Amendment 0003 with Attachments.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

Description of Modification Continuation Page

The purpose of this Solicitation Amendment (No. 0003) is to:

1) Extend the Proposal Due Date from 2/5/2020 to 2/14/2020 (4:30PM - Eastern Time)

2) Provide Responses to all Timely Submitted Request for Information (RFIs)

3) Provide revise SOW dated 7/29/2020

4) Provide Project Development Study Document

5) Provide USAID Submittal Log

47PM0220R0010/0003

RFI LOG

Question: Response:

Please clarify what the six (6) criteria are as the reading of this language has #3 being The project involved a.

Installation of interior architectural finishes; and b. Alterations to existing components related to all of the following disciplines: mechanical, electrical, plumbing, security and fire protection/life safety disciplines. In addition, it reads that subsection 3c then has 3 criteria under that section.

Please advise if the 6 criteria are as follows and that we only need to meet 5 of the 6 criteria.

1 The project was Design/Build;

2 The project included a SCIF;

3 The project involved:

a. Installation of interior architectural finishes;

b. Alterations to existing components related to all of the following disciplines: mechanical, electrical, plumbing, security and fire protection/life safety disciplines;

Per evaluation factor 1 projects are considered “similar” when they meet at least five (5) of the six (6) following criteria:, and under criteria 3 it has to include a., b., and c. in order for criteria 3 to be met.

1 The project was Design/Build;

2 The project included a SCIF;

3 The project involved:

a. Installation of interior architectural finishes; b. Alterations to existing components related to all of the following disciplines:

mechanical, electrical, plumbing, security and fire protection/life safety disciplines;

c. The project was LEED Certified;

4 The project’s original construction contract award amount was at least $12 million;

5 The project required construction within a partially occupied building

6 The project involved extensive repair and alterations of at least 85,000 GSF.

Factor 1: Would the government consider amending the “similar” projects language from requiring 5 of 6 criteria listed to 4 of 6 criteria, provided all criteria are met at least once? The requirements as written are very specific and may unnecessarily eliminate well qualified candidates. We feel that the adjustment requested would have no material effect on the government’s evaluation and would still require demonstration of the “similar” criteria listed and important to the government.

No. All of these factors are important to helping the goverment determine the firms capabilities and allowing for a best value selection.

Factor 1: Would the government consider amending criterion 4 to $11,900,000? The criterion as written could require the omission of extremely relevant, recent, and even nearly identical work performed in this facility. We feel that the adjustment requested would have no material effect on the government’s evaluation.

I would consider this

Factor 4: Would the government allow offerors to submit existing CPARS evaluations? These forms are designed for submission with federal proposals. References are busy and often reluctant to complete additional evaluations if existing and especially official evaluations are available. This is a logistical circumstance that is often beyond an offeror’s control and that could have a negative effect on an offeror’s proposal. We feel that the adjustment requested—allowing offerors to submit existing qualified CPARS—would have no material effect on the government’s evaluation and could allow offerors to present better and more thorough proposals for consideration.

The attached PPQ requires additional infromation that is not included in CPARS and would be beneficial to the govement and the firms

Factor 4: Would the government allow offerors to submit existing PPQ evaluations, provided they are on federal agency forms? References are busy and often reluctant to complete additional evaluations if existing evaluations are available. This is a logistical circumstance that is often beyond an offeror’s control and that could have a negative effect on an offeror’s proposal. We feel that the adjustment requested—allowing offerors to submit existing qualified evaluations—would have no material effect on the government’s evaluation and could allow offerors to present better and more thorough proposals for consideration.

The attached PPQ requires additional infromation that is not included in CPARS and would be beneficial to the govement and the firms

What Wage Scale is applicable for this project? Davis-Bacon Wages Apply

What is the Period of Performance (PoP) for this project? It is not listed in box 11 of the SF 1442 and references to the

PoP/Completion seem to conflict. For instance, page 3 of the SF1442 lists the PoP as 4/1/2020 to 12/31/2021, a period of 640 calendar days. However, page 7 of the DB SOW files says “Construction of Phase 5 will start no earlier than March 2020 with a completion date no later than November 2021 with a Period of Performance (POP) of 244 days” and “Construction of Phase 6 will be separate from Phase 5 and will commence upon completion and acceptance of Phase 5 Construction” but the duration for Phase 6 is not provided. Also, the references to Substantial Completion and Contract Completion on page 5 of the DB Agreement say “(2) Substantial Completion - The Contractor shall achieve Substantial Completion of the Work, as that term is defined in this Agreement, no later than 244 calendar days from issuance of Notice to Proceed (NTP)” and “(3) Contract Completion - The Contractor shall achieve Contract

Completion, as the term is defined in this Agreement, within 60 calendar days of Substantial Completion.” This seems to indicate a PoP of 304 CDs. Please clarify.

