Requirements_Document_-_ProStep_2018.pdf

GSA, PBS

Solicitation Number: EQIPSA-18-0010 Page 1 of 4

Requirements Document for Supplies PR#/ Solicitation # EQIPSA-18-0010 PROSTEP Software (Subscription) Licenses Renewal

Requirement for the Office of Public Buildings Information Technology Services

Government Points of Contact

Jon Owens Program Office POC / Contracting Officer Representative (COR) GSA Office of Public Buildings Information Technology Services (PB-ITS) 1800 F St NW, Suite 1400 Washington, DC 20405 Jon.Owens@gsa.gov

Judith Hicklin Contract Specialist PBS/Acquisition Services Division 1800 F Street, NW Washington, D.C. 20405 judith.hicklin@gsa.gov

Background/ Brief Explanation for Award

PB-ITS is implementing the Central Facilities Repository (CFR) to centralize all current building information. The data will be leveraged for various facilities projects, including operations and maintenance, renovation, and additions. The CFR allows users to view building information model (BIM) information as 3D PDF files on any device that can access the CFR without installing specialized BIM software on those devices. This capability increases the accessibility of BIM information and improves general efficiency for CFR users. However, the CFR team currently must manually create 3D PDF files and set access rights for each file whenever new IFC files are added to the CFR.

GSA evaluated 3 other similar products – PDF3D, Bluebeam, and Safe Software. We found that PDF3D and Bluebeam did not offer the desired 3D PDF conversion capabilities, and that Safe Software is overly complicated. Therefore, when GSA planned the procurement of the Tetra 4D desktop software it now uses, it intended to also procure the compatible server tool from Tetra 4D. In addition, Tetra4D was the only official carrier for the Adobe 3D PDF specification.

Since the server tool is now a ProStep product, GSA must now procure the server tool from ProStep.

mailto:Jon.Owens@gsa.gov mailto:judith.hicklin@gsa.gov

Solicitation Number: EQIPSA-18-0010 Page 2 of 4

ProStep is a server tool that can be triggered with automation each time a new IFC file is uploaded to the CFR.

This award includes maintenance for 3 licenses to use in GSA’s 3 environments – development, testing, and production – based on PB-ITS’ standard process.

Type of Award This award will be a firm-fixed price award based on a 20% discount off of the provider's published sales price.

This Award Shall Procure the Following:

Line Item

Part, Manufacture, or Model Number

Description (size, color, dimensions, version)

Qty

1 MAINT-ID-PDF-

BCPU-UNL

Annual Software Maintenance - PROSTEP PDF Generator 3D for Adobe® LiveCycle® Base Component

– including Adobe® LiveCycle® Workbench®, Adobe® LiveCycle® Designer® (1 CPU – Unlimited Users)

2 MAINT-ID-PDF-

C01CPU-UNL

Annual Software Maintenance - IFC Class 1 CAD- Translator for PROSTEP PDF Generator 3D / Adobe® LiveCycle® - Conversion of 3D data into 3DPDF (PRC OR U3D) (1 CPU Unlimited Users)

3 MAINT-ID-PDF-

BCPU-UNL

DEVELOPMENT or TEST License Annual Software Maintenance - PROSTEP PDF Generator 3D for Adobe® LiveCycle® Base Component – including Adobe® LiveCycle® Workbench®, Adobe® LiveCycle® Designer® (1 CPU – Unlimited Users)

4 MAINT-ID-PDF-

C01CPU-UNL

DEVELOPMENT or TEST License Annual Software Maintenance - IFC Class 1 CAD-Translator for PROSTEP PDF Generator 3D / Adobe® LiveCycle® - Conversion of 3D data into 3DPDF (PRC OR U3D) (1 CPU Unlimited Users)

Period of Performance Base year: 3/8/2018 – 3/7/19

Delivery Date Date of Award

FOB Destination Shipping shall be free on board (FOB) destination therefore the Contractor shall deliver the goods on its conveyance at the destination specified by GSA. The Contractor is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

Solicitation Number: EQIPSA-18-0010 Page 3 of 4

Delivery Location GSA Office of Public Buildings Information Technology Services (PB-ITS) 1800 F St NW, Suite 1400 Washington, DC 20405

GSA Receiving Personnel

Jon Owens Program Office POC / Contracting Officer Representative (COR) GSA Office of Public Buildings Information Technology Services (PB-ITS) 1800 F St NW, Suite 1400 Washington, DC 20405 Jon.Owens@gsa.gov

GSA Electronic Invoicing All invoicing shall be done electronically. Password and electronic invoice access shall be obtained through GSA web site http://www.finance.gsa.gov. Invoices shall be itemized as per the specific line items utilized during that billing period.

Billing and payment shall be accomplished in accordance with this clause. The Contractor shall have the invoice certified by the client representative. The Contractor’s invoice shall be for no less than one month. The Contractor shall invoice only for the hours, travel, and/or unique services ordered by GSA and actually used in direct support of the client representative’s project.

A copy of the Government’s document (receiving report) accepting the covered services shall accompany invoices submitted for payment. A copy of the invoice shall be submitted via email to the Government POCs below. Failure to comply with the procedures outlined above shall result in your payment being delayed.

The Contractor shall submit with a GSA Form 1142- Release of Claims with submission of the final invoice at the end of the period of performance. A copy of the form should be sent via email to the Contracting Officer identified in Block 26A of the award document (GSA Form

300) and to the Contract Specialist and COR identified as the Government POCs in this Requirements Document.

Inspection and Acceptance The Government will have fifteen (15) business days to complete the review of each deliverable and accept or reject the deliverable by giving written notice. When the Government fails to complete the review within the review period, the deliverable shall become acceptable, unless an extension of the review period is requested and mutually agreed upon. In the event of rejection of any deliverable, the Contractor shall be so notified in writing by the Government PM or CO, giving the specific reason(s) for the rejection. The Contractor shall have five (5) business days to correct the rejected deliverable and return it to the Government PM. The Contractor shall be allowed one (1) resubmission of deliverables.

Unauthorized Commitment http://www.finance.gsa.gov/

Solicitation Number: EQIPSA-18-0010 Page 4 of 4

The Government PM or any other client representative is not authorized to change any of the terms and conditions of the resultant BPA Calls. Changes, if any, shall be made by the CO only.

FAR/ GSAM Clause(s) 52.211-6 Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer;

and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.