Equipment Purchase SOW (SSS) 2-18.pdf

STATEMENT OF WORK (SOW)

Procurement of IUID Marking Equipment

(Three Machine Types)

Prepared for: Air Force Sustainment Center (AFSC) Prepared by: AFSC/A6C

Date: 18 Feb 2026

1.0 PURPOSE

This Statement of Work (SOW) defines the minimum functional, technical, performance, safety, software, documentation, delivery, installation, training, warranty, and support requirements for the procurement of Item Unique Identification (IUID) marking equipment for the United States Air Force. The equipment shall support permanent direct part marking (DPM) and/or IUID label marking in accordance with MIL-STD-130N (including Change 1, as applicable) and other referenced standards.

2.0 BACKGROUND

The Air Force requires compliant IUID marking systems to support asset tracking, traceability, accountability, and logistics operations across multiple installations. The Government currently operates systems of similar capability and form factors; this procurement is intended to acquire functionally equivalent systems that meet or exceed the minimum requirements herein.

3.0 SCOPE

The Contractor shall provide new turnkey marking systems, including all accessories, documentation, delivery, installation, configuration, training, and acceptance testing. The Government intends to procure the following quantities by machine type:

Machine Type Description (Baseline) Quantity

Type A

(Delivered to Tinker AFB)

Clamshell-style enclosed DPM laser marking workstation (or equivalent)

Type B

(Delivered to Robins AFB)

Flatbed CO₂ laser engraving/cutting system with labeling support (or equivalent)

Type C

(Delivered to Hill AFB)

Roll-fed IUID label laser marking system (or equivalent)

4.0 BRAND-NEUTRALITY AND FUNCTIONAL EQUIVALENCY

References to existing systems (e.g., “Clamshell,” “Revolution,” or “Epilog with Brady” configurations) are provided solely to communicate the Government’s current baseline capability. Offerors may propose equipment from any manufacturer provided the proposed solution meets or exceeds all minimum requirements in this SOW and is capable of performing the same operational mission.

Where this SOW identifies a technology, component, feature, or brand name, it shall be interpreted as “or equivalent.” Offerors shall clearly identify any proposed alternatives and demonstrate equivalency in their proposal.

5.0 APPLICABLE DOCUMENTS

The following documents form a part of this SOW to the extent specified herein. The most current revision in effect at time of solicitation applies unless otherwise specified.

MIL-STD-130N, Identification Marking of U.S. Military Property (including Change 1, 16 Nov 2012) – Data Matrix quality requirements include ISO/IEC 15415 minimum grade 3.0/05/650, with noted exceptions.

DFARS 252.211-7003, Item Unique Identification and Valuation (as applicable).

ISO/IEC 15415, Information technology — Automatic identification and data capture techniques — Bar code symbol print quality test specification — Two-dimensional symbols.

ISO/IEC TR 29158 (AIM DPM), Direct Part Mark (DPM) Quality Guideline (latest revision).

FDA 21 CFR 1040.10 (laser product performance standard), and applicable ANSI Z136.1 laser safety standard (current revision).

Air Force/DoD installation access, safety, environmental, and cybersecurity requirements for

Hill AFB, Tinker AFB, and Robins AFB (as provided at award).

6.0 GENERAL REQUIREMENTS (ALL MACHINE TYPES)

6.1 Condition. All equipment shall be new (not refurbished) and delivered in manufacturer’s original packaging, unless otherwise approved by the Government.

6.2 Compliance. The complete system (machine, accessories, and verification) shall enable IUID marks that meet MIL-STD-130N requirements, including Data Matrix ECC200 encoding, ISO/IEC 15434 formatting (as applicable to the Government’s process), and verification/grading per ISO/IEC 15415 and/or ISO/IEC TR 29158 (AIM DPM) depending on marking method.

6.3 Marking content. Systems shall support permanent marking of: (a) alphanumeric text (including variable serial numbers), (b) 1D barcodes (where used), (c) 2D Data Matrix ECC200 symbols, and (d) logos/simple graphics. Systems shall support automatic serialization and date/time stamping.