Phase 5 and 6 will have different start and completions dates. Overall POP is still 640 days. SOW will be amended.

Are the drawings in file “Demo Drawings.zip” (AD-0.4B.pdf, AD-0.4C.pdf, AD-0.4C.pdf, AD-01.4B.pdf, AD-

01.4C.pdf, and AD-01.4D.pdf) replacements for, or in addition to, drawings AD-0.4B, AD-0.4C, AD-0.4C, AD-

01.4B, AD-01.4C, and AD-01.4D in the file “USAID_LEVEL 4 FINAL DID SUBMISSION”?

Demo Drawings.zip replace USAID LEVEL 4 FINAL DID SUBMISSION

Are the drawings in folder “Furniture Plan” (A-5.4B.pdf, A-5.4C.pdf, and A-5.4D.pdf) replacements for, or in addition to, drawings A-5.4B, A-5.4C, and A-5.4D in the file “USAID_LEVEL 4 FINAL DID SUBMISSION”?

Drawings in Furniture Folder are replacements for ones shown in DID folder.

Are the drawings in folder “Life Safety Exiting Plan” (AN-3.4A.PDF and AN-3.4B.pdf) replacements for, or in addition to, drawing AN3.4 in the file “USAID_LEVEL 4 FINAL DID SUBMISSION”?

Drawings in Life Safety Folder are replacements for ones shown in DID folder.

The RFP says the audio visual is an option, but the bid form shows no options. Is it in the base bid, an option, or GFE?

Adio Visual is part of the Base bid

The Division 1 Specifications provided relate to Phases 3 and 4, not Phases 5 and 6. Please provide the specifications for Phases 5 and 6.

Division 1 does not refence Phase 3 and 4. The Division 1 that was attached is for Phase 5 and 6

On page 11 of 40 in the SOW the milestone schedule is provided. It suggests that the design starts at the time of award and that the period of performance can start no earlier than March 2020 and be completed no later than Nov 2021 with a period of performance of 244 days. The Phase 6 work occurs after the completion of Phase 5. Amendment 1 provides a price schedule that appears to only relate to Phase 5 as it references the same 244 calendar days for design, construction and turnover. Please provide us with a milestone schedule that provides the expectation for the design period, construction period and turnover period.

Phase 5 is expected to have a completion date of November 2020. The SOW will be amended to reflect this.

The milestone schedule indicates that the demolition drawings for Phase 5 will be provided after contract award.

Please confirm that the contractor has no demolition responsibility for Phase 5.

The Design Build Contractor (DBC) is still responsible for verifying field conditions shown on the provided Demolition

Drawings. This is an occupied building and all utilities that serve the rest of the floors have to remain online. The DBC is responsible for performing all demolition work.

Please confirm that the drawings that have revision 4 replace the drawings that only show through revision 3 for the

4th floor work areas. Confirmed.

Please refer to spec section 274116 par 1.1 C which lists that all the av work including conduits, light fixtures, light fixture dimming system, and telecom systems are being provided by others and is not a part of this contract. All AV is part of the base contract

Please confirm that all furniture is being furnished and installed by the government and not being required under this contract. Confirmed

Amendment 1 provides a bid form that only relates to what appears to be the first phase on the project for the 244 calendar days. Please confirm if this is for both floors or one floor. Phase 5 and 6 will have different start and completions dates. Overall POP is still 640 days. SOW will be amended.

If the phasing still exists what is the period of performance for phase 6? Phase 5 and 6 will have different start and completions dates. Overall POP is still 640 days. SOW will be amended.

During the walk through the second floor was not seen. It was stated that phase 6 is the south side of the second floor.

In order for bidders to properly price what was said to be the second floor we need confirmation as what the south side means. Is it area a, b, c or d? Or what combination of these areas? Or could you provide column line designations to outline what the south side means? The second floor was walked through during the site visit. Please refer to Phase 6 of the DIDs.

The drawings provided for the 4th floor do not include an area “A”. Please confirm that the 4th floor work only includes areas B, C and D. Area of work for the 4th floor is reflected in the drawings provided.

Is the design, procurement and installation of the furniture shown on the drawings CFCI or GFGI?

The layout will be shown in the DB contract and coordinated for whips and data/power. Furniture design, procurement and installation is by Owner.

Does USAID have the current BIM drawings? No BIM drawings will be provided. BIM will be responsibility of the DB firm selected

Are the project drawings required to be submitted in BIM as stated in the SOW, ‘Project Requirements’, Section 1, Contract Type, Item ‘B’, page 6 of 48? The submissions will be per the SOW

Confirm that Furniture Removal is to be by Owner. Confirmed. Furniture removal is responsibility of Owner.

