EPWSA RFP _ Lead Service Line Inventory .pdf

Eatonton Putnam Water and Sewer Authority

REQUEST FOR QUALIFICATIONS

CONSULTING ENGINEERING & DESIGN SERVICES

Statements of qualifica�ons and proposals are being requested from engineering firms with a strong record in successfully assis�ng local governments, u�lity commissions, and authori�es with the implementa�on of Federally Funded projects and programs specific to water and wastewater infrastructure development and installa�on. Responding firms should be technically qualified and licensed in the State of Georgia to provide these services. The selected firm may be u�lized to perform projects involving any of the following: GEFA SRF, USDA, EDA, EIP, CDBG, ARPA, and poten�ally others.

Work to be performed could include drinking water distribu�on, source development, storage and treatment projects, wastewater collec�on, and treatment projects.

The Eatonton Putnam Water and Sewer Authority (EPWSA) plans to contract for engineering design services for one or more federally funded (par�ally or fully) projects that will likely require a two-step procedure for procurement. For this reason, submi�ng firms should plan to provide Statements of Qualifica�ons as well as an RFP (100 points). The Authority shall then review both the qualifica�ons and RFP’s to create a shortlist of poten�al firms. Should they be shortlisted, the firm shall par�cipate in an interview process prior to selec�on. The firms will then be ranked based on the interview and RFP provided. The interview process will be carried out over an internet conferencing pla�orm to streamline the process for EPWSA and the proposers.

Informa�on that should be submited for our evalua�on is as follows (Total of 100 Points):

1) History of firm and resources (20 Points) including the firm’s corporate history, growth, resources, form of ownership, li�ga�on history, and other evidence of stability.

2) Federal Project and Funding Experience (may include GEFA SRF, USDA, EDA, EIP, ARPA, etc.)- (15 Points)

3) Key personnel/qualifica�ons (20 Points) Provide professional qualifica�ons and descrip�on of experience for principal Consul�ng Services personnel. (At this stage, firms are asked for informa�on on lead staff only, but may list qualifica�ons and experience on more than one lead individual who is qualified and available for proposed project. If the firm is selected as finalist, the Owner will request detailed informa�on on the exact proposed expanded team and their relevant experience.) Firms that respond as joint teams will be expected to clearly demonstrate their team members’ shared experience, as a joint team, on prior projects of similar magnitude and complexity.

4) Scope and level of service proposed (15 Points)

5) Experience with projects similar to work described (10 Points) including the demonstrated ability of firm in effec�ve Consul�ng Services of facili�es comparable in complexity, size, and func�on. This includes relevant experience and qualifica�ons of the principal Consul�ng Services lead staff and level of experience in a leadership role over mul�ple providers and phases of construc�on of water and wastewater infrastructure.

6) Project Experience with EPWSA Infrastructure Systems (15 Points)

7) Errors and Omissions Insurance (5 Points)

Submital Costs and Confiden�ality

All expenses for preparing and submi�ng responses are the sole cost of the party submi�ng the response. The Owner is not obligated to any party to reimburse such expenses. All submitals upon receipt become the property of the Owner. Labeling informa�on provided in submitals “proprietary” or “confiden�al”, or any other designa�on of restricted use will not protect the informa�on from public view.

Award Condi�ons

This request is not an offer to contract or a solicita�on of bids. This request and any statement of qualifica�ons or proposal submited in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon the Owner and does not obligate the Owner to procure or contract for any services. Neither the Owner nor any party submi�ng a response will be bound unless and un�l a writen contract mutually accepted by both par�es is nego�ated as to its terms and condi�ons and is signed by the Owner and a party containing such terms and condi�ons as are nego�ated between those par�es. The Owner reserves the right to waive non-compliance with any requirements of this Request for Proposal and to reject any or all proposals submited in responses.

Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evalua�on criteria stated herein. The Owner then intends to conduct nego�a�ons with such party(s) to determine if a mutually acceptable contract may be reached.

Statement of Agreement

With submission of a statement of qualifica�ons or proposal, the Proposer agrees that he/she has carefully examined the solicita�on, and the Proposer agrees that it is the Proposer’s responsibility to request clarifica�on on any issues in any sec�on of the solicita�on with which the Proposer disagrees or needs clarified. The Proposer also understands that failure to men�on these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, condi�ons, specifica�ons and requirements in the therein. With submission of a proposal, the Proposer hereby cer�fies: (a) that this proposal is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corpora�on; (b) that Proposer has not directly or indirectly included or solicited any other Proposer to put in a false or insincere proposal; (c) that Proposer has not solicited or induced any person, firm, or corpora�on to refrain from sending a proposal.

Proposals should be received no later than 10 AM on October 6, 2023. Proposals received a�er the above date and �me may not be considered. We reserve the right to accept or reject any and all proposals and to waive informali�es in the proposal process. Ques�ons and “Statement of Qualifica�ons” proposal packages should be submited to the name and address listed below:

Eatonton Putnam Water and Sewer Authority Atn: Bill Sharp EPWSA Board Chairman Cc: Brice Doolitle ESG Opera�ons Project Manager EPWSA Project 663 Godfrey Road Eatonton, GA 31024 Phone: (706)485-5252 Email: bdoolitle@esginc.net