6.4 Templates and variable data. Systems shall support mark templates (operator selects a template, enters/receives variable values, runs job) and variable fields (serial/lot/part number, prefixes/suffixes, counters, date/time).

6.5 Data integrity and logging. Marking software shall support user roles, audit/event logging, and report generation suitable for traceability and quality documentation.

6.6 Electrical. Unless otherwise specified under a machine type, each system shall operate on standard U.S. facility power (110–240 VAC, 50/60 Hz, single phase) or vendor shall clearly state power requirements. Auto-switching power supplies are preferred.

6.7 Safety. Systems shall include emergency stop, key switch (where applicable), and safety interlocks (as applicable). Systems shall be Class 1/closed and interlocked during normal operation, or the vendor shall provide a compliant safety plan and required PPE/controls for any non-Class-1 configuration.

6.8 Fume extraction/ventilation. Systems shall include an appropriate fume extraction solution (integrated or external) suitable for laser marking operations, with HEPA filtration (minimum) and any additional filtration required for materials processed.

6.9 Documentation. Contractor shall provide operations manual(s), maintenance manual(s), recommended preventive maintenance schedule, and consumables list (filters, lenses, etc.).

6.10 Support. Contractor shall provide technical support (remote and/or on-site) and identify response times, service coverage, and escalation procedures.

7.0 MACHINE TYPE REQUIREMENTS

Each machine type below shall be proposed and priced separately. The Government may award for one or more machine types.

7.1 TYPE A – CLAMSHELL-STYLE DPM LASER MARKING WORKSTATION (OR EQUIVALENT)

Quantity: 3 Marking Machines

Intended use: Enclosed direct part marking (DPM) of metallic components and industrial plastics in a production environment, supporting IUID compliance.

Laser: Diode-pumped marking laser (e.g., pulsed fiber) with minimum 20 W output; vendor may propose higher wattage (quote options separately).

Architecture: Master Oscillator Power Amplifier (MOPA) / Q-switched pulsed marking capability, frequency range approximately 20–100 kHz.

Beam delivery: Industrial closed-loop galvanometer scanners rated for continuous production use.

Aiming: Visible red pointer (or equivalent) for mark location.

Marking field: Circular field minimum 4 in diameter; capability up to 5 in diameter minimum.

Larger fields (e.g., 6 in) may be offered as options.

Z-axis: Programmable Z-axis and/or adjustable focus to accommodate part height and fixtures.

Enclosure: Clamshell-style or equivalent access design with laser-safe viewing window; Class

1 safety enclosure with interlocks.

Frame/cart: Robust welded steel frame or equivalent suitable for shop floor use (baseline form factor approx. 30 x 30 x 36 in frame), with mobility as required (locking casters).

Fume extraction: HEPA filtration system suitable for laser marking operations.

Control PC: Industrial PC with Windows 11, monitor, keyboard/mouse; network-capable for

Air Force NIPRNet connection subject to local cyber requirements.

Software: USAF-approved IUID/DPM marking software (e.g., Traceable-IT T1 or equivalent) supporting text manipulation, 2D Data Matrix ECC200 marking, import of drawings/picture files, project/template setup, database binding, user manager/security settings, certified reports and operating log.

Verification: Modular verification station (or equivalent) capable of reading/verifying 2D Data Matrix symbols and text (OCR/OCV as needed), with minimum 1600 x 1200 resolution imaging and reporting.

Overall max dimensions (72H x 42W x 36D) Stand/Stage/Track, platform size baseline 10x12 to 12x14 Integrate with 60+ existing AF Systems/workflows and machines

Minimum marking performance:

Must produce marks readable/scannable with common 2D barcode scanners and compliant verifiers.

Must achieve Data Matrix symbol quality meeting MIL-STD-130N requirements (ISO/IEC 15415 minimum overall quality grade 3.0/05/650; allowances for MOD/SC per MIL-STD- 130N as applicable).

Vendor shall state achievable minimum cell/module size and minimum text size for metals listed, and any material limitations (coatings, reflectivity, heat-sensitive polymers).