Floors 2 and 4, Pantry. Confirm these two spaces are to be a finishes only refresh. No wall relocations, equipment replacement or millwork changes. The new design by the DB should reflect the extent of the work to pe performed

Is signage for all spaces by Owner? Signage is by DB

Please provide the "Prospectus Development Study (PDS)" that is referenced in Performance Specifications on page 3 in the Overview. Document Attached

Please confirm the A/V vendor is to be owner engaged and not included within the general contractor's scope. The A/V design and installation is part of the DB contract

Are wireless access points to be provided by the general contractor, or shall we provide only a data point to WAP locations with WAPs provided by owner? MCIO

Please confirm if the 'USAID MEP Design Intent Documents' reference on sheet 5 of the Design Build SOW table of contents is only the power/signal plans and schedules for the lighting/plumbing equipment provided in the bridging drawings, or if we are missing some documents. If the latter, please provide documents. No additional information regarding MEP will be provided besides what is shown on DID's.

Please provide the existing layout of sprinkler protection in order to accurately design and price a new layout. The Design Build Contractor (DBC) ia responsible for survey of existing sprinkler system and design of new sprinkler system.

Please confirm that the electronic security systems (including CCTV and access control systems) are to be provided by the general contractor. The DB is responsible for the providing ONLY the infrastructure to support the electronic security system equipment.

If electronic security systems are in contract, please clarify the existing systems we are to integrate to as well as the demarcation point. This electronic security system are not part of the DB contract

If electronic security systems are in contract, please clarify if the head-end equipment is existing and if the connections and programming are to be performed by the GC or the existing security integrator. The electronic security systems are not part of the DB contract

Please clarify the existing HVAC controls systems as well as the existing integrator. The DB is responsible for confirming equipment

Page 8, Submittal Requirement states the offeror must comply with at least five (5) of six (6) of the criteria. As written, criteria #3 includes sub items a, b and c. Additionally, item c requires all of criteria 4, 5 and 6. Is the intent to limit the exclusion of only criteria 1 or 2? Please clarify.

Per evaluation factor 1 projects are considered “similar” when they meet at least five (5) of the six (6) following criteria:, and under criteria 3 it has to include a., b., and c. in order for criteria 3 to be met. 1 The project was Design/Build; 2 The project included a SCIF; 3 The project involved: a. Installation of interior architectural finishes; b. Alterations to existing components related to all of the following disciplines: mechanical, electrical, plumbing, security and fire protection/life safety disciplines; c.

The project was LEED Certified; 4 The project’s original construction contract award amount was at least $12 million; 5 The project required construction within a partially occupied building 6 The project involved extensive repair and alterations of at least 85,000 GSF.

Phases 5 and 6 drawing information is limited to architectural DID and demolition drawings in the solicitation. Please provide drawing information for remaining disciplines to include at a minimum, MEP and Fire Protection. The DB is responsible for providing the complete design

Page 11, Submittal Requirement states “Construction of Phase 6 will be separate from Phase 5 and will commence upon completion and acceptance of Phase 5 Construction.” Does acceptance include accreditation of the SCIF area or will GSA obtain accreditation?

Yes. Completion of Phase 5 includes the acreditation of the SCIF. ICD 705 states:

Chapter 3. A.

1. AO Responsibilities

a) Provide security oversight of all aspects of SCIF construction under their security purview.

b) Review and approve the design concept, Construction Security Plan (CSP), and final design for each construction project prior to the start of SCIF construction.

Therefore Domestic Security will provide all SCIF oversight and approval of plans prior to start of this area. Additionally

Domestic Security will coordinate with the appropriate Federal Agency to obtain the accreditation.

Will the selected Design-Build team be required at any point thru design or construction to provide their own security escorts? There are a limited number of escorts available. The DB contrctor is allowed to provide supplemetal escorts.

Please provide the Mechanical and Plumbing drawings indicating the existing systems, layout and their capacity. The DB is responsible for confirming existing equipment

Is there a specific systems furniture line or manufacturer that is required to supply the furniture. The DB is not providing furniture

Will the Design-Builder be responsible for demolishing the systems furniture. If so, does it need to be salvaged and turned over to GSA? No. The Design Build Contractor (DBC) will not be resposible for removing systems furniture.

Will the areas of work be cleared out and empty from furniture when the Design Builder begins construction? Is there any furniture that will remain that is required to be salvaged by the Design-Builder?

Yes areas will be cleared of furniture when work starts by Design-Build Contractor (DBC). No furniture will remaining in area of work that the DBCwill need to salvage.

