Site. ? $ ______

Y. Reimbursable “Bobcat” ? $ ______

Z. Reimbursable Ice/Snow Melt Per 50 lb. bag ? $ ______

AA. Sand Per Ton ? $ ______

Response: GSA will not provide this information. It is the offeror’s responsibility to propose each rate.

173. Have there been any deductions in the last 30 days of the current contract?

Response: GSA will not provide this information.

174. What is the current custodial staffing?

Response: GSA will not provide this information.

175. What is the current operations and maintenance staffing?

Response: GSA will not provide this information.

176. Can you provide a list of the cleared subcontractors to the site?

177. Can you provide the most current staffing sign in sheets for the last week?

178. Page 23, Section B.7.7, B.5,B.7 The Task Description/Labor Category for both of these line items reads: Reimbursable Elevator Repairs During Occupant Work Hours (Single Journeyman). Should B.7 actually read: Reimbursable Elevator Repairs At Other Than Occupant Work Hours?

Response: The current language is correct.

179. Page 86, Section C.2.4.4 B.2, C.2.4.4 B.5, Carpets and Rugs, Executive Space . In paragraph B.2, we are directed to deep clean the carpets in executive spaces on a quarterly basis and to consider it a part of the regular cleaning services, which we interpret to mean part of the FFP CLINs x005, Custodial Services. In paragraph B.5, we are advised the COR will provide a listing of the executive space rooms, which include the vice presents’ and president’s offices, reception areas, and GSA administrative offices. It will be difficult to accurately price the cost of this deep cleaning service without more detail regarding the square footage. Please provide dimensions of the affected areas.

Response: President’s office – 32 x 28; Reception area – 30 x 38; GSA –

64 x36

180. Page 86, Section C.2.4.5 Exhibit J-2.2, Floor Mats and Runners Building

Information Sheet. In paragraph C.2.4.5, we are advised that the types and sizes of mats and runners are identified in Section J, Exhibit 2, ‘Building Information Sheet’.

On review of Exhibit J-2.2:

1. Under floor Mats and Runners, we see entries ‘various’ and ‘N/A’.

2. The name and address of the building reads, Postal Square, 2 Massachusetts Avenue, NE.

It appears this Building Information Sheet does not discuss the National Building Museum at 401 F Street, NW. Please provide correct Building Information Sheet.

Response: There are 6 floor mats at the building; 5th Street has two (2) –

7x10 and 7x17; F street has two (2) – 7x10 and 7x14; G street has one – 10x30; loading dock has one – 6x31

A. Section C.2, Custodial Performance-Based Statement of Work, Through all of

Section C.2, the Government provides the description for the services it requires of the Contractor. However, in all of the attachments and appendices, we are not able to locate any standards or levels or frequencies of service, or quantities of fixtures, or square footage of wall, floor, and glass areas, or floor plans with dimensions, all of which would greatly help in determining the amount of consumable supplies and the man-hours required for maintaining the National Building Museum in the condition it demands and deserves, given its high public visibility and daily customer usage. Request that much more detail be provided in order for Offerors to accurately price these services, or guidance as to where this information is located in the solicitation documents as issued.

Response: Floor plans have been provided.

181. Page 87, Section C.2.4.6.d,f, Restrooms, Shower Rooms, The Contractor is directed to provide dispensers, including dispensers in tenant break rooms, and to replenish supplies and fill dispensers as a standard service. The Contractor is also directed to provide receptacles. We cannot find in any of the solicitation documents a quantity of break rooms or data regarding the number of users for these facilities.

Please provide more detailed information, or guidance as to where this information is located in the solicitation documents as issued.

Response: There are two break rooms and approximately 20 users daily.

182. Page 88,90, Section C.2.4.7, Fixtures, All fixtures and surfaces and drinking fountains are to be cleaned and sanitized; how many fixtures and surfaces and drinking fountains are there? This will help us to accurately price the amount of man-hours and supplies necessary to accomplish this requirement.

Response: Three are 133 restroom fixtures, two (2) kitchen sinks and eight (8) drinking fountains that fall under this requirement..

183. Page 90, Section C.2.5.5, Ash Recpetables and Trash Contrainers, Please provide the quantity and location of ash receptacles and trash containers.

This will greatly help to accurately price the number of man-hours and supplies necessary to empty and clean them, and replace liners or sand in them.

Response: There is one ashcan and six (6) exterior trash containers.