7.2 TYPE B – FLATBED CO₂ LASER ENGRAVING/CUTTING SYSTEM WITH LABELING SUPPORT

(OR EQUIVALENT)

Quantity: 2 Marking Machines

Intended use: Engraving and/or cutting of non-metallic materials and coated materials, and production support for identification plates/labels, consistent with current flatbed CO₂ workflow.

Machine type: Flatbed-style CO₂ laser engraving and cutting system.

Laser power: Minimum 30–40 W CO₂. Offerors are encouraged to quote higher wattage options separately.

Laser source: Digitally controlled, air-cooled CO₂ laser tube(s) that are modular and field replaceable/upgradeable (or equivalent).

Engraving area: Minimum 24 in x 12 in (610 x 305 mm).

Z clearance / material thickness: Capability for 4–6 in material thickness with table/grid removed (or equivalent).

Materials: Must be capable of engraving and/or cutting at minimum: wood, acrylic, fabric, glass, coated metals, ceramic, Delrin, leather, marble, matte board, melamine, paper, mylar, rubber, wood veneer, fiberglass, painted metals, tile, plastics, cork, and anodized aluminum.

Ability to mark bare metals using metal marking compound/solution is required.

Control panel: Machine display showing stored file names and job parameters (speed, power, runtime, etc.).

Memory/buffer: Job storage/buffering capability supporting large files (≥64 MB) and rolling buffer (or equivalent).

Operating modes: Raster engraving, vector cutting, and combined raster/vector mode.

Motion control: High-speed servo motion control with linear encoding (or equivalent) for precise positioning.

Resolution: User-selectable up to 1200 DPI (75–1200 DPI increments or equivalent).

Speed/power control: Control in 1% increments to 100%; vector color mapping (or equivalent).

Ventilation: External exhaust interface; nominal 4 in output connection or equivalent.

Workstation/enclosure: Laser-safe enclosure with viewing window; easy access for loading fixtures.

Electrical: Auto-switching 100–240 VAC, 50/60 Hz, single phase, 15 A (or equivalent). System shall include battery backup for safe shutdown during power loss.

Mobility: Include a 30-foot cord reel (or equivalent) for mobile flexibility where required.

Standard features: Red dot pointer, air assist, autofocus, 2 in focus lens, relocatable home, and similar standard accessories required for equivalent operation.

Control PC: Industrial PC with Windows 11 and monitor; network-capable for Air Force

NIPRNet connection subject to local cyber requirements. Vendor shall provide all required drivers and integration guidance.

Overall max dimensions (72H x 42W x 36D) Stand/Stage/Track, platform size baseline 10x12 to 12x14 Integrate with 60+ existing AF Systems/workflows and machines

Labeling/Brady compatibility requirement (baseline workflow support):

Offeror shall include an option to provide a thermal transfer label printer compatible with industrial identification labels (e.g., BradyPrinter i3300/i7100 class or equivalent), supporting barcode/2D code printing and variable data.

Thermal transfer printer minimum capability: 300 DPI, maximum label width ≥4.25 in, and media sensor adjustment (automatic or equivalent).

Offeror shall list supported label media types/sizes and recommended materials for industrial environments (chemical/abrasion resistance).

Offeror shall provide software capable of creating MIL-STD-130N compliant UID labels (e.g., Brady Workstation/LabelMark or equivalent) and demonstrate capability to generate compliant Data Matrix ECC200 with required syntax.

7.3 TYPE C – ROLL-FED IUID LABEL LASER MARKING SYSTEM (OR EQUIVALENT)

Quantity: 8 Marking Machines

Intended use: High-volume, roll-fed production of IUID-compliant labels meeting MIL-STD-130N, using laser marking technology and integrated cut-off to minimize waste.

Laser core: Air-cooled pulsed fiber laser system with minimum 20 W (or equivalent); lifetime rating ≥100,000 lasing hours (or equivalent).

Electrical: 110 VAC, 60 Hz (or equivalent); vendor shall state full duty cycle current draw (baseline ~4.5 A).

Integrated network controller; system shall be self-contained with integrated PC controls, built-in monitor, and USB keyboard (or equivalent).