Please provide an extension to the RFI submission deadline and the bid due date to accommodate the required coordination for this proposal as a design-build effort. No extensions are being given for this RFP

Please confirm if there is any Hazardous Materials on site that will require testing or abatement. Refer to the Hazardous Material sectionin the SOW

Please provide USAID Design Guidelines for use in this project. P-100 and applicade codes and regulations will apply to this project

Welded wire mesh was noted in walls during the walk through. Please provide drawing indicating extent of WWM. The DB is responsible for confirming existing condition

Please confirm that the Statement of Work document referenced on page 6 of the agreement should be the Design-

Build Scope of Work dated 7/29/19 The SOW is one of the attachements in the RFP

Section I.H. on page 6 of the Agreement lists 5 documents. Please confirm that documents 2 - 5 are not applicable. These sections apply

The total evaluated price schedule on page 40 of the Solicitation does not align with the bid form issued in Amendment

1. Please confirm the Amendment 1 bid form is to be submitted and not the schedule on page 40 of the solicitation or page 7 of the agreement. Confirmed. The pricing sheet furnished in Amendment No. 0001 shall be utilized for this requirement (QH)

The SOW table of contents lists several attachments that were not provided. Please provide the following attachments;

2 - Project Development Study, 3 - Program of Requirements, 7 - MEP Design Intent Documents, and 9 - List of

Submittals Requiring Approval of USAID. The Project Development Study and List of Submittals will be furnished.

Please provide the preliminary BIM model referenced on page 6 of the SOW. BIM will be provided by the DB

Page 7 of the SOW states that Demolition drawings for Phase 5 will be available upon award. Please confirm that we have received all demolition drawings with this RFP. Confirmed. All available demolition drawings have been attached

Please provide the overall duration of this project inclusive of design, Phase 5, and Phase 6. POP is 640

The SOW states that Phase 5 will be performed from March 2020 to November 2021 which is approximately 610 days but then states that the period of performance is 244 days. Please provide the correct duration of Phase 5 and clarify if that duration includes the 24 weeks allocated to design.

Phase 5 and 6 will have different start and completions dates. Phase 5 will be performed from March 2020 to November 2020.

Overall POP is still 640 days. SOW will be amended.

Please clarify the duration provided to construct Phase 6.

Phase 5 and 6 will have different start and completions dates. Phase 5 will be performed from March 2020 to November 2020.

Overall POP is still 640 days. SOW will be amended.

Please clarify how much time the owner will require in the schedule for personnel relocations between phase 5 and 6. 30 days

Please confirm that the contractor is not responsible for paying power consumption charges during construction. Confirmed

Please provide photos of the existing conditions throughout the areas of work. Thre are no pictures available.

Please provide information on the existing raised access floorings. This will be surveyed by the DB

Do both phases require SCIF construction? If so, please confirm the locations. There is only one SCIF per the drawings

The Division 1 specifications are not specific to Phase 5 and 6. Please clarify if Division 1 specifications will be reissued specific to Phase 5 and 6. The Division 1 that was attached is for Phase 5 and 6 - EMP

The Division 1 specifications include sections for allowances, alternates, unit prices, and options. Please confirm these sections are not applicable since these items are not included on the bid form. Confirmed

USAID RONALD REAGAN BUILDING

RENOVATION

(USAID Phase 5 & 6 Renovations)

WASHINGTON, DC

Design-Build Scope of Work

Construction Contract Number: GS-XXX-XX-XX-X-

XXXX

Requisition No. XXX-XX-XXXX

Project Control Number:

July 29, 2019

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS,

PLANS, OR SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED

Do not remove this notice

USAID RRB RENOVATIONS – DESIGN BUILD SOW 2019

PROPERTY OF THE UNITED STATES GOVERNMENT – FOR OFFICIAL USE ONLY

Do not remove this notice – Properly destroy documents when no longer needed

Properly destroy documents when no longer needed

TABLE OF CONTENTS

PROJECT REQUIREMENTS

SECTION 1 - INTRODUCTION

1. PROJECT SUMMARY 5-6

2. PROJECT GOALS 6

3. COMMISSIONING 6

4. PROJECT SITE 6

SECTION 2 - PROFESSIONAL SERVICES

1. GENERAL 7

2. DESIGN DEVELOPMENT 7

3. SUBMISSION REQUIREMENTS 7

4. DESIGN SERVICES 7-13

5. DESIGN SUBMISSION AND REVIEWS 13

6. DESIGN QUALITY ASSURANCE 13-15

7. SHOP DRAWINGS/PRODUCT DATA 15-16

8. CONTRACTOR INITIATED DESIGN CHANGES 16

9. COMPUTER AIDED DESIGN 16

10. CONSTRUCTION DOCUMENTS 17-18

11. SUBMISSION STANDARDS 18-19

12. PROJECT MEETINGS 19

13. DOCUMENT SECURITY 19-20

14. COMMISSIONING 20

15. DESIGN REVIEWS 20-21

16. CODE CONFORMANCE 21-22

17. COORDINATION OF DESIGN WORK 22

18. SITE INVESTIGATION 22

19. SAFETY AND ENVIRONMENTAL MANAGEMENT 22-23

20. CRITERIA GOVERNING DESIGN 23-25

SECTION 3 - CONSTRUCTION SERVICES

1. GENERAL 26

2. CONTRACT DOCUMENTS 26

3. APPROVED CONTRACT DOCUMENTS 26

4. CONTRACTOR’S STAFF 26

5. RECORD DOCUMENTS 27-28

6. MISCELLANEOUS SERVICES 28-29

7. PERMITS AND OTHER APPROVALS 29

8. CONSTRUCTION 29-30

9. COORDINATION OF CONSTRUCTION WORK 30

10. INSPECTIONS AND TESTS 31

11. COMMISSIONING 32-33

SECTION 4 - PROJECT DETAILS

1. GENERAL 35

2. DESIGN 35-36

3. SCHEDULE 36

SECTION 5 - CONTRACT ADMINISTRATION

1. GENERAL 37

2. PRE-PROPOSAL SERVICES 37-38

3. DESIGN SCHEDULE 38

4. CONSTRUCTION SCHEDULE 38

5. ROLES AND RESPONSIBILITIES 38

6. COMMUNICATIONS PLAN 39-40

7. PROJECT CORRESPONDENCE 41

8. QUALITY CONTROL PLAN 41

9. PROJECT CLOSEOUT 41-43

10. INVOICING 44-45

APPENDICES

A. ATTACHMENTS

A-1

1. GSA DIVISION 1 SPECIFICATIONS

2. USAID RRB RENOVATIONS – PROJECT DEVELOPMENT STUDY

3. USAID RRB RENOVATIONS – PROGRAM OF REQUIREMENTS

4. PERFORMANCE SPECIFICATIONS

5. USAID PHASE 5 DESIGN INTENT DOCUMENTS

6. USAID PHASE 6 DESIGN INTENT DOCUMENTS

7. USAID MEP DESIGN INTENT DOCUMENTS

8. USAID PHASE 5 DEMOLITION DRAWINGS

9. LIST OF SUBMITTALS REQUIRING APPROVAL OF USAID

10. AUDIO VISUAL STANDARDS

PROJECT REQUIREMENTS

SECTION 1 - INTRODUCTION

PROJECT SUMMARY: The United States Agency for International Development (USAID) coordinates many global programs and operational functions from its headquarter buildings in Washington, DC. One of the primary locations for USAID in DC is the Ronald Reagan Building (RRB) which was originally constructed in 1997 with

USAID as one of the original tenant Agencies. USAID’s space is in the North portion of the building totaling approximately 530,378 USF with 7 stories above grade and additional space on the Mezzanine level and three basement levels.

A major track in USAID’s Washington Real Estate Strategy is to renovate the 20-year-old legacy space at the RRB in an effort to create a work environment that meets a modernized workplace, including sustainability standards, and promotes up-to-date technology use which will augment efficient workflow. USAID has now completed renovation of the 7 th floor office spaces, including renovation of the tenant core tower restrooms and corridors on floors two through eight, in the Ronald Reagan Building (RRB).

In 2015, USAID completed a portfolio-level Program of Requirements (POR) that included a future housing plan for all operating units in the Washington, DC area. This analysis provided a basis for the dual-track Washington Real

Estate Strategy in compliance with the Government-wide Reduce the Footprint mandate. In support of this these stated goals; USAID has recently completed a validated POR (2018) specifically for the operating units to be housed in the RRB. This POR includes a complete program for each operating unit, a future-state stacking plan, a migration plan, and a preliminary phasing plan for the proposed renovations. The POR includes a full renovation through 10 total phases. The 7 th floor (2016) was completed through the first 2 phases and the Mezzanine and 2 nd floor (north) are on-going as part of phase 3 and 4. The SOW for this contract is for phases 5 and 6 of the POR and includes a preliminary BIM model, Design Intent Documents and Design Narratives for these two phases.

1. CONTRACT TYPE

Lump Sum Contract: The Government contemplates the award of a “Firm Fixed Price (Lump Sum)” contract pursuant to the procedures set forth in Federal Acquisition Regulation Subpart 36.3 and

Subpart 15, and procured under One-Phase Design-Build Source Selection procedures to the successful

Design-Build (DB) Offeror. The “Firm Fixed Price (Lump Sum)” price shall provide for comprehensive Design-Build Services including but not be limited to the following:

A. Professional Engineer/Architect Services.

B. Incorporating Building Information Modeling (BIM) exchangeable data files (Finalizing

BIM Model developed during the intermediate design phase)

C. Professional Consulting Services.

D. Contract Management.

E. Quality Control and Safety Plans

F. Phasing Plans

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G. Coordination with other GSA/USAID Projects

H. Construction Services including Materials, Labor and Supervision.

I. Inspection and Testing Services.

J. As-Built Drawings and Record Documents

K. Equipment Training, Warranties and Guarantees.

L. Commissioning Services.

M. Post Construction Services

*The requirements and definitions for each of these services are expanded on in other parts of this document.

