Equestrian_Center_Bagged_Shavings.pdf

PDF 172 KB Posted Sep 30, 2025

Attached to: Equestrian Center Bagged Shavings
Solicitation number: Equestrian 9-29-25
Issued by: Escambia County, Florida

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Written by GovTribe AI · Oct 13, 2025

This is a Request for Quote (RFQ) issued by Escambia County's Parks and Recreation Department for the Equestrian Center's bagged shavings procurement for fiscal year 2025-2026. The county is seeking quotes for 7 semi-trailer loads of large flake shavings throughout the year, with quantities not guaranteed. The RFQ was released on September 30, 2025, with a question submission deadline of October 3, 2025, and a quote submission deadline of October 7, 2025, at 12:00 pm. Vendors must submit electronic quotes through OpenGov Procurement by creating a free account and uploading the required documentation, including a signed quote form, supporting specifications, Sunbiz registration proof, and a W-9.

Vendors must comply with Escambia County's general terms and conditions, which are available online, and provide a certificate of insurance that meets the county's standard requirements and lists Escambia County as an additional insured. The delivery specifications require a truck that can be unloaded via forklift and pallet jack, with a non-grooved floor and pallets in good condition. Interested vendors should contact Adam Reed, Deputy Director, at awreed@myescambia.com or (850) 475-5220 for any questions. Vendors outside Florida must register in Sunbiz before payment can be issued or the award finalized.

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File	Type	Posted
Equestrian_Center_Bagged_Shavings.pdf	PDF	Sep 30, 2025
Equestrian_Center_Bagged_Shavings_Quote.docx	DOCX document	Sep 29, 2025
Equestrian_Center_Bagged_Shavings_Quote.docx	DOCX document	Sep 29, 2025

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RFQ

Equestrian 9-29-25

EQUESTRIAN CENTER BAGGED SHAVINGS

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: September 30, 2025

DEADLINE FOR QUESTIONS: October 3, 2025

RESPONSE DEADLINE: October 7, 2025, 12:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

RFQ

Equestrian Center Bagged Shavings

1. Introduction

2. Project Details

3. General Terms and Conditions

4. Vendor Submissions

Attachments:

A - Equestrian_Center_Bagged_Shavings_Quote

RFQ #Equestrian 9-29-25 Title: Equestrian Center Bagged Shavings

1. Introduction

1.1. Summary

The Escambia County Equestrian Center is requesting quotes for bagged shavings for FY25-26 year. We are requesting 7 semi-trailer loads of the large flake bags throughout the year (quantities not guaranteed). Parks staff will unload via forklift and pallet jack. We require a truck that is loaded in a manner in which we can use a pallet jack, which does not have a grooved floor, and with all pallets in good condition. For questions, please call the Equestrian Center at 850-941-6042.

1.2. Contact Information

Adam Reed

Deputy Director

1651 E Nine Mile Road

Pensacola, FL 32514

Email: awreed@myescambia.com

Phone: (850) 475-5220

Department:

Parks and Recreation

1.3. Timeline

Release Project Date September 30, 2025

Question Submission Deadline October 3, 2025, 12:00pm

Quote Submission Deadline October 7, 2025, 12:00pm

2. Project Details

2.1. Important Instructions for Electronic Submittal

Escambia County is accepting electronic quote submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. All bidders must fill out quote sheet and upload into OpenGov by Tuesday, October 7th at 12:00pm.

2.2. Scope of Work or Project Details

mailto:awreed@myescambia.com tel:(850)475-5220 https://procurement.opengov.com/governments/3340/signup

RFQ #Equestrian 9-29-25 Title: Equestrian Center Bagged Shavings

3. General Terms and Conditions

Escambia County General Terms and Conditions apply to all Purchase Orders resulting from a request for quotes. See the full list of terms and conditions here:

https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

If you are performing work on Escambia County property, you must provide proof of a certificate of insurance that meets the County’s standard requirements and lists Escambia County as an additional insured. Vendors should contact the designated department or project representative to confirm specific insurance requirements before proceeding with work.

4. Vendor Submissions

4.1. I understand that this is a written quote request not a formal bid or solicitation. *

☐ Yes

☐ No

*Response required

4.2. Quote Form *

Upload your SIGNED Quote form.

*Response required

4.3. Supporting Documents or Specifications for Quotes

Please upload any supporting documents for your quote here such as technical or detailed specifications for solution provided.

4.4. Proof of Sunbiz Registration*

Please provide proof of Sunbiz registration in your submission packet for the quote. Vendors outside the State of Florida are still eligible to participate in purchases with Escambia County, but you must register in Sunbiz before we can issue a payment or finalize the award.

*Response required

4.5. W-9*

Please Provide a copy of your W-9. If awarded the quote, the department will need your W9 to add you to our system for issuing a Purchase Order.

*Response required https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

File details come from the government source that posted it. Updated Oct 13, 2025.