184. Page 90, Section C.2.5.9, Policing Ooutside Areas, How many square feet make up the outside areas? How many linear feet is the fence line?

Response: There is 124,886 SF of outside space.

185. Page 91, Section C.2.5.10, Snow and Ice Removal, How many square feet make up the parking areas? Although a 2-inch snowfall is included in the standard service price, if the parking areas are large enough, it would make sense to use ride-on equipment to clear the snow. Or does the Government truly not wish the Contractor to use ride-on equipment to clear the parking areas? This will greatly impact the price for this service; please clarify.

Response: The parking lot is measured at 32,968 SF. Contractor will be allowed to determine the type of equipment to be used for snow removal.

186. Page 93, C.2.14.1, Solid Waste/Trash Audits, The Contractor is directed to verify with the CO to confirm whether the building has been audited (waste stream).

Has an audit been performed for this location?

Response: No

187. Page 94, C.2.14.3, Solid Waste/Trash Removal and Disposal, We are advised that all solid waste/trash collected shall be removed from the premises and transported to a solid waste/trash disposal facility certified by the appropriate state agency or by the EPA. Will this requirement be met via the separate Government contracted trash removal company referenced in C.2.14.5, Pick-ups on Call?

Response: Contractor is not required to transport solid waste/trash offsite. Solid waste/trash is collected from the building and placed in one of two 8 cubic yard dumpsters in the parking lot.

188. Page 95, C.2.14.5, Pick-ups on Call, Are trash compactors used at the building?

189. Page 10, 97, 263, List of J-2 Attachments– Custodial and Related

Services,C.2.15.1, J-2.9 Custodial Sq. Ft. Tool or Recycling and Waste Reports, on page 10, under List of J-2 Attachments, J-2.9 is listed as the Custodial Sq. Ft. Tool. When we search for J-2.9, the next place we see reference to it is on page 97, under paragraph C.2.15.1, and it is described as the Monthly Recycling Report. Going forward to page 263, we again see that Exhibit J-2.9 is the Recycling/Solid Waste/Trash Report, and Exhibit J-2.12 is the Custodial Sq. Ft. Tool.

We cannot locate Exhibit J-2.12 anywhere in the solicitation documents. Please clarify.

Response: This section has been revised.

190. Page 83, C.2.1.5.A, How many man hours per day is the current incumbent required to provide as part of their fixed price for additional support services?

Response: GSA will not provide this information

191. Page 91, C.2.5.10, Is the current incumbent responsible for up to 2 inches of snow as part of their base fixed price?

192. Pre solicitation Notice, The pre-solicitation notice mentioned a Government estimate stating the following: “This price range for the contract is between $8.8 million and $9.8 million for the duration of project. (1 Base Year and 4 Option Years).” Does this price range include the additional work asked for in schedule B or just the fixed price portion? Does it include anything above and beyond what is asked in Schedule B?

Response: Firm Fixed Price

193. Page 45-46, C.1.15 and subparagraphs, Transition, Based on the language provided C.1.15.1 that calls for a 60-90 day transition period between construction contractor and O&M contractor while the building is mostly unoccupied appears to be incorrect for this solicitation. To our knowledge, the NBM is an existing and occupied facility.

Question: Can the Government please review and clarify paragraphs C.1.15 and its subparagraphs and clarify the transition period for this contract?

Response: It is the Government’s intent to provide at least 30 days for the transitional period.

193. Please provide J.3, the list of vertical transportation.

Response: The building has one freight and two passenger elevators.

194. Should bidders complete the Section K in the RFP and submit it with the proposal?

Response: Yes

195. Does the Government require a Past Performance Evaluation or Questionnaire from Contractor References? If so, could you please provide a form?

Response: The form will be provided to the References Provided

196. In reference to page 20, Section B.6 Additional Services, Item 3 states, "B.6.1 Hourly Rates for B.5 and B.6." What does this mean?

Response: The item has been removed

197. In reference to the Base Year pricing sheet for Additional Services, in Section B.7.7.1, Line items B.5 and B.7 are identical. Isn't B.7 supposed to read "Other than Occupant Work Hours"? Please see same thing for all option years.

198. Per the clarification in Amendment 4 and Section C.2.4.16, is the

Contractor to provide any pricing for exterior window cleaning? There is not a line item for window washing in Section B Pricing Sheet.

Responses: Exterior window washing will be contracted on a reimbursable basis.

199. The Table of Contents on page 10 lists J-2.9 Custodial Sq. Ft.