2. PROJECT GOALS

Goals:

The Phase 5 and 6 Milestone Schedule should reflect the following:

● Design Phase 5 and 6 Notice to Proceed (NTP) date will be date of contract award.

● Demolition drawings for Phase 5 will be available upon award

● Design for Phase 5 can start upon award

● Construction of Phase 5 will start no earlier than March 2020 with a completion date no later than November 2020.

● Construction of Phase 6 will be separate from Phase 5 and will commence upon completion and acceptance of Phase 5 Construction.

Through the Phases 5 & 6, RRB Renovation projects, occupancy must take place prior to End of Third

Quarter Calendar Year 2022. To accomplish this, USAID is working to renovate its legacy office space to reach the following goals:

● Create an office environment that emphasizes productivity through collaboration coordination and interaction

● Allocate space and resources according to a consistent and coherent plan

● Create a professional, contemporary environment that exemplifies and supports the

Mission, Values, and Work at USAID

● Create an environment that is flexible, adaptable, cost-effective, and responsive to change, while reducing the Total Cost of Ownership

● Support workforce attraction and retention by creating a healthy, safe, and comfortable environment.

● Create a sense of place that nurtures, accepts, and promotes the USAID brand and image

● Integrate state-of-the-art technology and vision into the space

Major Elements/Tasks of the Phases 5 & 6 Renovation Projects totaling 102,000 sf:

● Transitioning near end of the GSA in Design Builder Contractor Procurement

● Assisting in the coordination with GSA in the DB Contractor Kick-off Meeting

● Existing Conditions Survey for approx. 102,000 SF

● Development Drawings for approx. 102,000 SF of Office Space

● Inclusion of 1,700 SF SCIF on the 4 th Floor

● Design Development for approx. 102,000 SF

● Change Management Services for approx. 102,000 SF

● Construction Services for approx. 102,000 SF

● Post Construction Services approx. 102,000 SF

3. COMMISSIONING

Commissioning is a process used by the GSA on major new construction, modernization and alteration projects to achieve, validate and document that the performance of the building and its major systems meets the design intent and requirements of the GSA. The GSA will separately engage a

Commissioning Agent (CxA) for this project. The DB Contractor shall participate in the commissioning process, and coordinate with the GSA and the Construction Management Team to identify appropriate commissioning program goals and to develop supporting Pre/Post and monitoring inspection and testing practices to meet the objectives of the project commissioning plan.

4. PROJECT SITE

The work will be performed at the Ronald Reagan Building, located at 1300 Pennsylvania Avenue, NW in

Washington, D.C.

END OF SECTION 1

SECTION 2 - PROFESSIONAL SERVICES

1. GENERAL

Provide the services of Registered Licensed Professional Engineers and Architects, experienced in the type of work contemplated, to provide design, calculations, field survey, drawings and specifications covering the work. Disciplines anticipated include electrical engineering, structural engineering, mechanical/plumbing engineering, low voltage, IT/audio visual, security, architecture, environmental, life-safety / fire protection/fire alarm, and systems furniture space planning services to fulfill the project’s objectives and requirements. The Contractor’s Architect-Engineer (A-E) shall be the project’s

Architect-Engineer of Record. A-E should follow as outlined in Specification Section 013100-

PROJECT MANAGEMENT AND COORDINATION.

2. DESIGN DEVELOPMENT

2.1 Following the Notice To Proceed (NTP), the A-E shall initiate and fully develop the project design through site survey(s) / studies, preparation of drawings, specifications, calculations and reviews of Shop Drawings / Product Data, as necessary to fully provide, document and support design solutions. Calculations shall read logically from the initial assumptions, through the calculation phase to sizing and decision solutions for Phase 5 (entire 4 th

Floor) and Phase 6 (south half of 2 nd

Floor).

2.2 The A-E shall complete the project design, based on the Design Intent Documents provided by the Government, assimilate transferable BIM electronic files, subject to RFP Contract

Requirements for Government reviews and approvals. The A-E shall plan, schedule, coordinate and assure effective performance of all design services needed to meet GSA and USAID program of requirements.

2.3 At each design submission phase, complete sets of the required design documents, which shall be submitted by the Contractor to the Government for review and approval. The design documents submitted shall be delivered by the Contractor to all GSA/USAID project

POCs identified as Government design reviewers.

2.4 The A-E shall be responsible for Quality Assurance/Quality Control of the design documents. This QA/QC effort includes verifying that items are properly specified and that drawings are free of conflicts, including between disciplines.