Software: Traceable-IT software with tag/label design wizard (or equivalent), supporting variable data, serialization, and templates.

Media feed: Electrical roll feed compatible with 4.72 in x 1,000 ft Tesa® tape (or equivalent industrial label media).

Cutting: Laser tag cut-out and mechanical cut-off (or equivalent) with tape reset/minimal tape waste features.

Optics: Lens suitable for small-feature IUID marks (baseline FT165 with ~0.00075 in beam diameter, or equivalent).

Enclosure: Class I safety enclosure with interlocks.

Cart/base: Welded steel frame cart (baseline 18 x 40 x 42 in OAH) with locking casters, or equivalent.

Fume extraction: Integrated fume extraction with HEPA filtration; baseline 350 CFM extraction (or equivalent).

Physical: Nominal system footprint approximately 16.5 x 16.0 x 15.85 in (without media feed roll) and weight ~50 lbs (or equivalent) for the head unit.

Compliance: Labels produced shall meet MIL-STD-130N and DoD UID label requirements.

Overall max dimensions (72H x 42W x 36D) Stand/Stage/Track, platform size baseline 10x12 to 12x14 Integrate with 60+ existing AF Systems/workflows and machines

8.0 Software Requirements:

The contractor must provide one year of software support, including updates and troubleshooting.

The contractor shall be responsible for ensuring the provided software is successfully added to the Air Force Evaluated Product List (EPL). This includes providing a complete software package to the Government Sponsor for testing and evaluation.

When software deficiencies or vulnerabilities are identified during the EPL approval process, the contractor shall submit a comprehensive remedy to the Government for review and testing within 30 calendar days of being notified of the deficiency.

The contractor's performance requirements include making all necessary changes and updates to the software to enable it to meet A6 approval in a timely manner. The contractor's support in this capacity shall continue until the software is officially approved and placed on the EPL.

The contractor shall provide a one-year warranty covering parts, labor, and repairs. This warranty period will begin upon successful installation and acceptance of the equipment. The contractor must also provide one year of software support, including updates, troubleshooting, and assistance with technical issues related to software functionality.

9.0 DELIVERABLES

9.1 Equipment. Provide quantities specified in Section 3.0 for each machine type, including all accessories, fixtures, and consumables necessary for initial operation.

9.2 Documentation. Provide complete manuals, preventive maintenance schedule, recommended spare parts list, and consumables list.

9.3 Training. Provide on-site training per Section 10.0.

9.4 Acceptance test artifacts. Provide completed acceptance test checklist, sample mark results, and verification reports for Government retention.

10.0 DELIVERY, INSTALLATION, AND ACCEPTANCE

10.1 Delivery locations. Systems shall be delivered to Air Force installations including:

Hill AFB (UT): For the 8 TYPE C – ROLL-FED IUID LABEL LASER MARKING SYSTEM (OR

EQUIVALENT)

o DoDAAC: FH2003, 5832 H AVE BLDG 843 HILL AFB, UT 84056-5716 UNITED

STATES

o Contact: Nathan Duke DSN: 777-5024 Tinker AFB (OK) o 3001 Staff Drive, Tinker AFB, OK 73145 o Contact: Timothy Parker DSN: 312-852-5442

Robins AFB (GA) o 640 Macon Street, Robins AFB, GA 31098 o Contact: Jeffrey McCracken DSN: 472-0943

Final quantities per location and ship-to addresses will be provided at award or via post-award direction from the Contracting Officer or COR.

10.2 Delivery timeline. Unless otherwise specified at award, delivery and installation shall be completed within 30 calendar days of contract award.

10.3 Installation and configuration. Contractor shall install, level, connect, configure, and verify each system at each base, including fume extraction setup and operational verification.

10.4 Acceptance testing. Contractor shall support acceptance testing for each system.

Acceptance testing shall not exceed one (1) business day per system and shall include, at minimum:

Power-on/self-test and safety interlock validation.

Marking software installation and demonstration of template/variable data/serialization.

