Equipment Maintenance Database_ SON.pdf
PDF 144 KB Posted
- Attached to
- Request for Information (RFI) - Subscription for Equipment Maintenance Database, Support and Services
- Solicitation number
- RFI_EquipmentMaintenanceDatabaseSMD2025
About this file
This Statement of Need (SON) details a subscription requirement for the Program Executive Office (PEO) Soldier's Soldier Medical Devices (SMD) program, seeking a comprehensive database suite for equipment maintenance and management. The subscription must provide access for 80 concurrent users and include six distinct database services: Biomedical Preventative Maintenance, Cloud Document Storage, Facilities Maintenance, Surgical Instrument and Equipment, Tissue and Implant, and Consumable Databases.
The government requires the vendor to provide extensive documentation libraries, including service manuals, technical publications, Instructions for Use (IFUs), safety data sheets, and regulatory compliance documentation. Key essential characteristics include cloud-based accessibility, integration with government IT systems, technical support, and archival capabilities (up to 30 years for some documents). The initial subscription is for one year with options to renew annually for four additional years, contingent on continued need and funding availability. The technical point of contact is Mr. Dana Love from Fort Detrick, Maryland, who can be reached at dana.b.love.civ@army.mil or (301) 619-6818.
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| File | Type | Posted |
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| Attachment 1_Equipment Maintenance Database.pdf |
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Text version
Statement of Need (SON)
Title: SUBSCRIPTION FOR EQUIPMENT MAINTENANCE DATABASE, ASSOCIATED
SUPPORT, AND SERVICES
Requiring Activity/Agency Name: Program Executive Office (PEO) Solider (S)
Program Name: Soldier Medical Devices (SMD)
1. PURPOSE: The purpose of this acquisition is to procure a subscription suite of database services, including the Biomedical Preventive Maintenance (PM) Database, Cloude Document Storage, Facilities Maintenance Database, Surgical Instrument and Equipment Database, and Tissue and Implant Database. These services are essential for managing and maintaining critical healthcare operations, ensuring compliance with regulatory standards, and supporting the efficient tracking and management of biomedical equipment, surgical instruments, facilities, and tissue/implant inventory.
2. SCOPE: The subscription must provide access for 80 users for the following services:
a. Biomedical Preventative Maintenance (PM) Database- a comprehensive platform for scheduling, tracking, and documenting preventative maintenance activities biomedical equipment
b. Cloud Document Storage- Secure cloud-based storage for critical documents, ensuring accessibility, and compliance with data retention policies
c. Facilities Maintenance Database- A tool for managing maintenance schedules, work orders, and asset tracking for healthcare facilities
d. Surgical Instrument and Equipment Database- A database for tracking surgical instruments and equipment, including inventory management and sterilization records
e. Tissue and Implant Database- A system for managing tissue and implant inventory, including tracking, expiration dates, and regulatory compliance
f. Consumable Database- Manufacturer's guide on how to use, clean, and dispose of device consumables.
3. ESSENTIAL CHARACTERISTICS: The Government requires a subscription that shall meet the following MECs:
# MECs Required Characteristic Required
Characteristic Met ( Y/N)
Biomedical Preventative Maintenance (PM) Database
The vendor shall provide a database with service manuals, technical publications, letter of Obsolescence, and preventive maintenance
Facilities Maintenance Database
The vendor shall provide an equipment database library with cleaning, user and service manuals, and preventative maintenance information for non-medical equipment
# MECs Required Characteristic Required
Characteristic Met ( Y/N)
Surgical Instrument and Equipment Database
The vendor shall provide an equipment database library that provides Instructions for Use (IFUs) and operator manuals for cleaning and sterilizing reusable surgical instruments, devices, and medical equipment
4 Tissue and Implant Database
The vendor shall provide an equipment database library that provides IFUs and package inserts for biologic and non-biologic implantable items;
archived for ten years with federal and state registrations and certificates
5 Dental Database The vendor shall provide a database library that provides dental instruments, equipment, SDS, implants, and consumables
6 Safety Data Sheet (SDS) Database
The vendor shall provide a safety data sheet database (SDS) and Material Safety Data Sheet (MSDS) relevant to healthcare settings; archived for thirty years
7 Cloud – Based Accessibility
The vendor shall provide cloud-base access to database and document storage.
8 User Access The vendor must provide a database that supports concurrent access for up to 80 users.
9 Integration The vendor must provide a database that is compatible with government IT systems and workflows
10 Customer Support The vendor shall provide technical support, training, and resources, and regular updates to the platform
11 Regulatory Compliance
The vendor must ensure compliance with applicable healthcare regulations and standards.
12 Consumable Library
The vendor shall provide database library access to manufacture instructions on how to use and dispose of consumables / single-use items and chemicals IFUs.
4. PERIOD OF PERFORMANCE: This subscription is required for 1 year with the option to renew annually for 4 years, based on continued need and funding availability.
5. TECHNICAL POINTS OF CONTACT:
Mr. Dana Love 1240 Rocky Springs Rd.
Fort Detrick MD 21702 dana.b.love.civ@army.mil
(301) 619-6818 mailto:dana.b.love.civ@army.mil
File details come from the government source that posted it. Updated .