3. SUBMISSION REQUIREMENTS

3.1 Sequential Submissions: The Contractor shall prepare and deliver design submissions as follows:

A. Intermediate Design – 65% completed construction contract documents.

B. Pre-Final Design – 95% completed construction contract documents.

C. Final Design – 100% completed construction contract documents.

4. DESIGN SERVICES

The Contractor shall provide the professional engineering services required to provide the design submissions as prescribed herein.

4.1 Pre-Design Services: The Contractor shall provide Pre-Design Services as follows:

A. Project Schedule(s): Immediately following Notice to Proceed, the Contractor shall coordinate the project “Kick-Off” meeting with the GSA Project Manager, GSA

Contracts Officer, Construction Management Services and USAID Project Team

Members, and provide for delivery of Design & Construction Project Schedule(s) to the Government. The Design & Construction Project Schedule(s) shall be transmitted to the GSA Project Manager within 5 (five) calendar days following the date of Notice to Proceed, on electronic media, using “Primavera P6" software, Cost Loaded Format.

The Design & Construction Project Schedule(s) shall indicate the following:

a) Start and completion dates for the design and Design & Construction documents based upon the requirements for SUBMISSIONS AND REVIEWS as prescribed herein. The Project schedules shall indicate the estimated timelines, critical paths and milestones for the tasks required for the design process.

b) Start and completion dates for the construction work indicating the estimated timelines and milestones for the tasks required for the

Construction Start through completion of the Construction and

Commissioning process.

c) See also, SECTION 5 for additional information pertaining to estimated timeframes for the project’s DESIGN SCHEDULE and CONSTRUCTION

SCHEDULE.

(1) The Contractor’s Project Schedule(s) shall itemize all submissions, meetings, any two week look ahead, and review time durations, and shall show appropriate review and approval times, dates for

Government action, as well as elapsed task time and milestone dates.

The Project Schedules shall also specify responsibilities for action on specific tasks such as reviews, approvals, and sign-offs.

(2) The Contractor shall be responsible for maintaining the Project

Schedules throughout the course of the project. The Contractor shall update the Project Schedules monthly for the duration of the entire design and construction effort, and allow sufficient time for the review of submittals by all parties. The date for submission of this Project

Schedule shall be determined at the first meeting between the

Government and the Contractor.

(3) The GSA Project Manager shall be notified immediately by the

Contractor if schedule slippage occurs. The Contractor shall submit a revised project schedule within five (5) working days after the GSA

Project Manager authorizes the revision.

B. Kick-Off Meeting: A pre-design “Kick-Off" meeting shall be coordinated and scheduled with the GSA Project Manager by the Contractor following the Notice To

Proceed and delivery of the Project Schedule to the Government. The "Kick-Off" meeting shall serve to introduce and establish contact between the Contractor’s team, GSA representative(s), the Government’s Technical Representatives for Design and

Construction, and USAID representative(s) who will be actively engaged in the design reviews and approvals for this project. The primary objective of this meeting is to confirm the project schedule, and to provide clarification for any relevant questions prior to initiation of the design development process for this project.

4.2 Design Services: Immediately following the Pre-Design “Kick-Off" Meeting, the Contractor shall initiate and provide Design Services including but not limited to the following:

A. Site Investigation and Survey: Provide site investigation services, as needed, which will enable preparation of accurate, updated construction contract drawings and specifications.

a) Site Survey: Provide staff to survey the project sites and to prepare dimensioned drawings reflecting the existing conditions in the facilities as specified in Section 4, Paragraph 2.03. These drawings will be subsequently used for the preparation of demolition and BIM as-built backgrounds for new construction work.

b) USAID has special security and access restrictions. Some areas of the building may require escorted access and special security clearance notification 72 hours in advance to obtain access. The A-E shall determine the locations and coordinate survey work with the USAID security and access requirements of such areas with the USAID authorized representative(s).

c) Concealed Conditions: Survey shall examine and record both exposed and concealed conditions (ceiling and flooring plenums) in combination with BIM data files which will impact the work. Perform destructive testing on ceilings, walls, pipe shafts, casings and other enclosures to expose hidden field conditions which may impact the work. Coordinate the destructive testing with the CM Services Team, USAID Security notifications for cleared access and O & M Building Manager. After destructive testing is complete, temporarily patch and paint damaged surfaces to match existing adjacent surfaces.

B. Coordination with Emergency Site Access: During design and construction, initiate monthly meetings with GSA Fire and Life Safety Branch, USAID Security and RRB O

& M Command Center to review and coordinate First Responder access to the site. The contractor shall coordinate with the Perimeter Security project and provide a scaled site plan overlaying, as a minimum, the building roadways, and hydrants. Provide site plan that show what site entrances, trash site staging area and use of external roadways which could be impacted as a result of the contracted scope of work.