Production of sample marks (text + Data Matrix ECC200) on representative materials (at minimum: anodized aluminum, stainless steel, and one industrial plastic).

Verification/grading of produced Data Matrix symbols using the provided verification system and/or Government verification equipment, demonstrating compliance with MIL-STD-130N symbol quality requirements.

Demonstration of fume extraction performance and safe operation.

Acceptance shall be contingent upon successful completion of the above and delivery of all documentation and training.

11.0 TRAINING

The Contractor shall provide on-site training for Government personnel at each installation (or as otherwise directed). Training shall be a minimum of two (2) days, six (6) hours per day, and shall include safe operation, job setup, template use, basic troubleshooting, routine maintenance, and verification/report generation.

12.0 WARRANTY AND SUPPORT

Contractor shall provide at minimum a one (1) year warranty covering parts, labor, and repairs beginning with successful installation and acceptance. Contractor shall provide at minimum one

(1) year of software support, including updates (where applicable), troubleshooting, and assistance with technical issues. Contractors shall state support for response times and service coverage (remote and on-site options).

13.0 ON-BASE REQUIREMENTS

Contractor personnel shall comply with all installation access, safety, environmental, and security requirements. The Government will provide local points of contact and any installation-specific supplements as needed. Sections below provide Tinker AFB requirements as a baseline example; Hill AFB and Robins AFB may impose additional or differing requirements which the Contractor shall comply with at no additional cost unless otherwise specified in the contract.

13.1 TINKER AFB REQUIREMENTS (BASELINE EXAMPLE)

On Base Requirements

Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions, or regulation changes during the term of this contract.

Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force Instruction (AFI) 32-7086, "Hazardous Materials Management" Tinker AFB procedures per Tinker Air Force Base Hazardous Waste Management Plan (TAFB HWMP) and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086 "Hazardous Material Management" and OC-ALCI 32-101 "Air Quality Record Keeping Procedure". Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the Contractor shall certify "No HAZMAT will be brought on base" or ''No HAZMAT Usage" by official correspondence. This certification shall be provided to the COR within ten (10) days after award. Upon COR receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the Contractor, or administrative and disciplinary action for the latter shall be assessed if found in violation of above certification.

The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker AFB.

Contractors shall be compliant with HAZMAT management procedures per Oklahoma City Air Logistics Complex (OC-ALC) Supplement to AFI 32-7086 "Hazardous Materials Management".

The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the COR monthly, the last business day of each month, or when the required work is completed. The COR will forward the records to the Unit Environmental Coordinator (UEC) no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

Safety Data Sheet (SDS) and Labeling: Upon COR receipt of the “No HAZMAT Usage" certification, the requirements of this section no longer apply. The Contractor shall not transport, ship, or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the COR, ten (10) calendar days after contract award date all Safety Data Sheets (SDSs) and a completed OC-ALC Form 152, SDS Information Sheet. The Contractor shall receive approval from the COR prior to shipping any chemical, material, or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information prior to shipping to Tinker AFB IAW OSHA Hazardous Communication Standard Title

29 CFR Part 1910.1200 (2012): product identifier; signal word· hazard statement(s);

precautionary statement(s); pictogram(s); and name, address and telephone number of the chemical manufacturer importer or other responsible party. The COR will forward all SDS submittals to 72 ABW /CEIE for approval. A current manufacturer SDS shall be submitted to the COR if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the Contractor shall certify ''NO Hazardous Waste Generation" by official correspondence. This certification shall be provided to the COR within ten (10) days after award. Upon COR receipt of the ''No Hazardous Waste Generation" certification, the requirements of this section no longer apply. Appropriate penalties for the Contractor or administrative and disciplinary action for the latter shall be assessed if found in violation of above certification. The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the COR if the required waste containers are not available on site.

Discharges: Any discharges into Tinker's industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Wastewater Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance).

Notice of intent documentation shall be provided to the COR within ten (10) days after award.

The COR will submit the required notice of intent documentation to the UEC for 72 ABW /CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure wastewater discharges that may contain pollutants resulting from any contracted service, go to a state or federally permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW). The Contractor shall provide official correspondence ten (10) calendar days after contract award date to the COR from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environmental effects the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the COR and UEC. The Contractor shall provide five (5) copies of a typed or written reports about the incident within four (4) clock hours as follows:

One (1) copy to CO, two (2) copies to the COR, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

Name and contract number of the person reporting the spill Date and time of the incident Location and source of the spill Substance or pollutant that was spilled Amount that was spilled and the rate it was discharged Any damage or injuries that were involved Extent of the area impacted Potential hazards Actions that were taken Organizations that were contacted

Remarks Section – that address the cause of the spill (e.g. human error, equipment failure, etc.)

and whether 911 was called and which agencies responded.

Environmental Training: Upon COR receipt of the “No Hazardous Waste Generation” certification the requirements of this section no longer apply. Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.skillsoft.com/catalog/detail.asp?CourseCode=eshsaha34shenus00000Q http://www.lion.com/Storing-Hazardous-Waste-for-LQGs the Contractor's expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten

(10) calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures per TAFB HWMP “Hazardous Waste Management”.

Reserved

Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards and this SOW.

Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE) trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2. and A4.4.4. (Initial)/A4.4.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc (DVD) provided by the GPOC or the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM.

The Contract Manager shall provide written certification to the GPOC for each employee within ten (10) business days after the contract award date. The certification shall have the title of the training, the name of the person who received the training and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the GPOC prior to the employees starting work in the OC-ALC shops.

Every 36 Months, the Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide written certification to the GPOC.

Tool Control and Accountability: N/ A (if applicable)

Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

Visitors Pass: The Contractor shall contact the Government POC seven (7) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The Government POC will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration Building 6611 at the Tinker Gate, which is South of I-40 off Air Depot Blvd.

Foreign Nationals: The Contractor shall notify the Government POC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations and AFI 91-203 “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and Appendix C. The Contractor shall notify the CO, Government POC, and Government Contract Administrator (CA) within one (1) business day of any injuries that occur to Contractor personnel while they are on the installation.

13.2 HILL AFB REQUIREMENTS

Contractors shall comply with Hill AFB access control, safety, environmental, and occupational health requirements. Contractor shall coordinate delivery scheduling, installation windows, and badging/escorts through the Government POC and local security office prior to arrival.

13.3 ROBINS AFB REQUIREMENTS

Contractors shall comply with Robins AFB access control, safety, environmental, and occupational health requirements. Contractor shall coordinate delivery scheduling, installation windows, and badging/escorts through the Government POC and local security office prior to arrival.

14.0 PROPOSAL SUBMITTALS (FOR EVALUATION)

14.1 Compliance matrix. Offeror shall provide a completed compliance matrix mapping each SOW requirement to the proposed solution, including page references to datasheets or manuals.

14.2 Datasheets and drawings. Provide manufacturer datasheets for all major components (laser source, enclosure, motion system, fume extractor, verifier, PC).

14.3 Facility requirements. Provide electrical load, ventilation/exhaust requirements, heat output, and any special facility needs.

14.4 Software description. Provide description of marking software features including IUID compliance, database binding, user management, logging, reporting, supported file formats, and licensing model.

14.5 Cyber/security. Identify network interfaces, supported OS versions, patch/update approach, and any required admin privileges or ports for operation.

14.6 Warranty/support. Provide warranty terms, service plan options, and response times.

15.0 GOVERNMENT POINTS OF CONTACT

Government points of contact (Contracting Officer, COR, technical SME, and delivery contacts for each base) will be provided at time of award.

16.0 HOURS OF OPERATION

Monday through Friday 0600-1700 CST

17.0 EMERGENCY PROCEDURES

The Contractor personnel shall follow the direction of the Government personnel regarding emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergencies. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

18.0 COMMANDERS SAFETY INTENT

The safety of everyone on Tinker AFB, Hill AFB, and Robins AFB is our top priority. All Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment. Everyone working on Tinker AFB, Hill AFB, and Robins AFB is challenged to find fix (if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precautions to prevent accidents and preserve the health/safety of each Contractor and government employee.