C. Drawings and Specifications – General: The Drawings and Specifications shall be prepared in accordance with applicable CSI Format and GSA Handbooks listed herein and shall conform to the following requirements:

a) Drawings shall clearly distinguish between new and existing work.

b) Drawings shall indicate:

• All section views and details showing points of connection and disconnection.

• All demolition work.

• All alterations to existing services as may be required to show the work involved in this project.

c) Demolition and New Work shall be coordinated on all drawings and specifications to assure that all necessary work, materials, and items of equipment are included for operational facility of finished appearance.

d) All reproducible drawings prepared under this contract shall be of such drafting quality to be clearly legible when reduced to half-size.

e) All drawings and specifications shall be prepared in accordance with applicable GSA Handbooks listed herein and under Clause 12, Handbooks, of the special provisions of the base contract, design data and design criteria made available by the Government.

D. 65% Intermediate Design Submission: Prepare and submit a 65% INTERMEDIATE

SUBMISSION. The 65% (sixty-five percent) design documents provided shall approximate a 65% level of development required for design completion. Intermediate

Documents: The Intermediate submission shall provide working drawings and a draft of final construction specifications, consisting of edited RFQ specifications, a draft

Quality Control Plan, Waste Management Plan, Safety Plan, Demolition Plan, LEED-

IAQ Plan, BIM Plan (COBie Playbook), LEED Score-card (Basis Silver), Submittal

Register and catalog data for all selected electrical, mechanical and control equipment.

The working drawings, including delineation of a proposed phasing plan for the construction work and demolition drawings, and the draft of final construction specifications. Construction documents shall demonstrate attainment of all performance requirements for the major design-build elements of the project.

a) The 65% INTERMEDIATE SUBMISSION documents shall address the major selective demolition and new work required, the location(s) proposed for the new vaults and equipment, and shall include the proposed design & construction methods needed to provide for building access and installation of the new vaults and equipment. Drawings shall provide for design development sufficient to include placement of major equipment, and routing of associated feeders. etc.

b) The 65% INTERMEDIATE SUBMISSION documents shall prescribe the proposed methodology and implementation strategy required for cutovers and removal of the existing distribution system equipment when the installation of the new distribution system equipment is completed.

c) The 65% INTERMEDIATE SUBMISSION documents shall provide a carefully coordinated, “step-by step” Construction Phasing Plan. The construction-phasing plan shall address general conditions and agency specific factors impacting the construction in compliance with the project contract requirements and specifications. (e.g. Work hour restrictions, Security and access requirements, Staging and storage area space limitations Need to clean work areas on a daily basis, Removal and disposal of materials by utilization of a external trash-chute & dumpster site, etc.); The construction-phasing plan shall clearly define the proposed phasing methodology and implementation strategy required for construction. The Construction Phasing

Plan shall be provided on the drawings, and referenced in the specifications and shall:

(1) Identify the phasing stages, sequence of implementation, and implementation strategy needed for the work.

(2) Provide the necessary methods, measures, and procedures to be used by the Contractor for performance of the work in an "occupied" building during "off-hours" and weekends.

(3) Include provisions needed to mitigate the disruption of ongoing building activities and related services, and to allow for tenant use and occupancy during construction.

(4) Prescribe methods for installation of the equipment in any architectural or historically “sensitive” locations as determined.

(5) Provide that the work required by the design documents can be successfully implemented for construction.

(6) Early commencement of selective demolition, including utilization of exterior trash chute and dumpster site plan.

(7) Maximize the constructability potential for the project.

(8) Fully comply and submit to GSA building management for approval;

request forms for any outage(s), de-re-energize, brazing/cutting/capping, etc. 72 hours prior to initiation.

(9) Minimize any anticipated disruptions to the building occupants.

(10) Ensure fully operational and adjacent mechanical, indoor air quality measures, electrical and low-voltage systems during phasing and construction.

(11) Provide the estimated time duration(s) for any disruptions or required outages.

(12) Provide for the work to be coordinated and scheduled so that there are no significant disruptions to the daily operations of the building(s) unless otherwise determined and approved beforehand.

(13) Provide that the proposed construction phasing plan “stages” are carefully coordinated and confirmed with the GSA and USAID representative(s) during the 65% Design Phase, and shall be approved by GSA and USAID prior to delivery of the 95% Pre-Final submission.

E. 95% Pre-Final Design Submission: Prepare and submit a 95% PRE- FINAL DESIGN

SUBMISSION approximating the 95% (ninety-five percent) of design completion. The

95% Pre-Final Design Documents submitted shall approximate Ninety Five Percent

(95%) design completion and shall serve as a "check-set" submission in advance of the

100% Final Design Documents submission.

a) 95% Pre-Final Documents: The “Pre-Final” working drawings submitted shall accurately depict/describe all work (materials, new construction) to be performed within all work areas.